Island City Practice

Premises Manager

This job is now closed

Job summary

Island City Practice is looking to recruit an enthusiastic, motivated and experienced Premises Manager to join our team.

The post holder is required to play a proactive part within the Management Team to meet Practice objectives in a safe, cost effective, efficient manner in compliance with legislation and good practice.

Main duties of the job

Be accountable for the operational management of the practice premise services within area of responsibility, to include the fullest range of Facilities soft service delivery to include the services, provided to the Practice by directly employed and external contractors.

Manage the reporting requirements for the functional delivery areas to all internal and external organisations and parties, ensuring a consistency and accuracy of approach and content and planned and timely delivery.

Ensure risks across area of responsibility are actively managed and resolved or mitigated and that mitigations are in place.

Ensure the scope of services meet the changing requirements of patients and employees and implement systems to undertake constant service improvement.

About us

General Practice is changing at pace, and we see this as a positive and opportunistic challenge. We are proud of the working environment we have created for our colleagues. Island City Practice was formed following a successful merger between Lake Road Practice and Sunnyside Medical Centre providing efficiency of scale.

Our list size is 37,500 patients. We have a team of more than 100 staff which includes 8 GP partners, 10 salaried GPs, 1 nurse practitioner partner, 1 managing partner and multiple allied health practitioners.

Our patients rate us as an 'Excellent' '5 star' practice from Working Feedback reviews.

SystmOne is used for patient notes. This is shared across community healthcare teams throughout the city improving communications and increasing patient safety.

We provide a Clinical Assessment Service similar to telephone triage for paramedics, A&E attendees and 111 callers eligible to be assessed by a GP. We can prescribe or book appointments for patients at their own surgery and if needed dispatch an ambulance.

We provide a wide range of in-house services including LARC, joint injections, occupational health, medicals and acupuncture.

We are an established training practice hosting FY2's, GP VTS, paramedic and nurse practitioner trainees as well as medical students with strong links to the new Portsmouth Medical School.

Date posted

15 April 2024

Pay scheme

Agenda for change

Band

Band 6

Salary

£18.10 an hour To increase following a successful probation period

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

A3415-24-0004

Job locations

Lake Road Practice

Nuffield Place

Portsmouth

Hampshire

PO1 4JT

Sunnyside Medical Centre

Fratton Way

Southsea

Hampshire

PO4 8TA

John Pounds Surgery

3 Aylward Street

Portsmouth

PO1 3DU

Job description

Job responsibilities

The following are the core responsibilities of the Premises Manager. There may be, on occasion, a requirement to carry out other tasks; this will be dependent on factors such as workload and staffing levels.

The Premises Manager is responsible for:

a. Mange the premises and equipment of Island City Practice, ensuring it is kept maintained, safe and effective.

b. To take lead responsibility of Infection Control from a non-clinical perspective, liaising with the clinical infection control lead on a regular basis.

c. To take lead responsibility for Health & Safety at Island City Practice.

d. Managing and ensuring that all relevant services and licenses are in place and kept up to date.

e. Monitor adherence to the requirements of the Care Quality Commission and advise the Management/Partnership Team.

f. Manage refurbishment and other premises projects and issues, including being able complete any minor maintenance without the requirement of needing an external service.

g. Perform routine risk assessments to help the organisation understand compliance, risk, scope, and significance.

h. Ensure that the cleaning services provided adhere to the National Standards of Cleanliness

i. Ensure effective working relationships with:

o Contractors

o Suppliers

o Other NHS/external organisations and professionals

o All visitors/members of the public

j. Provide timely, relevant, and meaningful information to ensure the teams projects are on schedule, within budget and deliver successful outcomes.

k. Managing project assurance and governance of tasks/projects

l. Operating effectively within a complex organisation, managing multiple deadlines, and competing priorities within a range of constraints on resources.

m. To develop appropriate Estate condition surveys to inform and enable the practice to plan changes to its Estates as required using appropriate tools and technology.

n. To ensure robust and effective performance monitoring systems are in place for estates contracts and services. Apply and demonstrate the value of utilizing a structured project management approach tailored to the local context and project whilst adhering to the relevant Business Development and Project Implementation assurance discipline.

o. Responsible for the development and management of appropriate estates information systems. And information/data storage relating to property contracts and leases.

p. Liaise with professional bodies / landlords / NHSPS as required to ensure compliance / probity in all estate related matters including solicitors, District Valuer and Valuation Officers, and appointed Estate.

q. Compile and maintain evidence to provide assurance of compliance with statutory instruments; HBNs, HTMS, ACOPs and CQC standards, with reference to contracts / leases / licenses as appropriate.

r. Responsible for maintaining and updating the property databases including lease renewals / leases and licenses to support National initiatives as required.

s. Responsible for monitoring the application and performance of estates contracts through collection and analysis of estates data inkling building and financial data.

t. Responsibility of utilities management and to procure goods and services in accordance with the Partnerships approval.