Finance Manager

Job description

Job responsibilities

Primary key responsibilities

The following are the core responsibilities of the Finance Manager. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:

a. Manage practice finances, maximising income and reducing expenditure

b. Accurately monitor cash flow, forecast and predict workflow corresponding to income

c. Review all income and expenditure statements, identifying any inaccuracies and rectifying such issues

d. Business governance - ensure the business is run in accordance with all guidelines and legislation e.g. health and safety, tax, finance etc

e. Understand and report on the financial implications of contract and legislation changes

f. Ensure accurate budgeting and accountancy systems are maintained

g. Prepare information for annual accounts

h. Reconciliation of monthly drug payment and GMS statements and PCN payments

i. Ensure invoices are paid within the given time frame

j. Responsible for claims such as ARRS, locums, trainees and services

k. Oversight of all claims process ensuring figures are accurate

l. Maintain an effective system for the handling of petty cash and cheques

m. Submit year-end figures liaising with the organisations accountant

n. Manage and oversee the organisations pension scheme, retaining accurate records

o. Manage partners drawings

p. Payroll including holiday and sickness pay

q. Submission of pension information, including: monthly online pensions, NEST, annual SD55, superannuation forms and The Pensions Regulator declarations.

r. Assist with implementation and maintaining an effective stock control system

s. Keep abreast of current affairs and identify potential opportunities and threats

t. Produce staff budgets with recommendation for annual uplift, based on DDRB recommendations.

u. Present financial forecasts to partners as and when required

v. Ensure the presentation of monthly financial reports is of a high standard

w. Ensure that effective financial controls are in place and processes are adhered to

x. Understand and brief the management team on the financial implications of contract and legislation changes affecting the organization

y. Arrange practice insurances

z. Manage equipment leases and maintenance contracts.

aa. Maintain an effective working relationship with the ICB, ensuring the organisation receives a proportionate and equitable allocation of resources

bb. Demonstrate leadership and change management and support the capacity for both within teams. Support the Business Manager in developing and implementing processes to support staff morale, to achieve good levels of staff development and retention

Secondary responsibilities

In addition to the primary responsibilities, the Finance Manager may be requested to:

a. Deputise for the practice manager/deputy practice manager in their absence

b. Assist the management team with HR requirements when necessary

c. Act as the primary point of contact for finance-related matters with NHS E, the ICB and the organisations accountant

d. Partake in audit as requested by the audit lead

e. Attend and actively participate in practice management meetings

f. Attend any external meetings pertinent to the role of Finance Manager

Person Specification

Skills and personal qualities

Essential

• Ability to exploit and negotiate opportunities to enhance service delivery
• Excellent communication skills (written, oral and presenting)
• Excellent leadership skills
• Strong IT skills Microsoft Office
• Strategic thinker and negotiator
• Ability to prioritise and work to tight deadlines in a fast-paced environment
• Effective time management (planning and organising)
• Ability to network and build relationships
• Proven problem-solving and analytical skills
• Ability to develop, implement and embed policy and procedure
• Ability to motivate and train staff
• Polite and confident
• Flexible and co-operative
• Excellent interpersonal skills
• Motivated and proactive
• Ability to use initiative and judgement
• Forward thinker with a solutions-focused approach
• High levels of integrity and loyalty
• Ability to work under pressure
• Confident, assertive and resilient
• Ability to drive and deliver change effectively
• Ability to motivate teams, enhance morale and maintain a positive working environment, including team-building sessions

Experience

Essential

• Experience of working with the general public
• Experience of managing accounts
• Experience of maintaining financial information systems
• Experience of managing a team
• Experience of performance management, including appraisal writing, staff development and disciplinary procedures
• Experience of successfully developing and implementing projects
• Experience of workforce planning, forecasting and development

Desirable

• Experience of working in a healthcare setting
• Experience of using the Quickbooks / Xero financial system
• Experience of primary care/running costs for NHS organisations
• Relevant health and safety experience
• Experience of chairing meetings, producing agendas and minutes

Qualifications

Essential

• Primary key responsibilities

Desirable

• Educated to degree level in healthcare or business
• AAT Accounting Qualification

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Newton Place Surgery

Address

Newton Place Surgery

Newton Road

Faversham

Kent

ME13 8FH

Employer's website

https://www.newtonplacesurgery.nhs.uk/ (Opens in a new tab)