HR Lead

Job description

Job responsibilities

Reporting into the Practice Manager, you will carry out a range of responsibilities in relation to the employment life cycle and delivering a reliable and efficient administrative service. So, let's dive into some of the responsibilities you will be able to get involved in!

Responsibilities:

Recruitment responsible for managing every aspect of the employment process.

Conducting and coordinating interviews.

Liaise with Locum Agencies.

Issue contracts of employment, job descriptions including pre-employment checks (verifying that candidates have the right to work at the organisation)

Proactive communication with both managers and new employees throughout the whole process.

Preparing letters in relation to HR matters such as: fixed term contracts, contractual changes, honoraria, maternity, and paternity, leave, in-service reviews and employee rewards.

Initiate DBS checks.

Liaise with GPs Medical Insurance companies.

Advise Line Managers and other employees on employment law and the employers own employment policies and procedures.

Assist and liaise with the Finance Teams re payroll.

Retain records of attendance.

Make referrals to Occupational Health

Calculation of annual leave and maintain records.

Create and maintain all HR files for all members of staff including electronic filing of consent, ensuring compliance with the Data Protection Act and being aware of the process for subject access requests and forthcoming GDPR.

Project manage and maintain TeamNet.

Blue Stream Academy Training administer, run regular reports to ensure all staff are up to date with their mandatory training.

Staff welfare.

Organise staff training e.g., BLS and training for PLTs

Complete monthly NWRS Survey.

Attend weekly Senior Management Team Meetings and Lead Meetings

Liaise with appointed employment law consultants on personnel related issues and procedures and produce the appropriate documentation.

Order both clinical and non-clinical staff uniform, name badges etc

Minute taking at HR Meetings

Maintaining the mailbox, resolving queries and prioritising

Person Specification

Qualifications

Essential

• At least 5 passes at GCSE Level, or equivalent, and/or a proven level of qualification acquired by experience in a similar role either paid or unpaid.
• To be working towards or hold the Chartered Institute of Personnel and Development (CIPD) qualifications

Experience

Essential

• Previous relevant work experience.
• Experience of working with IT programs and software such as Microsoft Office, Excel, Word, PowerPoint, Outlook and the internet.

Desirable

• Experience of taking personal responsibility.
• Evidence of having achieved personal and departmental objectives within the workplace.
• Experience of handling telephone calls in an efficient and professional manner.
• Experience of working constructively as part of a team.
• Understanding of financial roles and responsibilities.

Skills

Essential

• High level literacy and numeracy skills with a passion for detail and meticulous attention to detail
• Able to establish, maintain and develop effective communications across the Practice and with external organisations.
• Excellent IT skills (Excel, Word, Powerpoint and Outlook)
• Discretion in the handling of sensitive and confidential information.
• Excellent interpersonal skills, able to build professional and personal credibility to gain the support of colleagues and external organisations.
• Excellent oral and written communication skills; able to engage effectively with a wide range of audiences.
• Excellent time management skills, capable of prioritising and managing competing demands and workloads.

Knowledge

Essential

• Maintain Confidentiality at all times.

Personal Attributes

Essential

• Reliable, trustworthy, dependable and maintain confidentiality
• Calm, well organised and methodical
• Demonstrates initiative, flexible, able to prioritise and meet deadlines
• Accessible and approachable
• Team worker and team player yet able to work by oneself

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

South Leicestershire Medical Group

Address

Kibworth Medical Centre

Smeeton Road

Kibworth Beauchamp

Leicester

LE8 0LG

Employer's website

https://www.southleicestershiremedicalgroup.co.uk/ (Opens in a new tab)