Finance Clerk

Job description

Job responsibilities

PAYROLL

Meet with Practice Supervisor every month for Employees overtime information, change of hours, leavers and joiners etc.

Add joiners NHS Pensions portal.

Update leaver details in NHS Pensions portal

Download all payroll reports/payslips etc and keep in shared drive.

Submit GP1 to NHS pensions authority

Process payments in bank to staff for net pay

Process payment to HMRC for PAYE & NIC

Potentially process monthly wages journal into QuickBooks Online for departmental analysis and costing.

Pension administration including end of year SD55s submissions to NHS Pensions portal

SUPPLIER/PURCHASE LEDGER

Collate all supplier invoices received (via email and post)

Check supplier invoices received in line with expectations and orders submitted/approved.

Review supplier balances due including unpaid bills report to confirm supplier payments to be made from the bank.

Process payment to suppliers via online banking as per due dates.

Identify costs to be reimbursed by NHS and create claims to be submitted to ICB, including:

o Regular Premises costs such as water and rates

o Locum reimbursement claims

o CQC Fees.

PETTY CASH/PRIVATE WORK INCOME

Record petty cash items purchased on a petty cash spreadsheet.

Record private work income received on a private work income spreadsheet.

Record all transactions on the reconciliation spreadsheet.

Count cash held and reconciled to finance records.

Collate cash and cheques received for payment into bank.

CUSTOMER/SALES LEDGER

Within QuickBooks online, raise monthly/quarterly sales invoices for third party customers for room hire, PCN income, monthly/quarterly claims income etc.

Complete all forms for PPA claims with information provided by Nurse team leader and post to NHS prescription authority to be received by the 5th of every month.

Within QuickBooks online raise sales invoices for Medical/PA students, FY2, ACP, and Fellowship training.

Regularly review outstanding balances owed and chase customers for payment.

Record all cremation fee income and chase any overdue payments.

NHS INCOME AND REMITTANCES

Process all NHS income in detail per remittances into QuickBooks Online

Process any PCN income received into QuickBooks Online

Check and process PCSE GP monthly statements using GP+ software.

Check monies received to claims submitted including:

o CQRS activity

o reimbursements etc

o identify missing claims not received that are to be chased/investigated.

Identify any NHS errors such as missing/incorrect superannuation deductions.

o Follow up with PCSE enquiries etc to ensure any errors are corrected.

Investigate with ICB on any unexpected payments or clawbacks.

PCSE ONLINE AND PENSION ADMINISTRATION

Process GP joiners and leavers in PCSE.

Update PCSE pension estimate forms annually and for any changes during the year.

Submit Type 1 certificates.

Ensure salaried GP type 2 certificates are completed and submitted annually.

Agree on End of year adjustments on PCSE statements to certificates submitted.

ONLINE BANKING PROCESSING

Process payments as required in addition to supplier payments and payroll related payments, such as:

o Partner drawings and session payments

o Direct debits

o Payments to PCN

QUICKBOOKS ONLINE PROCESSING

Using the information per Online banking feed link into QuickBooks Online, match and add transactions into accounts and categorise as required with description detail and supporting document attachments.

Investigate any unknown transactions.

Reconcile all bank accounts to bank statements monthly via QuickBooks.

Within QuickBooks create a monthly journal for credit card charges detailing items purchased and amount spent.

FINANCE REPORTING AND REVIEW

Prepare finance reports and information for partners meetings, using budget spreadsheet/QuickBooks reports.

Set yearly budgets with agreement from all Partners.

Meet two weekly (or as necessary) with a Partner to review any expenditures or obtain relevant signatures for the accounts.

Complete review and analysis of costs to ensure within budgets and in line with associated reimbursements including:

o Drugs

o Consumables

o Equipment

Provide information requested by accountants for end of year accounts.

Person Specification

Qualifications

Essential

• GCSE grade A to C in English and Maths
• Experiance of working in a role with accounts and bookkeeping.

Desirable

• Bookkeeping courses, certificates or qualifications.

Experience

Essential

• Experience of working in a role manging monies, accounts and booking.

Desirable

• Experience of working in General Practice

Knowledge and skills

Essential

• Good interpersonal and communication skills. A good understanding of IT software and the ability to work as part of a team or independently.

Desirable

• Previously used QuickBooks

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Ossett Surgery

Address

Ossett Health Village

Ossett

Wakefield

WF5 8DF

Employer's website

https://www.ossettsurgery.nhs.uk/ (Opens in a new tab)