Job summary
Blackheath Standard PMS are looking for a Receptionist to join our friendly Reception Team. The practice is situated in a pleasant part of Blackheath in South East London with good transport links and local shops.
The position is for 22 hours per week over four days, based on a seven week rolling rota. Please note that the rota is variable and you will be working different days over a seven week period. This is based on a 07.00 am start and 12.30pm finish. 13.30pm start with a 7.00pm finish. This can vary , depending on the needs of the practice during sickness and annual leave. Flexibility is essential.
Saturday mornings are part of our enhanced access service and there is the option to work these sessions on a rotation basis.
We are a friendly team, who are supportive of each other and there will be opportunity to develop new skills.
Main duties of the job
Duties include:
Covering reception desk, answering telephone calls, booking appointments via AccuRx triage system, dealing with patient queries, order prescriptions, process admin duties for clinical staff, general administration such as filing and liaising with other health care providers in a professional manner, and processing clinical letters through the Docman system. The duties are variable, depending on what is required on the day.
Candidates must have strong communication skills, be friendly, reliable and willing to learn.
The applicant must have the ability to prioritise workload.
Applicants must have the ability to work within a team, have experience of EMIS, AccuRx and Docman and IT skills.
Previous experience of working in General Practice is preferable however, training will be available for any candidates that show a passion for learning.
About us
The Blackheath Standard Surgery is a local well established family practice, located in Blackheath SE London. We are committed to providing a high standard of care under the NHS and are part of the Blackheath and Charlton Primary Care Network to offer access to a wide range of healthcare professionals. our current CQC rating is "Good"
Job description
Job responsibilities
Job Description
Main duties include:
Covering reception desk greeting patients and visitors with a professional and friendly manner.
Manage the booking system efficiently, signposting patients to the relevant services.
Answering incoming calls, respond to queries and manage email correspondence promptly.
Assist clinicians as needed, including handling paperwork, stocking consultation rooms and daily end of day duties to ensure the rooms are meeting infection control standards.
Manage office supplies, handling incoming/outgoing post and perform general administrative duties.
Maintain accurate patient records and ensure confidentiality.
Candidates must have strong communication skills, be friendly, reliable and willing to learn and develop their skills.In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy.
The post-holder will support the equality, diversity and rights of patients, carers and colleagues.
The post-holder will participate in any training programme implemented by the practice as part of this employment.
The post-holder should recognise the importance of effective communication within the team and will strive to:
Communicate effectively with other team members
Communicate effectively with patients and carers
Recognise needs of people for alternative methods of communication and respond accordingly.
Job description
Job responsibilities
Job Description
Main duties include:
Covering reception desk greeting patients and visitors with a professional and friendly manner.
Manage the booking system efficiently, signposting patients to the relevant services.
Answering incoming calls, respond to queries and manage email correspondence promptly.
Assist clinicians as needed, including handling paperwork, stocking consultation rooms and daily end of day duties to ensure the rooms are meeting infection control standards.
Manage office supplies, handling incoming/outgoing post and perform general administrative duties.
Maintain accurate patient records and ensure confidentiality.
Candidates must have strong communication skills, be friendly, reliable and willing to learn and develop their skills.In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy.
The post-holder will support the equality, diversity and rights of patients, carers and colleagues.
The post-holder will participate in any training programme implemented by the practice as part of this employment.
The post-holder should recognise the importance of effective communication within the team and will strive to:
Communicate effectively with other team members
Communicate effectively with patients and carers
Recognise needs of people for alternative methods of communication and respond accordingly.
Person Specification
Experience
Essential
- Previous experience in dealing with the public such as a receptionist or customer service role.
- Excellent interpersonal and communication skills.
- Willingness to learn new skills.
- Flexibility.
- Ability to work in a fast paced environment.
- Attention to detail and ability to prioritise own workload.
- Calm and caring attitude.
Desirable
- Previous work experience in General Practice or similar setting.
Qualifications
Essential
- Basic IT skills with experience of working with Microsoft Outlook and Microsoft Word
- GCSE grade A to C in English and Maths or equivalent
Desirable
- EMIS web and DOCMAN literate
Skills and Attributes
Essential
- Ability to remain calm under pressure.
- A friendly, empathetic personality and the ability to handle patient queries in a professional manner.
- Ability to organise and prioritise workload.
- An understanding of the patient confidentiality laws and a commitment to maintaining confidentiality.
- Ability to use own judgement and initiative when dealing with queries.
- Excellent telephone manner and good verbal communications.
- Ability to work in a fast-paced environment and adapt to changing situations.
- Be flexible and able to adapt to different working patterns.
Desirable
- Willingness to learn new skills.
- Good communication skills
- Basic IT skills
Person Specification
Experience
Essential
- Previous experience in dealing with the public such as a receptionist or customer service role.
- Excellent interpersonal and communication skills.
- Willingness to learn new skills.
- Flexibility.
- Ability to work in a fast paced environment.
- Attention to detail and ability to prioritise own workload.
- Calm and caring attitude.
Desirable
- Previous work experience in General Practice or similar setting.
Qualifications
Essential
- Basic IT skills with experience of working with Microsoft Outlook and Microsoft Word
- GCSE grade A to C in English and Maths or equivalent
Desirable
- EMIS web and DOCMAN literate
Skills and Attributes
Essential
- Ability to remain calm under pressure.
- A friendly, empathetic personality and the ability to handle patient queries in a professional manner.
- Ability to organise and prioritise workload.
- An understanding of the patient confidentiality laws and a commitment to maintaining confidentiality.
- Ability to use own judgement and initiative when dealing with queries.
- Excellent telephone manner and good verbal communications.
- Ability to work in a fast-paced environment and adapt to changing situations.
- Be flexible and able to adapt to different working patterns.
Desirable
- Willingness to learn new skills.
- Good communication skills
- Basic IT skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.