Job summary
Due to expansion, Whitstable Medical Practice is looking to recruit a Payroll and Bookkeeping Administrator to join the HR team.
Previous payroll or finance experience is required as well
as the ability to input data accurately and quickly. The successful candidate must be used to
working to tight deadlines and have also have excellent communication, organisation
and IT skills.
We are looking for someone to work between 24 and 30 hours a week over 4 or 5 days. Salary will be dependent on experience. The NHS pension is offered.
Main duties of the job
The Payroll and Bookkeeping Administrator will be responsible for the administration of the
monthly payroll from start to finish and for supporting the General Manager
with the processing of all invoices. To
act as the first point of contact for managers and all staff with payroll and
pension related queries and to work as part of the Human Resources team in
providing an effective and efficient service.
About us
Whitstable Medical Practice is a forward thinking single practice Primary Care Network (PCN) GP Practice based across 3 sites in Whitstable. There are 23 equity partners and 6 salaried GPs looking after over 42,000 patients. We pride ourselves on our innovative approach to Primary Care. We are a training practice and run various in house contracts including Cataract surgery, Ultrasound, Dermatology, Physical Therapies and Audiology together with further community contracts, a Day Surgery Suite and an Urgent Treatment Centre with digital x-ray.
Job description
Job responsibilities
Responsibilities:
- Be the first point of contact for our payroll
outsourced company, Fairway Training, with any payroll and pension related
queries
- Be the first point of contact for all managers and
staff with any payroll and pension related queries.
- Update the monthly payroll spreadsheet on an ongoing
basis with any changes that need to be made for staff (ie change of hours,
hourly rates, bank details, pay adjustments)
- Send out monthly reminders to all staff advising when
payroll will be processed for that particular month.
- Responsible for the monthly calculation of overtime
holiday pay
- Around the 12th of each month input all
hours due for payment from the timesheets in the HR inbox onto the monthly
spreadsheet
- Record any sickness absence in monthly spreadsheet for
Fairway to process for SSP purposes and advise when company sick pay needs
to be deducted
- Input all new joiner information and leaving
information on to the online portal for Fairway to process
- Uploading the monthly spreadsheet to the Fairway
portal for them to process the monthly payroll
- To check all payslips against the monthly payroll
spreadsheet and highlight any errors or any further changes to Fairway
Training before they finalise the monthly payroll
- Monitor overtime payments and highlight any areas of
concern to the HR Officer and/or General Manager
- Check and send the monthly BACS report to the General
Manager for the BACS to be paid
- Organise and provide ad hoc payroll reports when
requested
- Liaise with Fairway Training regarding any matters in
relation to the NHS pension Scheme.
- Administer the NEST pension scheme
- Support staff with any paperwork when they claim the
benefit of their NHS pension
- Process all invoices received by the Practice by
inputting information into Quickbooks accounting software and preparing
for payment.
- Work closely with other HR team
members and liaise where required.
- Other duties as per doctors/management
team instructions as dictated by changes in the nature of the Whitstable
Medical Practice.
Job description
Job responsibilities
Responsibilities:
- Be the first point of contact for our payroll
outsourced company, Fairway Training, with any payroll and pension related
queries
- Be the first point of contact for all managers and
staff with any payroll and pension related queries.
- Update the monthly payroll spreadsheet on an ongoing
basis with any changes that need to be made for staff (ie change of hours,
hourly rates, bank details, pay adjustments)
- Send out monthly reminders to all staff advising when
payroll will be processed for that particular month.
- Responsible for the monthly calculation of overtime
holiday pay
- Around the 12th of each month input all
hours due for payment from the timesheets in the HR inbox onto the monthly
spreadsheet
- Record any sickness absence in monthly spreadsheet for
Fairway to process for SSP purposes and advise when company sick pay needs
to be deducted
- Input all new joiner information and leaving
information on to the online portal for Fairway to process
- Uploading the monthly spreadsheet to the Fairway
portal for them to process the monthly payroll
- To check all payslips against the monthly payroll
spreadsheet and highlight any errors or any further changes to Fairway
Training before they finalise the monthly payroll
- Monitor overtime payments and highlight any areas of
concern to the HR Officer and/or General Manager
- Check and send the monthly BACS report to the General
Manager for the BACS to be paid
- Organise and provide ad hoc payroll reports when
requested
- Liaise with Fairway Training regarding any matters in
relation to the NHS pension Scheme.
- Administer the NEST pension scheme
- Support staff with any paperwork when they claim the
benefit of their NHS pension
- Process all invoices received by the Practice by
inputting information into Quickbooks accounting software and preparing
for payment.
- Work closely with other HR team
members and liaise where required.
- Other duties as per doctors/management
team instructions as dictated by changes in the nature of the Whitstable
Medical Practice.
Person Specification
Experience
Essential
- Experience of using payroll and/or finance systems, proven experience of working in an administration role with a team providing excellent quality of service, experience of working to tight deadlines and with confidential information.
Desirable
- Experience of working in a Payroll or Finance Department, experience of working with payroll and/or finance systems, experience and understanding of NHS Pension Schemes, working knowledge of Quick books
Qualifications
Essential
- Good general education including minimum Grade C GCSE or equivalent in English Language and Maths or equivalent qualification
Desirable
- Payroll/Finance qualification, Advance Excel
Skills and Abilities
Desirable
- Ability to input data accurately and quickly, accurate in mathematical calculations, ability to communicate effectively with people at all levels by telephone, email and face to face, ability to interpret data and to communicate it simply, excellent organisation skills with the ability to work to tight deadlines, proven IT skills including the use of Microsoft office and other software packages, willing to be flexible, able to maintain confidentiality at all times, ability to use own initiative.
Person Specification
Experience
Essential
- Experience of using payroll and/or finance systems, proven experience of working in an administration role with a team providing excellent quality of service, experience of working to tight deadlines and with confidential information.
Desirable
- Experience of working in a Payroll or Finance Department, experience of working with payroll and/or finance systems, experience and understanding of NHS Pension Schemes, working knowledge of Quick books
Qualifications
Essential
- Good general education including minimum Grade C GCSE or equivalent in English Language and Maths or equivalent qualification
Desirable
- Payroll/Finance qualification, Advance Excel
Skills and Abilities
Desirable
- Ability to input data accurately and quickly, accurate in mathematical calculations, ability to communicate effectively with people at all levels by telephone, email and face to face, ability to interpret data and to communicate it simply, excellent organisation skills with the ability to work to tight deadlines, proven IT skills including the use of Microsoft office and other software packages, willing to be flexible, able to maintain confidentiality at all times, ability to use own initiative.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
