HR Administrator

Ringmead Medical Practice

Information:

This job is now closed

Job summary

Working with the Management Team to support the practice with all employee relations, learning & development and recruitment needs ensuring that the practice is compliant with employment legislation and CQC requirements.

Main duties of the job

The HR administrator will need to possess good interpersonal and communication skills especially when dealing with staff and external contractors.

About us

The Ringmead Medical Group have five sites covering Bracknell, Crowthorne and Sandhurst (Birch Hill, Great Hollands, Crowthorne, Yorktown Road & Owlsmoor). We try to ensure clinicians work predominantly in either the North or South patches.

Our team is ever growing, with an MDT team comprising of Paramedic Practitioners, Clinical Pharmacists, First Contact Physiotherapists, Nursing Associates, Mental Health Practitioner, Social Prescriber and Care Coordinators.

We are a very friendly team who are looking for an HR Advisor / Administrator to join us!

We reserve the right to close this advert early if a sufficient number of candidates have applied

We pride ourselves on our use of information technology and we have a team of motivated and experienced administration and management staff.

We are a GMS contract holder and use EMIS Web, EPS electronic prescribing and Docman.

Date posted

27 March 2024

Pay scheme

Other

Salary

£12 to £15 an hour

Contract

Permanent

Working pattern

Full-time

Reference number

A3062-24-0006

Job locations

Birch Hill Medical Centre

Leppington

Bracknell

Berkshire

RG12 7WW


Sandhurst Group Practice

72 Yorktown Road

Sandhurst

Berkshire

GU47 9BT


Job description

Job responsibilities

Assist the line managers with writing and placing adverts for vacancies, shortlisting and arranging interviews.

Support the practice with the onboarding process of new starters and ensure contracts of employment, references, right to work, DBS checks and additional documents are prepared, signed and received in a timely manner.

Coordinate the induction of new staff.

Maintain an accurately updated system for all employee records ensuring they remain CQC compliant.

Ensure all mandatory staff training is completed and up to date.

Act as a point of contact for staff with HR concerns.

Liaise with the HR support company to resolve HR issues with staff, coordinate, and support managers in the completion of any employee relations processes such as absence management, disciplinary or grievances providing HR presence as required at any meetings, taking minutes where appropriate.

Carry out return to work interviews for all staff upon their first working day after sickness, maintaining records of absences and raising any concerns with the line managers.

Monitor annual appraisals and remind line managers when these would be due to take place and then update the staff file once the appraisal has been completed.

Coordinate and support line managers with exit interviews, highlighting trends and themes as appropriate.

Coordinate staff birthday and leaving gifts.

Send birthday cards to patients turning 100 years old and over.

Administer and promote staff benefits schemes such as managing the private medical scheme, promoting offers to staff and analysing and collating relevant financial information for salary sacrifice schemes.

Develop and maintain good close relationships with managers and colleagues at all levels.

Job description

Job responsibilities

Assist the line managers with writing and placing adverts for vacancies, shortlisting and arranging interviews.

Support the practice with the onboarding process of new starters and ensure contracts of employment, references, right to work, DBS checks and additional documents are prepared, signed and received in a timely manner.

Coordinate the induction of new staff.

Maintain an accurately updated system for all employee records ensuring they remain CQC compliant.

Ensure all mandatory staff training is completed and up to date.

Act as a point of contact for staff with HR concerns.

Liaise with the HR support company to resolve HR issues with staff, coordinate, and support managers in the completion of any employee relations processes such as absence management, disciplinary or grievances providing HR presence as required at any meetings, taking minutes where appropriate.

Carry out return to work interviews for all staff upon their first working day after sickness, maintaining records of absences and raising any concerns with the line managers.

Monitor annual appraisals and remind line managers when these would be due to take place and then update the staff file once the appraisal has been completed.

Coordinate and support line managers with exit interviews, highlighting trends and themes as appropriate.

Coordinate staff birthday and leaving gifts.

Send birthday cards to patients turning 100 years old and over.

Administer and promote staff benefits schemes such as managing the private medical scheme, promoting offers to staff and analysing and collating relevant financial information for salary sacrifice schemes.

Develop and maintain good close relationships with managers and colleagues at all levels.

Person Specification

Qualifications

Essential

  • Experience in HR

Desirable

  • CIPD
Person Specification

Qualifications

Essential

  • Experience in HR

Desirable

  • CIPD

Employer details

Employer name

Ringmead Medical Practice

Address

Birch Hill Medical Centre

Leppington

Bracknell

Berkshire

RG12 7WW


Employer's website

https://www.ringmeadmedicalpractice.org.uk/ (Opens in a new tab)

Employer details

Employer name

Ringmead Medical Practice

Address

Birch Hill Medical Centre

Leppington

Bracknell

Berkshire

RG12 7WW


Employer's website

https://www.ringmeadmedicalpractice.org.uk/ (Opens in a new tab)

For questions about the job, contact:

Mrs Martyne Vermaak

martyne.vermaak@nhs.net

Date posted

27 March 2024

Pay scheme

Other

Salary

£12 to £15 an hour

Contract

Permanent

Working pattern

Full-time

Reference number

A3062-24-0006

Job locations

Birch Hill Medical Centre

Leppington

Bracknell

Berkshire

RG12 7WW


Sandhurst Group Practice

72 Yorktown Road

Sandhurst

Berkshire

GU47 9BT


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