Job summary
The
Scanning Clerk is responsible for scanning all approved/received letters and
correspondence regarding any patient into the Electronic Patient Record -
SystmOne.
Individuals
will perform a variety of moderately complex tasks that are highly confidential
and defined by established policy and procedure.
Main duties of the job
Prepare received documents and images to be scanned and attached to the
electronic patient record.
Determine the document type/scanning protocol to use.
Scan documents and then attach to EPR - either filing or workflowing as
required.
Manage these multiple complex tasks while maintaining quality
requirements and time frames.
Maintain knowledge of all scanning requirements in order to scan
documents correctly.
Communicate with supervisor and managers in regards to any issues or
concerns identified
Perform tasks accurately and in a timely manner.
Maintain high level of confidentiality with patient information.
Contribute ideas/solutions for process quality improvement.
Perform other duties and assist in department projects as assigned.
Ensure that paper documents once scanned are stored for the agreed
timescales and in the agreed manner
Ensure appropriate destruction at the expiry of stored time period.
Documents not relating to registered patients must be returned to where
they were received from with a note explaining this.
About us
Vida Healthcare
is one of Norfolks largest and most successful General Practices, working with
colleagues in the NHS to provide the best possible patient care. Our practice
has experienced impressive growth over recent years, by creating a work
environment that encourages talented individuals to thrive and make a
difference.
Job description
Job responsibilities
Prepare received documents and images to be scanned and attached to the
electronic patient record.
Scan documents and then attach to EPR - either filing or workflowing as
required.
Manage these multiple complex tasks while maintaining quality
requirements and time frames.
Maintain knowledge of all scanning requirements in order to scan
documents correctly.
Communicate with supervisor and managers in regards to any issues or
concerns identified
Perform tasks accurately and in a timely manner.
Maintain high level of confidentiality with patient information.
Contribute ideas/solutions for process quality improvement.
Perform other duties and assist in department projects as assigned.
Ensure that paper documents once scanned are stored for the agreed
timescales and in the agreed manner
Ensure appropriate destruction at the expiry of stored time period.
Documents not relating to registered patients must be returned to where
they were received from with a note explaining this.
Job description
Job responsibilities
Prepare received documents and images to be scanned and attached to the
electronic patient record.
Scan documents and then attach to EPR - either filing or workflowing as
required.
Manage these multiple complex tasks while maintaining quality
requirements and time frames.
Maintain knowledge of all scanning requirements in order to scan
documents correctly.
Communicate with supervisor and managers in regards to any issues or
concerns identified
Perform tasks accurately and in a timely manner.
Maintain high level of confidentiality with patient information.
Contribute ideas/solutions for process quality improvement.
Perform other duties and assist in department projects as assigned.
Ensure that paper documents once scanned are stored for the agreed
timescales and in the agreed manner
Ensure appropriate destruction at the expiry of stored time period.
Documents not relating to registered patients must be returned to where
they were received from with a note explaining this.
Person Specification
Qualifications
Essential
- Educated to GCSE level, with English being one of those GCSE passed, or two years working experience.
- Previous computer training and experience
- Ability to work effectively with others.
- Excellent organizational, time management, communication skills, and attention to detail.
- Ability to work with highly confidential information.
Desirable
- Preferred:
- Previous Medical terminology training.
- Previous experience using SystmOne
- Entry level knowledge of emails, Microsoft products.
- Previous experience of working within the NHS
Person Specification
Qualifications
Essential
- Educated to GCSE level, with English being one of those GCSE passed, or two years working experience.
- Previous computer training and experience
- Ability to work effectively with others.
- Excellent organizational, time management, communication skills, and attention to detail.
- Ability to work with highly confidential information.
Desirable
- Preferred:
- Previous Medical terminology training.
- Previous experience using SystmOne
- Entry level knowledge of emails, Microsoft products.
- Previous experience of working within the NHS
