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Southwell Medical Practice

Clerical Assistant-Administrator Fixed Term

The closing date is 20 August 2025

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Job summary

Southwell Medical Centreare seeking a reliable and organised Administrative / Clerical Assistant to support the Practice Manager in the smooth running of our GP surgery. This is an entry-level position, ideal for someone looking to develop their administrative skills in a healthcare setting.

Main duties of the job

  • Filing and maintaining accurate records.

  • Scanning documents and uploading them to the relevant systems.

  • Adding and updating information on Agilio TeamNet.

  • Archiving paper and electronic documents in line with practice policies

  • Assisting with managing incoming emails and correspondence.

  • Supporting general administrative tasks as required by the Practice Manager.

  • Ensuring confidentiality of all patient and practice information at all times.

About us

Southwell Medical Centre is a well established training Practice and we currently look after a patient population of around 12300 patients.

We have a friendly, diverse team that consists of 4 GP partners, 3 Salaried GPs, 4 ACP, 4 Nurses, 1 HCA's, 2 Nurse Associates, 2 Phlebotomy staff, 4 dispensing staff, 2 clinical pharmacists, 1 FCP, 3 GP Trainees currently, 8 reception staff and a team of 5 currently within our administration/secretarial team. We are also supported by other PCN roles.

Details

Date posted

13 August 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Fixed term

Duration

3 months

Working pattern

Part-time

Reference number

A2894-25-0011

Job locations

The Rope Walk

Southwell

Nottinghamshire

NG25 0AL


Job description

Job responsibilities

  • Filing and maintaining accurate records.

  • Scanning documents and uploading them to the relevant systems.

  • Adding and updating information on Agilio TeamNet.

  • Archiving paper and electronic documents in line with practice policies.

  • Assisting with managing incoming emails and correspondence.

  • Supporting general administrative tasks as required by the Practice Manager.

  • Ensuring confidentiality of all patient and practice information at all times.

Job description

Job responsibilities

  • Filing and maintaining accurate records.

  • Scanning documents and uploading them to the relevant systems.

  • Adding and updating information on Agilio TeamNet.

  • Archiving paper and electronic documents in line with practice policies.

  • Assisting with managing incoming emails and correspondence.

  • Supporting general administrative tasks as required by the Practice Manager.

  • Ensuring confidentiality of all patient and practice information at all times.

Person Specification

Qualifications

Essential

  • GCSE grade A to C in English and Maths

Knowledge and Skills

Essential

  • Basic IT skills, including use of Microsoft Office (Word, Excel, Outlook) and email.
  • Attention to detail and accuracy in work.
  • Professional and friendly manner.
  • Ability to work independently and manage time effectively.
  • Commitment to maintaining confidentiality.
  • Previous experience of administrative tasks (formal or informal).

Desirable

  • Experience working in an office, customer service, or healthcare environment.
  • Familiarity with Agilio TeamNet or similar systems.
Person Specification

Qualifications

Essential

  • GCSE grade A to C in English and Maths

Knowledge and Skills

Essential

  • Basic IT skills, including use of Microsoft Office (Word, Excel, Outlook) and email.
  • Attention to detail and accuracy in work.
  • Professional and friendly manner.
  • Ability to work independently and manage time effectively.
  • Commitment to maintaining confidentiality.
  • Previous experience of administrative tasks (formal or informal).

Desirable

  • Experience working in an office, customer service, or healthcare environment.
  • Familiarity with Agilio TeamNet or similar systems.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Southwell Medical Practice

Address

The Rope Walk

Southwell

Nottinghamshire

NG25 0AL


Employer's website

https://www.southwellmedicalcentre.co.uk/ (Opens in a new tab)

Employer details

Employer name

Southwell Medical Practice

Address

The Rope Walk

Southwell

Nottinghamshire

NG25 0AL


Employer's website

https://www.southwellmedicalcentre.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice Manager

Danielle Croucher

nnicb-nn.C84049@nhs.net

01636813561

Details

Date posted

13 August 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Fixed term

Duration

3 months

Working pattern

Part-time

Reference number

A2894-25-0011

Job locations

The Rope Walk

Southwell

Nottinghamshire

NG25 0AL


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