Medical secretary

The Chiltern & The Brook surgeries

Information:

This job is now closed

Job summary

We have a vacancy for a part time secretary for up to 24 hours per week, plus cover for annual leave and sickness within the team. This is a busy and varied role and requires an individual with previous secretarial experience, strong IT skills and excellent time management and organisational skills.

Main duties of the job

  • Typing letters, reports and associated documentation
  • Processing referrals using the electronic referrals system (ERS)
  • Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently
  • Scanning documentation and inputting data into the electronic system
  • Managing all enquiries in an effective manner
  • Processing requests for information
  • Answering and managing incoming phone calls
  • Attending meetings and recording the minutes of meetings

About us

We are a GP practice with two sites. The Chiltern Surgery in Watlington and The Brook Surgery in Chalgrove. The practice team work in an environment that is welcoming, caring and accessible for all patients and strive to provide effective, efficient and safe healthcare services for patients.

Date posted

08 January 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A3416-25-0000

Job locations

High Street

Chalgrove

Oxon

OX44 7AF


Job description

Job responsibilities

To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team.

Duties can include, but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS).

Job description

Job responsibilities

To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team.

Duties can include, but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS).

Person Specification

Qualifications

Essential

  • GCSE Maths and English - Grade C or above

Desirable

  • A Secretarial qualification

Skills

Essential

  • Excellent IT skills
  • Strong communication skills - written and oral
  • Excellent organisational and time management skills
  • Good team working skills
  • Strong interpersonal skills

Desirable

  • Good analytical skills and attention to detail and accuracy

Experience

Essential

  • Working with the general public
  • Secretarial experience
  • Experience of administrative duties and managing a busy workload

Desirable

  • Experience of working as a medical secretary or experience of working in an administrative role in a NHS setting
Person Specification

Qualifications

Essential

  • GCSE Maths and English - Grade C or above

Desirable

  • A Secretarial qualification

Skills

Essential

  • Excellent IT skills
  • Strong communication skills - written and oral
  • Excellent organisational and time management skills
  • Good team working skills
  • Strong interpersonal skills

Desirable

  • Good analytical skills and attention to detail and accuracy

Experience

Essential

  • Working with the general public
  • Secretarial experience
  • Experience of administrative duties and managing a busy workload

Desirable

  • Experience of working as a medical secretary or experience of working in an administrative role in a NHS setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Chiltern & The Brook surgeries

Address

High Street

Chalgrove

Oxon

OX44 7AF


Employer's website

https://www.watlington-surgeries.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

The Chiltern & The Brook surgeries

Address

High Street

Chalgrove

Oxon

OX44 7AF


Employer's website

https://www.watlington-surgeries.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Practice Manager

Andrea Tsoi

andrea.tsoi1@nhs.net

Date posted

08 January 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A3416-25-0000

Job locations

High Street

Chalgrove

Oxon

OX44 7AF


Supporting documents

Privacy notice

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