Job summary
Bay Medical Group is recruiting for an Administrator to join
our small, friendly HR team supporting the delivery of a full range of HR
functions in the Practice.
Main duties of the job
In this role you will provide administrative support and be
a first line of communication with our BMG people regarding HR queries. You will: use your IT knowledge to support
the running of our HR database through accurately inputting data in a timely
fashion; use your organisational skills to prioritise your workload; use your
excellent written and communication skills to produce letters and respond to verbal
and written queries.
We know you will take pride in being part of a team
delivering a HR service that enables our team members to flourish and be the
best they can be in their own roles.
This is a part time role, working 25 hours per week. The
working pattern for the role will be Monday to Friday. The successful candidate
will be based at our Westgate Site in Morecambe.
About us
Bay Medical Group is proud to be the single at scale provider of general practice services to the population of Morecambe and Heysham. We are based in 5 sites across the town and have a patient population of c54,000. Operating in a distinct geographical area we established Bay Primary Care Network (PCN) in 2019 and work closely with other service providers and voluntary sector to improve the health and wellbeing of our local population.
For further information about the benefits of working for us visit https://www.baymedicalgroup.co.uk/benefits
Benefits Include:
Joining a friendly team focussed on providing excellent
health care for the people of Morecambe and Heysham
Incremental holidays (20 days initially increasing 30 days
over time)+ Bank Holidays
Access to NHS discounts
Cycle to work scheme
Social and Wellbeing events
Joining a Practice that has achieved Bronze ward for
Wellbeing in the Workplace through Mind
Training and development opportunities
Incremental Occupational Sick pay after completion of one
year of service.
NHS Pension scheme
Bay Medical Group - for happier, healthier people
We reserve the right to close this job advertisement early if a suitable number of application forms have been submitted.
Job description
Job responsibilities
- Provide support for the day to day management of the HR function
- Act as first point of contact in responding to HR and education queries, directing staff to Practice policies and procedures
- Assist with the administration processes of the employee life-cycle (e.g. recruitment, on-boarding, leavers)
- Data input and administrative duties in the HR digital system
- Processing standard letters e.g. offer letters, reference requests
- Professional registration checks
- Organise and schedule internal education events
- Arrange meetings and take notes
- Filing (paper and digital)
- Assist with HR reporting e.g. flu vaccine uptake
- Liaise with Finance department to ensure payroll runs smoothly and accurately reflects attendance records
- Support data collection and analysis
- Liaise with external agencies e.g. training providers as required
- Support health and wellbeing initiatives
- Assist with organising Practice events as required
- Maintain stock control, ordering stationery and supplies for the department
Job description
Job responsibilities
- Provide support for the day to day management of the HR function
- Act as first point of contact in responding to HR and education queries, directing staff to Practice policies and procedures
- Assist with the administration processes of the employee life-cycle (e.g. recruitment, on-boarding, leavers)
- Data input and administrative duties in the HR digital system
- Processing standard letters e.g. offer letters, reference requests
- Professional registration checks
- Organise and schedule internal education events
- Arrange meetings and take notes
- Filing (paper and digital)
- Assist with HR reporting e.g. flu vaccine uptake
- Liaise with Finance department to ensure payroll runs smoothly and accurately reflects attendance records
- Support data collection and analysis
- Liaise with external agencies e.g. training providers as required
- Support health and wellbeing initiatives
- Assist with organising Practice events as required
- Maintain stock control, ordering stationery and supplies for the department
Person Specification
Experience
Essential
- Working under pressure and to deadlines.
Desirable
- Experience of using computerised HR systems.
Qualifications
Essential
- GCSE English and Maths (A* - C/ 9- 4)
Desirable
Knowledge and Skills
Essential
- Team player.
- Able to work with speed and accuracy.
- Comfortable with delegated responsibility.
- Ability to manage and prioritise own work load, to work under pressure, to strict timescales & with attention to detail.
- Excellent communication skills & has ability to exercise tact & diplomacy.
- Understands sensitivity and confidentiality of job role.
- Keyboard skills for data entry.
- Competent in use of Microsoft packages such as Word, Excel, Outlook.
- Confident working with people face to face, over the telephone and in digital format.
Personal Attributes
Essential
- Passion for helping people.
- Positive outlook.
- Professional, tidy appearance.
- Able to work flexibly as required.
- Organised.
- Enthusiastic and self-motivated.
- Positive, friendly disposition.
- Willingness and motivation to learn and develop.
- Focussed on delivering a quality service.
Person Specification
Experience
Essential
- Working under pressure and to deadlines.
Desirable
- Experience of using computerised HR systems.
Qualifications
Essential
- GCSE English and Maths (A* - C/ 9- 4)
Desirable
Knowledge and Skills
Essential
- Team player.
- Able to work with speed and accuracy.
- Comfortable with delegated responsibility.
- Ability to manage and prioritise own work load, to work under pressure, to strict timescales & with attention to detail.
- Excellent communication skills & has ability to exercise tact & diplomacy.
- Understands sensitivity and confidentiality of job role.
- Keyboard skills for data entry.
- Competent in use of Microsoft packages such as Word, Excel, Outlook.
- Confident working with people face to face, over the telephone and in digital format.
Personal Attributes
Essential
- Passion for helping people.
- Positive outlook.
- Professional, tidy appearance.
- Able to work flexibly as required.
- Organised.
- Enthusiastic and self-motivated.
- Positive, friendly disposition.
- Willingness and motivation to learn and develop.
- Focussed on delivering a quality service.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
