Medical Secretary

Adur Health Partnership

Information:

This job is now closed

Job summary

To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team.

Main duties of the job

Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS).

To provide an efficient audio typing and word processing service for the GPs and health professionals as required.

We are looking for someone with:

  • Audio typing or a secretarial qualification
  • Experience of administrative duties
  • Excellent communication skills (written and oral)
  • Competent in use of Office and Outlook
  • Good interpersonal skills
  • Problem solving and analytical skills
  • Ability to work as a team member and autonomously

About us

Adur Health Partnership is a large, innovative GP Partnership based over 4 sites in Shoreham and Southwick, currently serving over 36,500 patients in our catchment area.

The Partnership is highly supportive with a strong sense of team, continually striving for improving the healthcare and well-being of our registered patients. This is an exciting time to join our organisation as we strive to give our community excellent patient care.

Our company benefits are:

  • Cycle to work scheme
  • Summer and Christmas Social Events
  • Birthday Day Off
  • Protected Learning Events
  • Company Pension
  • Employee Assistance Programme

If you want to be part of a forward thinking Partnership where everyone is important, and the entire team collaborate to ensure the practices run smoothly and effectively, apply today.

Date posted

14 March 2024

Pay scheme

Other

Salary

£11.06 an hour

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

A3277-24-0008

Job locations

Shoreham Health Centre

Pond Road

Shoreham-by-sea

West Sussex

BN43 5US


Job description

Job responsibilities

To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team. Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS). To provide an efficient audio typing and word processing service for the GPs and health professionals as required.

Adur Health Partnership has 4 sites, you will be expected to work across all sites.

The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

a. Typing letters, reports and associated documentation as required

b. Action Tasks

c. Following the referral process through from start to finish

d. Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently

e. Prepare documentation for patients and external organisations as required

f. Manage all enquires in an effective manner

g. Maintain an accurate referrals database

h. Regularly check email inbox and action accordingly

i. Input data into the patients healthcare records as necessary

j. Liaising with the external referral support team on a regular basis

k. Read code data on the clinical system Emis.

l. Answer incoming phone calls, transferring calls or dealing with the callers request appropriately

m. Manage all administrative queries as necessary

n. Maintain a clean, tidy, effective working area at all times

o. Support all clinical staff with general administrative tasks as requested

Job description

Job responsibilities

To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team. Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as secondary care and community service providers in accordance with current policies, including the use of the electronic referral service (ERS). To provide an efficient audio typing and word processing service for the GPs and health professionals as required.

Adur Health Partnership has 4 sites, you will be expected to work across all sites.

The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

a. Typing letters, reports and associated documentation as required

b. Action Tasks

c. Following the referral process through from start to finish

d. Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficiently

e. Prepare documentation for patients and external organisations as required

f. Manage all enquires in an effective manner

g. Maintain an accurate referrals database

h. Regularly check email inbox and action accordingly

i. Input data into the patients healthcare records as necessary

j. Liaising with the external referral support team on a regular basis

k. Read code data on the clinical system Emis.

l. Answer incoming phone calls, transferring calls or dealing with the callers request appropriately

m. Manage all administrative queries as necessary

n. Maintain a clean, tidy, effective working area at all times

o. Support all clinical staff with general administrative tasks as requested

Person Specification

Qualifications

Essential

  • Educated to GCSE level or equivalent
  • Audio typing or secretarial qualification

Desirable

  • GCSE Mathematics & English (C or above)

Experience

Essential

  • Experience of working with the general public
  • Experience of administrative duties

Desirable

  • Experience of working in a health care setting as a medical secretary
Person Specification

Qualifications

Essential

  • Educated to GCSE level or equivalent
  • Audio typing or secretarial qualification

Desirable

  • GCSE Mathematics & English (C or above)

Experience

Essential

  • Experience of working with the general public
  • Experience of administrative duties

Desirable

  • Experience of working in a health care setting as a medical secretary

Employer details

Employer name

Adur Health Partnership

Address

Shoreham Health Centre

Pond Road

Shoreham-by-sea

West Sussex

BN43 5US


Employer's website

https://www.adurhealthpartnership.co.uk/ (Opens in a new tab)

Employer details

Employer name

Adur Health Partnership

Address

Shoreham Health Centre

Pond Road

Shoreham-by-sea

West Sussex

BN43 5US


Employer's website

https://www.adurhealthpartnership.co.uk/ (Opens in a new tab)

For questions about the job, contact:

Date posted

14 March 2024

Pay scheme

Other

Salary

£11.06 an hour

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

A3277-24-0008

Job locations

Shoreham Health Centre

Pond Road

Shoreham-by-sea

West Sussex

BN43 5US


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