Medical Administrator - GP Surgery

Sherburn Group Practice

This job is now closed

Job summary

The post holder will be responsible for the generation and analysis of clinical and non-clinical information, to ensure the practice meets the quality targets and clinical standards set by the practice and by the wider NHS.

The person appointed will work closely with all the Clinicians, the Practice Manager and other members of the practice team to develop and implement the systems needed to meet the fast changing requirements of modern general practice.

Main duties of the job

To be responsible for the productions of information on performance and quality standards.
To manage data quality issues, providing advice and guidance to all practice staff.
To analyse and interpret data in relation to Directed and Local Enhanced Services (LES) and the Quality and Outcomes Framework (QOF)
To act as practice administrator for the clinical IT system working closely with the IT support team.

About us

Sherburn Group Practice is currently looking to recruit a Medical Administrator to expand our existing team. The role will involve working within the Administration Team who are friendly and supportive.

Job Type: Part-time

Salary: £12,064.00 per year

Expected hours: 20 per week

Benefits:

NHS pension
Free flu jabs

Date posted

01 May 2024

Pay scheme

Other

Salary

£11.60 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

A3033-24-0000

Job locations

The Medical Centre

Beech Grove

Sherburn In Elmet

Leeds

LS25 6ED

Job description

Job responsibilities

Production of Performance and Quality Information

To assist in the production of information for clinical audit as requested. To be aware of and promote national, local and practice quality standards for chronic disease management to ensure that the quality of care is maintained at a high standard using NICE Guidance and the existing GP Contract as a guide.
To support the following processes required to produce the achievement standards for:
(a) QOF
(b) Enhanced Services
(c) Prescribing audits
(d) PCN audits
(e) ICB audits
(f) Any other initiatives requested by the Partners or Practice Manager
To support clinical audit and assist staff in clinical searches together with the collation and interpretation of patient data.
To ensure staff are aware of the importance of maintaining disease registers and assist in the validation process.

Submission of Data to Support Financial Claims

To undertake monthly and quarterly searches relating to Enhanced Services and submit data via the relevant portal to ensure the practice is paid for the work it is carrying out in these areas.
To undertake monthly and quarterly searches relating to contractual requirements and submit resulting data to ensure the practice is paid in a timely manner.
To submit the figures to the Practice Manager each month/quarter to support reconciliation of financial accounts.

Data Quality and Maintenance of Patient Records

To review data entry and ensure templates and protocols are updated as required.
To ensure records are updated with appropriate READ/SNOMED codes from hospital letters, reports and other sources of information.
To maintain external communications scheduling and links such as clinical EDI for laboratory reports, out of hours reports, patient registration and GP2GP.
To set up systems for validation of patient information, performing regular checks and quality audits.

Information Governance

To ensure medical records are held securely within the practice and data is held in line with the NHS Code of Practice for Records Management, the RCGP Good Practice Guidelines for electronic records, UK GDPR Regulation, Caldicott Principles and Freedom of Information Act.
To ensure that any suspected or actual breach of IT security is reported to the Practice Manager and investigated as required.
To agree action and/or change of policy/procedures as a result of findings with the Practice Manager and Information Governance lead GP.
To ensure the Data Protection Toolkit is submitted annually and all associated actions are completed in a timely manner.
To ensure practice Information Governance Policy and procedures are regularly reviewed, updated and communicated to all staff.

Practice Administrator for Clinical System

To oversee the security and validation processes for the IT system ensuring system access controls are in place for all new and existing staff.
Provide advice and support for current and new practice staff in the use of IT software.
Provide training for new staff in data quality standards.
Ensure procedures for entering data into patients' medical records produce accurately summarised records and that all patient records are correctly updated when needed.
Support staff with IT hardware and software issues, reporting to IT Support Team where necessary.

To be proactive in the development of new IT initiatives which would be of benefit to the practice.
Act as the key liaison/co-ordinator for IT developments within the practice eg assessing the impact of and planning deployment of key system upgrades. This may involve working outside of normal surgery hours for which overtime payment will be given.

