Premier Medical Centre

Finance Administrator

This job is now closed

Job summary

To support the Practice Manager in the management and coordination of all aspects of practice finances, optimising efficiency, and financial performance, and ensuring the practice achieves its long-term strategic objectives. Through innovative ways of working, drive to achieve NHS targets and changes within a profitable, efficient practice environment, and supporting the management team.

Main duties of the job

Managing the financial operation activity using Xero and other software applications.
Review all income and expenditure statements, identifying any inaccuracies and rectifying such issues, informing the Practice Manager/CEO as required
Processing payments, reconciling invoices, income, and receipts, and entering data into accounting software or databases.
Develop monthly financial statements including cash flow, profit and loss and balance sheets
Submitting all claims including monthly & quarterly and others ad hoc
Managing employee expense claims
Helping the CEO and the manager with administrative duties and preparing yearly accounts
Responsible for running payroll and ensuring its accuracy
Responsible for ensuring appropriate ledger coding for payroll
Ensure the presentation of monthly financial reports is of a high standard
Present financial forecasts to partners on a quarterly basis
Ensure that effective financial controls are in place and processes are adhered to
Understand and brief the management team on the financial implications of contract and legislation changes affecting the practice
Maintain an effective working relationship with the CCG, ensuring the practice receives a proportionate and equitable allocation of resources
Act as a focal point for the practice of managing requests from external organisations such as the local Police, solicitors, DVLA, and other agencies
Ensuring any relevant Taxes such as VAT are invoiced and expensed as appropriate.

About us

Premier Medical Centre has circa 11,595 patients and a growing practice list.

The practice is both a teaching and training practice and is known for excellence in both of these areas.

We do not believe in the status quo of healthcare and have a strategic vision to cultivate the current systems we have in place and to integrate new technologies to improve patient care. We believe in empowering patients and innovating with the care we deliver. Our core beliefs are Innovation, Teamwork, Education, and Respect and our vision is to digitally transform the way healthcare is delivered to improve patients lives.

Within our business plan, the practice has a desire to work with the community of Wembley as well as the local Universities to provide education in the short term and start a Charity within 3 years. We use a digital app called ASK NHS to offer online triage and appointment booking for patients.

Date posted

27 October 2023

Pay scheme

Other

Salary

£23,400 to £27,300 a year

Contract

Permanent

Working pattern

Full-time

Reference number

A3237-23-0006

Job locations

1st Floor GP Unit

116 Chaplin Road

Wembley

Middlesex

HA0 4UZ

Job description

Job responsibilities

The following are the core responsibilities of the Finance Assistant. There may be, on occasion, a requirement to carry out other tasks; this will depend on factors such as workload and staffing levels.

a. Managing the financial operation activity using Xero and other software applications.

b. Review all income and expenditure statements, identifying any inaccuracies and rectifying such issues, informing the Practice Manager/CEO as required

c. Processing payments, reconciling invoices, income and receipts and entering data into accounting software or databases then filing hard copies

d. Developing monthly financial statements including cash flow, profit and loss and balance sheets

e. Submitting all claims including monthly & quarterly and others ad hoc

f. Managing employee expense claims

g. Helping the CEO and the manager with administrative duties and preparing yearly accounts

h. Ensure invoices are paid within the given time frame

i. Maintain an effective system for the handling of petty cash and cheques

j. Responsible for running payroll and ensuring its accuracy

k. Responsible for ensuring appropriate ledger coding for payroll

l. Ensure the presentation of monthly financial reports is of a high standard

m. Present financial forecasts to partners on a quarterly basis

n. Ensure that effective financial controls are in place and processes are adhered to

o. Understand and brief the management team on financial implications of contract and legislation changes affecting the practice

p. Maintain an effective working relationship with the CCG, ensuring the practice receives a proportionate and equitable allocation of resources

q. Act as a focal point for the practice managing requests from external organisations such as the local Police, solicitors, DVLA and other agencies

r. Ensuring any relevant Taxes such as VAT are invoiced and expensed as appropriate.

Secondary responsibilities

In addition to the primary responsibilities, the Finance Assistant may be requested to:

a. Act as the primary point of contact for finance-related matters with NHS(E), the CCG and the practice accountant

b. Partake in audit as requested by the audit lead

c. Attend and actively participate in practice management meetings

d. Attend any external meetings pertinent to the role of Finance Assistant