Job summary
South Axholme Practice has a vacancy for a full time medical secretary to provide high quality secretarial and administrative support to our doctors, health professionals and management team.
You must have excellent communication skills and be competent with IT in the workplace preferably with a secretarial/administrative background. Experience in a Primary Care setting is not essential.
Applicants seeking part time will be considered.
Main duties of the job
The successful candidate will be responsible for liaising with hospitals and other healthcare providers, processing and monitoring patient referrals, supporting doctors with the preparation of medical reports and minuting meetings, with efficiency and accuracy.
This role will be a position of responsibility and requires an ability to communicate well using a
wide range of methods and at all levels.
About us
South Axholme Practice is a large, friendly, university-linked GP teaching and training practice; providing care across five sites in the picturesque rural Isle of Axholme community to over 15,000 patients.
Job description
Job responsibilities
- To provide an efficient document production service for GPs, Senior Management Team and other health professionals as required. This includes the typing of letters, reports, patient referrals, minutes etc in an accurate and quality manner.
- To produce these documents using our patient clinical system where applicable (EMIS Web)
- Monitor hospital referral letters via the e-Referral system.
- Keep GPs updated with regards to electronic booking requirements, technical or other problems, etc.
- Advise doctors of rejected referrals and ensure these are dealt with on a timely basis.
- Send 2WW (Two Week Wait) referrals by the appropriate system as presented and ensure the referral is recorded appropriately.
- Check that 2WW referrals have been attended and report any DNAs to the referring GP or their deputy
- Use the accepted methods of referral.
(SEE FULL JOB DESCRIPTION ATTACHED)
Job description
Job responsibilities
- To provide an efficient document production service for GPs, Senior Management Team and other health professionals as required. This includes the typing of letters, reports, patient referrals, minutes etc in an accurate and quality manner.
- To produce these documents using our patient clinical system where applicable (EMIS Web)
- Monitor hospital referral letters via the e-Referral system.
- Keep GPs updated with regards to electronic booking requirements, technical or other problems, etc.
- Advise doctors of rejected referrals and ensure these are dealt with on a timely basis.
- Send 2WW (Two Week Wait) referrals by the appropriate system as presented and ensure the referral is recorded appropriately.
- Check that 2WW referrals have been attended and report any DNAs to the referring GP or their deputy
- Use the accepted methods of referral.
(SEE FULL JOB DESCRIPTION ATTACHED)
Person Specification
Qualifications
Essential
- GCSE (or equivalent) grade A to C in English and Maths
Desirable
- Medical Terminology certification
Experience
Essential
- Be able to demonstrate ability to work without close supervision, using own initiative to significant level
- Be able to demonstrate good understanding of teamwork and be able to work conducively within this
Desirable
- Experience in a secretarial/administrative role preferably within an NHS setting
- Minute taking
Knowledge and Skills
Essential
- Have a good understanding of the need for confidentiality
- Have an awareness of policies & procedures in relation to confidentiality, information sharing, and safeguarding
- Have an awareness of the quality standards and regulations in healthcare
- Have advanced keyboard skills and working knowledge of Microsoft Office packages (Outlook, Word and Excel)
- Be able to demonstrate excellent literacy skills
- Be able to communicate well using a wide range of methods at all levels
- Must be able to demonstrate excellent organisation/time management skills and the ability to manage own time effectively.
- Must be able to work to deadlines and work well under pressure
- Commitment to ones own professional development
- Effective and coherent oral and written communication skills.
Desirable
- Medical terminology
- EMIS Web clinical system
- Be able to communicate using Microsoft Teams/Zoom/Skype
Person Specification
Qualifications
Essential
- GCSE (or equivalent) grade A to C in English and Maths
Desirable
- Medical Terminology certification
Experience
Essential
- Be able to demonstrate ability to work without close supervision, using own initiative to significant level
- Be able to demonstrate good understanding of teamwork and be able to work conducively within this
Desirable
- Experience in a secretarial/administrative role preferably within an NHS setting
- Minute taking
Knowledge and Skills
Essential
- Have a good understanding of the need for confidentiality
- Have an awareness of policies & procedures in relation to confidentiality, information sharing, and safeguarding
- Have an awareness of the quality standards and regulations in healthcare
- Have advanced keyboard skills and working knowledge of Microsoft Office packages (Outlook, Word and Excel)
- Be able to demonstrate excellent literacy skills
- Be able to communicate well using a wide range of methods at all levels
- Must be able to demonstrate excellent organisation/time management skills and the ability to manage own time effectively.
- Must be able to work to deadlines and work well under pressure
- Commitment to ones own professional development
- Effective and coherent oral and written communication skills.
Desirable
- Medical terminology
- EMIS Web clinical system
- Be able to communicate using Microsoft Teams/Zoom/Skype
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