Job description

Job responsibilities

Production of Performance and Quality Information

To assist in the production of information for clinical audit as requested. To be aware of and promote national, local and practice quality standards for chronic disease management to ensure that the quality of care is maintained at a high standard using NICE Guidance and the existing GP Contract as a guide.
To support the following processes required to produce the achievement standards for:
(a) QOF
(b) Enhanced Services
(c) Prescribing audits
(d) PCN audits
(e) ICB audits
(f) Any other initiatives requested by the Partners or Practice Manager
To support clinical audit and assist staff in clinical searches together with the collation and interpretation of patient data.
To ensure staff are aware of the importance of maintaining disease registers and assist in the validation process.

Submission of Data to Support Financial Claims

To undertake monthly and quarterly searches relating to Enhanced Services and submit data via the relevant portal to ensure the practice is paid for the work it is carrying out in these areas.
To undertake monthly and quarterly searches relating to contractual requirements and submit resulting data to ensure the practice is paid in a timely manner.
To submit the figures to the Practice Manager each month/quarter to support reconciliation of financial accounts.

Data Quality and Maintenance of Patient Records

To review data entry and ensure templates and protocols are updated as required.
To ensure records are updated with appropriate READ/SNOMED codes from hospital letters, reports and other sources of information.
To maintain external communications scheduling and links such as clinical EDI for laboratory reports, out of hours reports, patient registration and GP2GP.
To set up systems for validation of patient information, performing regular checks and quality audits.

Information Governance

To ensure medical records are held securely within the practice and data is held in line with the NHS Code of Practice for Records Management, the RCGP Good Practice Guidelines for electronic records, UK GDPR Regulation, Caldicott Principles and Freedom of Information Act.
To ensure that any suspected or actual breach of IT security is reported to the Practice Manager and investigated as required.
To agree action and/or change of policy/procedures as a result of findings with the Practice Manager and Information Governance lead GP.
To ensure the Data Protection Toolkit is submitted annually and all associated actions are completed in a timely manner.
To ensure practice Information Governance Policy and procedures are regularly reviewed, updated and communicated to all staff.

Practice Administrator for Clinical System

To oversee the security and validation processes for the IT system ensuring system access controls are in place for all new and existing staff.
Provide advice and support for current and new practice staff in the use of IT software.
Provide training for new staff in data quality standards.
Ensure procedures for entering data into patients' medical records produce accurately summarised records and that all patient records are correctly updated when needed.
Support staff with IT hardware and software issues, reporting to IT Support Team where necessary.

To be proactive in the development of new IT initiatives which would be of benefit to the practice.
Act as the key liaison/co-ordinator for IT developments within the practice eg assessing the impact of and planning deployment of key system upgrades. This may involve working outside of normal surgery hours for which overtime payment will be given.

Person Specification

Qualifications

Essential

GCSE Grade A to C in English and Maths

Desirable

Medical Terminology
The use of Excel spreadsheets
SystmOne Clinical System desirable, but training will be given

Person Specification

Qualifications

Essential

GCSE Grade A to C in English and Maths

Desirable

Medical Terminology
The use of Excel spreadsheets
SystmOne Clinical System desirable, but training will be given

Employer details

Employer name

Sherburn Group Practice

Address

The Medical Centre

Beech Grove

Sherburn In Elmet

Leeds

LS25 6ED

Employer's website

https://www.sherburnsurgery.nhs.uk (Opens in a new tab)

Employer details

Employer name

Sherburn Group Practice

Address

The Medical Centre

Beech Grove

Sherburn In Elmet

Leeds

LS25 6ED

Employer's website

https://www.sherburnsurgery.nhs.uk (Opens in a new tab)

For questions about the job, contact:

Practice Manager

Julie Lund

julie.lund1@nhs.net

01977526378

Date posted

01 May 2024

Pay scheme

Other

Salary

£11.60 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

A3033-24-0000

Job locations

The Medical Centre

Beech Grove

Sherburn In Elmet

Leeds

LS25 6ED

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