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Ellenbrook Medical Centre

Medical Secretary

The closing date is 07 July 2025

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Job summary

We are looking for an enthusiastic medical secretary to join our friendly team for 4 days per week (26 hours per week) which would include Monday and Friday. Flexibility on other days is preferable. Medical secretary experience and Emis Web experience are ESSENTIAL. Start date to be confirmed but likely beginning of August 2025. Closing date is 7th July 2025, or sooner if we have sufficient applications received. Interviews scheduled to take place Thurs 10th July 2025. If you have not heard from us 7 days after closing date you have not been successful on this occasion. The successful candidate will be subject to a 3 month probationary period.

Main duties of the job

Typing referrals, reports, letters

Practice administration involving referrals

Practice administration involving organisation of practice

General practice reception duties

About us

We are a practice with approx 5,100 patients. We have low staff turnover. We pride ourselves on having a friendly and approachable team.

Details

Date posted

19 June 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A3160-25-0000

Job locations

14 Morston Close

Worsley

Greater Manchester

M28 1PB


Job description

Job responsibilities

Reports to: Practice Manager/Assistant Manager

Responsible to: GP Partner

To provide secretarial support to the team including:-

Audio Typing for the following-

-Typing referral letters

-Proformas

-Medical reports

-Business letters

-Complaints letters

-Invoices

-Generic practice letters

Queries relating to (this list is not exhaustive) the following

-Choose and Book

-2 week waits

-Patient pathways

-Paediatric referrals

-Patient queries regarding Choose and Book

-Password queries

-Scanning

-Records filing

-Photocopying patients notes

-Taking calls from other services and patients

General Office work-

To help as time allows with the following: -

-Registration links including deductions

-Invoicing

-Searches

-QoF alerts

-CQRS reports

-Monthly audits

-Recall

Safeguarding-

-To ensure adequate safeguarding training is undertaken and any safeguarding concerns are reported via the correct channels

Computer-

Use may include the following

-NHS.Net emails

-Choose and Book

-Digital dictation

-Inputting relevant referral codes summarising

-Docman

-Accurx

-CQRS

-Emis reporting

-Ardens

You may have access to much more personal and sensitive information relating to patients and the practice. It is your responsibility to keep this information safe and secure in line with the practices Information Governance policy, GDPR and confidentiality clause. Any breach of confidentiality with be investigated and may be subject to disciplinary action.

Job description

Job responsibilities

Reports to: Practice Manager/Assistant Manager

Responsible to: GP Partner

To provide secretarial support to the team including:-

Audio Typing for the following-

-Typing referral letters

-Proformas

-Medical reports

-Business letters

-Complaints letters

-Invoices

-Generic practice letters

Queries relating to (this list is not exhaustive) the following

-Choose and Book

-2 week waits

-Patient pathways

-Paediatric referrals

-Patient queries regarding Choose and Book

-Password queries

-Scanning

-Records filing

-Photocopying patients notes

-Taking calls from other services and patients

General Office work-

To help as time allows with the following: -

-Registration links including deductions

-Invoicing

-Searches

-QoF alerts

-CQRS reports

-Monthly audits

-Recall

Safeguarding-

-To ensure adequate safeguarding training is undertaken and any safeguarding concerns are reported via the correct channels

Computer-

Use may include the following

-NHS.Net emails

-Choose and Book

-Digital dictation

-Inputting relevant referral codes summarising

-Docman

-Accurx

-CQRS

-Emis reporting

-Ardens

You may have access to much more personal and sensitive information relating to patients and the practice. It is your responsibility to keep this information safe and secure in line with the practices Information Governance policy, GDPR and confidentiality clause. Any breach of confidentiality with be investigated and may be subject to disciplinary action.

Person Specification

Experience

Essential

  • Medical Secretary experience
  • Emis Web experience

Qualifications

Desirable

  • GCSE A to C In English and Maths (or equivalent)
Person Specification

Experience

Essential

  • Medical Secretary experience
  • Emis Web experience

Qualifications

Desirable

  • GCSE A to C In English and Maths (or equivalent)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Ellenbrook Medical Centre

Address

14 Morston Close

Worsley

Greater Manchester

M28 1PB


Employer's website

https://www.ellenbrooksurgery.co.uk/ (Opens in a new tab)

Employer details

Employer name

Ellenbrook Medical Centre

Address

14 Morston Close

Worsley

Greater Manchester

M28 1PB


Employer's website

https://www.ellenbrooksurgery.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Manager

H. Henderson

01617039091

Details

Date posted

19 June 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A3160-25-0000

Job locations

14 Morston Close

Worsley

Greater Manchester

M28 1PB


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