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Village Surgery

Administrator

The closing date is 18 June 2025

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Job summary

Offer general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone

Undertake a variety of administrative duties to assist in the smooth running of the practice, including the provision of clerical support to clinical staff and other members of the practice team

Main duties of the job

  • Read Coding information from letters forwarded from Clinicians into the practice clinical system.
  • Summarising of medical records
  • Monitoring patient call and recall systems.
  • Filing and retrieving paperwork.
  • Extraction of necessary data from clinical correspondence and input into electronic patient Record.
  • To ensure the efficient running of the practice computer system, carrying out searches, audits and recalls as required by the doctors, nurses and manager.
  • Processing and preparing of records for Subject Access Requests within the GDPR limits and liaise with the requestors of the information, e.g. Solicitors.
  • Ensure security of data at all times.
  • Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures.

This list is not exhaustive and other duties may be required.

About us

Our mission is to provide our patients with high quality, accessible care in a safe, responsive and courteous manner.

GP Surgery based in Village Community Medical Centre, Browning Street, Derby, DE23 8AL

12200 patients

Currently there are 5 Partners

GMS contract

Training Practice for GP Registrars, Medical Student, Nursing Students

Part of Derby City South PCN consisting of 7 practices, covering 100,000 patients

Mixed Demographical area

High achieving

Through extensive collaboration within PCN, there are dedicated attached teams to support the GP practices with

  • care homes
  • home visits
  • ARRS staff (First Contact Physio, Pharmacist, Pharmacy Technician, Social Prescriber, Health & Wellbeing Coach, Care Coordinator)

Clinical System SystmOne

CQC overall good with outstanding features

Details

Date posted

11 June 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A2800-25-0007

Job locations

Browning Street

Derby

Derbyshire

DE23 8AL


Job description

Job responsibilities

  1. Processing and read Coding information from letters received into the practice clinical system.
  2. Summarising of medical records
  3. Monitoring patient call and recall systems.
  4. Filing and retrieving paperwork.
  5. Extraction of necessary data from clinical correspondence and input into electronic patient Record.
  6. To ensure the efficient running of the practice computer system, carrying out searches, audits and recalls as required by the doctors, nurses and manager.
  7. Processing and preparing of records for Subject Access Requests within the GDPR limits and liaise with the requestors of the information, e.g. Solicitors.
  8. Ensure security of data at all times.
  9. Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures.

This list is not exhaustive and other duties may be required.

Job description

Job responsibilities

  1. Processing and read Coding information from letters received into the practice clinical system.
  2. Summarising of medical records
  3. Monitoring patient call and recall systems.
  4. Filing and retrieving paperwork.
  5. Extraction of necessary data from clinical correspondence and input into electronic patient Record.
  6. To ensure the efficient running of the practice computer system, carrying out searches, audits and recalls as required by the doctors, nurses and manager.
  7. Processing and preparing of records for Subject Access Requests within the GDPR limits and liaise with the requestors of the information, e.g. Solicitors.
  8. Ensure security of data at all times.
  9. Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures.

This list is not exhaustive and other duties may be required.

Person Specification

Qualifications

Essential

  • Good standard of education with excellent literacy and numeracy skills

Experience

Essential

  • Experience of working with the general public
  • Experience of administrative duties
  • General practice experience
Person Specification

Qualifications

Essential

  • Good standard of education with excellent literacy and numeracy skills

Experience

Essential

  • Experience of working with the general public
  • Experience of administrative duties
  • General practice experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Village Surgery

Address

Browning Street

Derby

Derbyshire

DE23 8AL


Employer's website

https://www.villagesurgeryderby.co.uk/ (Opens in a new tab)

Employer details

Employer name

Village Surgery

Address

Browning Street

Derby

Derbyshire

DE23 8AL


Employer's website

https://www.villagesurgeryderby.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Business Manager

Claire Cooper

ddicb.vsmanagementteam@nhs.net

01332414944

Details

Date posted

11 June 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A2800-25-0007

Job locations

Browning Street

Derby

Derbyshire

DE23 8AL


Supporting documents

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