Job summary
We have an exciting new opportunity for a well-organized and efficient
administrator to join our team as a HR Administrator, 37hrs per week Monday
to Friday.
This is new position will work alongside our team managers/leads, support
our Senior Management Team, specifically our Practice Director and our GP
Partners.
Main duties of the job
The successful candidate will be a key part of our team, providing HR
support to all employees at all levels, within Ash Trees Surgery. This role
provides a fantastic opportunity for someone who has a passion for HR, using
their skills and knowledge to contribute to the smooth operation of our HR
processes.
Supervision, training, coaching and guidance will be provided in all
tasks until a required level of competency and confidence has been achieved.
Training will involve working alongside the Senior Management Team, providing
administrative support, all aspects of recruitment and dealing with internal
queries.
We
reserve the right to close this vacancy early should we received sufficient
appropriate applications before the published closing date.
About us
Ash Trees is a six site Surgery, with a local patient population of around 24,500.
We offer:
- A comprehensive induction to the role and training plan
- Access to the NHS Pension Scheme
- Incremental annual leave scheme starting at 20 days annual leave plus 8 Bank Holidays and increasing to 30 days plus bank holidays with length of service
- Access to Occupational Sick Pay scheme after one years service
- Access to NHS discount scheme
Job description
Job responsibilities
Job Summary
- Act as first point of contact in responding to HR queries, providing advice and guidance to managers within scope of knowledge to enable them to manage their teams effectively and efficiently
- Resolve queries regarding leave entitlements, sickness, and vacancies
- Provide support for the day-to-day management of the HR function
- Responsible for the management and administration of the digital HR system (Atlas), providing training and instruction for users and entering data.
- Manage the administration processes of the employee life cycle e.g. writing advert, posting and advertising, supporting shortlisting and invites to interview, interview process, on-boarding (new starter paperwork, DBS etc) and managing leavers.
- Work with the Senior Management Team to ensure HR processes and policies are of an excellent standard, streamlined, standardised and implemented across the organization, conducting regular reviews, ensuring CQC compliance
- Delegated responsibility for managing and submitting timely and accurate workforce data to external sources as required (e.g. NHSE workforce data submission)
- Liaise with Finance Manager to ensure payroll runs smoothly and accurately reflects attendance/ absence records
- Provide administrative support for HR meetings including any disciplinary or grievance meetings (arranging meetings, taking minutes)
- Support the team managers/leads in ensuring they are adequately trained and have the resources to deliver
- In association with the Senior Management Team, plan the use of PLT sessions for training of non-clinical staff in a timely manner
- Undertake return to work interviews alongside team leads/managers as required
- Work with team leads/managers to ensure a schedule of annual appraisals is created and that appraisals are undertaken
- Support data collection and analysis e.g. all staff surveys
- Ensuring all urgent and/or confidential communication received is distributed to relevant parties in a timely manner
- Input, monitor and check data using spreadsheets and internal systems to provide workforce reports and management information as required
- Liaise with external agencies e.g. training providers, local colleges, universities, NHS Jobs as required
- Support the delivery of estates projects working alongside our Patient Experience Manager
- Participate in learning, training and development, as required
Job description
Job responsibilities
Job Summary
- Act as first point of contact in responding to HR queries, providing advice and guidance to managers within scope of knowledge to enable them to manage their teams effectively and efficiently
- Resolve queries regarding leave entitlements, sickness, and vacancies
- Provide support for the day-to-day management of the HR function
- Responsible for the management and administration of the digital HR system (Atlas), providing training and instruction for users and entering data.
- Manage the administration processes of the employee life cycle e.g. writing advert, posting and advertising, supporting shortlisting and invites to interview, interview process, on-boarding (new starter paperwork, DBS etc) and managing leavers.
- Work with the Senior Management Team to ensure HR processes and policies are of an excellent standard, streamlined, standardised and implemented across the organization, conducting regular reviews, ensuring CQC compliance
- Delegated responsibility for managing and submitting timely and accurate workforce data to external sources as required (e.g. NHSE workforce data submission)
- Liaise with Finance Manager to ensure payroll runs smoothly and accurately reflects attendance/ absence records
- Provide administrative support for HR meetings including any disciplinary or grievance meetings (arranging meetings, taking minutes)
- Support the team managers/leads in ensuring they are adequately trained and have the resources to deliver
- In association with the Senior Management Team, plan the use of PLT sessions for training of non-clinical staff in a timely manner
- Undertake return to work interviews alongside team leads/managers as required
- Work with team leads/managers to ensure a schedule of annual appraisals is created and that appraisals are undertaken
- Support data collection and analysis e.g. all staff surveys
- Ensuring all urgent and/or confidential communication received is distributed to relevant parties in a timely manner
- Input, monitor and check data using spreadsheets and internal systems to provide workforce reports and management information as required
- Liaise with external agencies e.g. training providers, local colleges, universities, NHS Jobs as required
- Support the delivery of estates projects working alongside our Patient Experience Manager
- Participate in learning, training and development, as required
Person Specification
Experience
Essential
- Working knowledge and experience of Microsoft Office 365
- Team working qualities and abilities
- Excellent attention to detail
- Able to resolve problems in a calm and effective manner
- Excellent interpersonal skills and the ability to liaise with managers, staff,
- learners and the general public in an effective manner
- Excellent organisation and planning skills with the ability to prioritise a high
- workload whilst meeting tight deadlines
- Ability to be structured and organised whilst maintaining a flexible approach at all times
- Ability to handle queries effectively and efficiently across a number of
- mediums (e.g. telephone, e-mail, in person)
- Outstanding ability to communicate verbally and in writing with people at all levels (internally and externally)
- Working as part of a delivery team or on own initiative
- Take accurate minutes in formal meetings
Desirable
- CIPD level 3 or working towards
Person Specification
Experience
Essential
- Working knowledge and experience of Microsoft Office 365
- Team working qualities and abilities
- Excellent attention to detail
- Able to resolve problems in a calm and effective manner
- Excellent interpersonal skills and the ability to liaise with managers, staff,
- learners and the general public in an effective manner
- Excellent organisation and planning skills with the ability to prioritise a high
- workload whilst meeting tight deadlines
- Ability to be structured and organised whilst maintaining a flexible approach at all times
- Ability to handle queries effectively and efficiently across a number of
- mediums (e.g. telephone, e-mail, in person)
- Outstanding ability to communicate verbally and in writing with people at all levels (internally and externally)
- Working as part of a delivery team or on own initiative
- Take accurate minutes in formal meetings
Desirable
- CIPD level 3 or working towards
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
