Finance Assistant

Litchdon Medical Centre

Information:

This job is now closed

Job summary

We are looking for a Finance Assistant to initially maintain the supplier and client ledgers in support of the Finance team.  This is an opportunity for a person seeking to progress and expand on their accounting knowledge with a view to studying for an AAT qualification after 18 months.

Key requirements needed for the role:-

  • Good communication skills
  • Ability to work unsupervised and use initiative
  • Ability to handle sensitive information and maintain confidentiality
  • Ability to follow Finance procedures
  • Accuracy
  • Good organisational skills
  • Good maths skills and ability to spot numerical errors
  • Hands on experience with MS Word and Excel

This role will be working for 14 hours per week over 2 days.

Closing date 14th February 2022 with interviews to take place on the 10th and 11th March 2022.

Main duties of the job

The main duties of the role is to support and assist the Finance Manager/Deputy Manager in the day-to-day maintenance of all the Practice's financial systems in accordance with the Practice's procedures and guidelines.

To assist in the maintenance of the purchase and clients ledgers, plus the handling of cash/cheques and processing returns.

Carry out ad hoc projects as may be requested by the Finance Manager, Deputy Manager, Practice Manager or Partners.

The full job description is attached with full duties and responsibilities.

About us

Litchdon Medical Centre is a GP Practice that pride ourselves on giving professional quality healthcare by valuing both patients and staff in a supportive and sustainable environment.

You will become part of a motivated and valued workforce and will have the option to join the NHS pension scheme.

Date posted

31 January 2022

Pay scheme

Other

Salary

£9.50 to £10.50 an hour depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A3177-22-7568

Job locations

Landkey Road

Barnstaple

EX32 9LL


Job description

Job responsibilities

  • Purchase Ledger

a. To match purchase orders and delivery notes to purchase invoices.

b. Code & process purchase invoices on to Xero.

c. Obtain invoice authorisation in accordance with Finance procedure

d. Carry out weekly payment runs in accordance with supplier credit terms &/or as

instructed by Finance Deputy / Manager.

e. Produce and send out remittance advices where appropriate.

f. Supplier statement reconciliations.

g. Set up & maintain supplier accounts on Xero.

h. Deal with supplier queries.

  • Sales Ledger

a. Set up and maintain client accounts on Xero.

b. Raise standard monthly and any ad hoc invoices as requested.

c. Raise credit notes when necessary after approval from Deputy / Manager.

d. Send out level one payment reminders when credit terms have been exceeded.

  • Banking

a. Check cash receipts from reception desk and dispensary and count cash in to finance tin.

b. Put card receipts in date order and file.

c. Balance finance cash tin at the end of each month and reconcile with Xero.

d. Process petty cash return on Xero and top up float as requested.

e. Process all cheque receipts on Xero.

f. Bank all cheques and excess cash at bank on a monthly basis.

  • Credit Card

a. Download credit card transactions on xero on a weekly basis.

b. Allocate credit card transactions appropriately and chase up omissions with card users.

c. Reconcile account to statement on a monthly

  • Other

Any other ad-hoc duties as requested by Finance Deputy / Manager.

The full Job Description is attached.

Job description

Job responsibilities

  • Purchase Ledger

a. To match purchase orders and delivery notes to purchase invoices.

b. Code & process purchase invoices on to Xero.

c. Obtain invoice authorisation in accordance with Finance procedure

d. Carry out weekly payment runs in accordance with supplier credit terms &/or as

instructed by Finance Deputy / Manager.

e. Produce and send out remittance advices where appropriate.

f. Supplier statement reconciliations.

g. Set up & maintain supplier accounts on Xero.

h. Deal with supplier queries.

  • Sales Ledger

a. Set up and maintain client accounts on Xero.

b. Raise standard monthly and any ad hoc invoices as requested.

c. Raise credit notes when necessary after approval from Deputy / Manager.

d. Send out level one payment reminders when credit terms have been exceeded.

  • Banking

a. Check cash receipts from reception desk and dispensary and count cash in to finance tin.

b. Put card receipts in date order and file.

c. Balance finance cash tin at the end of each month and reconcile with Xero.

d. Process petty cash return on Xero and top up float as requested.

e. Process all cheque receipts on Xero.

f. Bank all cheques and excess cash at bank on a monthly basis.

  • Credit Card

a. Download credit card transactions on xero on a weekly basis.

b. Allocate credit card transactions appropriately and chase up omissions with card users.

c. Reconcile account to statement on a monthly

  • Other

Any other ad-hoc duties as requested by Finance Deputy / Manager.

The full Job Description is attached.

Person Specification

Experience

Desirable

  • 1 years' accounts related/bookkeeping experience.
  • Hands on experience with an accounting package.
  • Familiarity with finance related regulations.

Qualifications

Essential

  • GCSE grade A to C in Maths and English
Person Specification

Experience

Desirable

  • 1 years' accounts related/bookkeeping experience.
  • Hands on experience with an accounting package.
  • Familiarity with finance related regulations.

Qualifications

Essential

  • GCSE grade A to C in Maths and English

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Litchdon Medical Centre

Address

Landkey Road

Barnstaple

EX32 9LL


Employer's website

https://www.litchdonmedicalcentre.co.uk/ (Opens in a new tab)

Employer details

Employer name

Litchdon Medical Centre

Address

Landkey Road

Barnstaple

EX32 9LL


Employer's website

https://www.litchdonmedicalcentre.co.uk/ (Opens in a new tab)

For questions about the job, contact:

Finance Manager

Tracy Ladley

tladley@nhs.net

Date posted

31 January 2022

Pay scheme

Other

Salary

£9.50 to £10.50 an hour depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A3177-22-7568

Job locations

Landkey Road

Barnstaple

EX32 9LL


Supporting documents

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