Job summary
Lake Road Practice is looking for a committed, enthusiastic and highly motivated team
member to join our rapidly expaning Administration Team.
The main aim of the
role is to assist GP's with the flow of correspondence that comes into the
Partnership. This would be dealing with hospital letters, reports and patient
communications etc..
In addition, the administrator will identify any
key clinical data from correspondence, such as new diagnoses, peak flow
measures, BP recordings, height, weight, smoking status and read code
accordingly
Main duties of the job
- Scanning of letters and
relevant correspondence into patients notes.
- Read Coding the information
into the Partnerships clinical system
- Transferring relevant data
from clinical correspondence and input into electronic patient record.
- Workflow all correspondence
according to the Partnerships protocol using the workflow software and
action as appropriate
- Filing and retrieving
paperwork
- File copies of discharge
summaries electronically
- Processing New Registration forms
- Handle telephone queries and
re-direct as appropriate
- Ensure security of data at
all times
- Respond in a timely manner
to requests sent into the Partnership email account
- You will need to have good
communication skills both written and verbal, be organised, methodical and
able to work quickly and accurately
- A good understanding of
medical terminology and read codes is required
About us
Lake Road
Practice is an innovative, friendly and progressive surgery, located in the
fascinating Historic Naval City Of Portsmouth on the South Coast. Where we lead others follow. General Practice is changing at pace, and we
see this as a positive and opportunistic challenge.
Our list
size is c.23,000 patients and expanding rapidly. We are a training practice and
work from two modern purpose-built sites less than 2km apart. We are the lead
practice for Island City Network.
Job description
Job responsibilities
The main responsibilities of the post-holder will be reviewing all incoming correspondence received or created within the Organisation ready for review.
You will scan, read code and workflow relevant information from patients clinical records, hospital correspondence and other sources into the Organisations computer system, working strictly in accordance with the Organisations workflow protocols.
KEY/MAIN RESPONSIBILITIES
- Scanning of letters and relevant correspondence into patients notes.
- Read Coding the information into the Organisations clinical system
- Transferring relevant data from clinical correspondence and input into electronic patient record.
- Workflow all correspondence according to the Organisations protocol using the workflow software and action as appropriate
- Filing and retrieving paperwork
- File copies of discharge summaries electronically
- Handle telephone queries and re-direct as appropriate
- Ensure security of data at all times
- Respond in a timely manner to requests sent into the Networks email account
- You will need to have good communication skills both written and verbal, be organised, methodical and able to work quickly and accurately
- A good understanding of medical terminology and read codes is required
- Identify and refer any clinical actions to the GP
- Action SystmOne workflow and direct as necessary
- Process deductions effectively and efficiently
- Process and deal with Safeguarding documentation
- Ensure the security of data at all times
- Follow departmental policies and procedures
- Provide non clinical advice and information to patients
- Any other duties agreed between the employee and The Organisation.
Job description
Job responsibilities
The main responsibilities of the post-holder will be reviewing all incoming correspondence received or created within the Organisation ready for review.
You will scan, read code and workflow relevant information from patients clinical records, hospital correspondence and other sources into the Organisations computer system, working strictly in accordance with the Organisations workflow protocols.
KEY/MAIN RESPONSIBILITIES
- Scanning of letters and relevant correspondence into patients notes.
- Read Coding the information into the Organisations clinical system
- Transferring relevant data from clinical correspondence and input into electronic patient record.
- Workflow all correspondence according to the Organisations protocol using the workflow software and action as appropriate
- Filing and retrieving paperwork
- File copies of discharge summaries electronically
- Handle telephone queries and re-direct as appropriate
- Ensure security of data at all times
- Respond in a timely manner to requests sent into the Networks email account
- You will need to have good communication skills both written and verbal, be organised, methodical and able to work quickly and accurately
- A good understanding of medical terminology and read codes is required
- Identify and refer any clinical actions to the GP
- Action SystmOne workflow and direct as necessary
- Process deductions effectively and efficiently
- Process and deal with Safeguarding documentation
- Ensure the security of data at all times
- Follow departmental policies and procedures
- Provide non clinical advice and information to patients
- Any other duties agreed between the employee and The Organisation.
Person Specification
Qualifications
Essential
- GCSE Grade A to C in English and Maths
Desirable
Person Specification
Qualifications
Essential
- GCSE Grade A to C in English and Maths
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
