Secretary

Alwoodley Medical Centre

The closing date is 14 May 2025

Job summary

We are looking to recruit a full-time Medical Secretary to join our busy team - 37hrs.

To provide an efficient audio typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner. Personal organisation, well developed communication skills and the ability to prioritise busy workloads and juggle ever changing priorities are essential. We are looking for a team player able to work on their own initiative. Duties will include a high level of patient contact, audio typing, and liaising with internal and external departments to ensure an efficient running of the practice. We are looking for someone who is computer literate, enthusiastic and flexible in their approach to work. It is essential that you have a good standard of English to O level/GCSE or equivalent and ideally a RSA/OCR qualification or have equivalent knowledge and skills.

Main duties of the job

See attached job description. Experience of working in general practice is preferred but all applications will be considered.

About us

We are a large practice with 19600 patients. We have a team of 20 GPs, including GP trainees and salaried GPs.

Alwoodley Medical Centre was built in 2016 to accommodate the merger of Moorcroft and Nursery Lane Surgeries. We have the privilege of working in a purpose built, modern building with an amazing team of clinical and non clinical support staff.

Date posted

23 April 2025

Pay scheme

Other

Salary

£13 to £13.20 an hour

Contract

Permanent

Working pattern

Full-time

Reference number

A2745-25-0004

Job locations

Alwoodley Medical Centre

Saxon Mount

Leeds

LS17 5DT

Job description

Job responsibilities

JOB TITLE: MEDICAL SECRETARY

REPORTS TO: PRACTICE MANAGER/PARTNERS

Job Summary:

To provide general secretarial support to the Practice Manager, Doctors and Health Professionals involving word processing and audio typing skills with general clerical work over two sites.

Job Responsibilities:

To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
To assist with clerical and administrative duties.
To attend meetings and take minutes.
To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
To retrieve medical records and assist the completion of medical/insurance records.
To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
To assist with the gathering of statistics and information when required.
To provide cover for members of the secretarial team during periods of sickness and annual leave.
Undertake any other appropriate task as instructed by the Practice Manager or Principals of the practice.

Health & Safety:

The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include:

Using personal security systems within the workplace according to practice guidelines
Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
Making effective use of training to update knowledge and skills
Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
Reporting potential risks identified.

Confidentiality

Attention is drawn to the confidential aspects of this post. All matters relating to doctors or patients in this practice must be regarded as strictly confidential. Any breach of this requirement will constitute gross misconduct and may result in your dismissal. You should also be aware that regardless of any action by your employer a breach of confidence could result in a civil action for damages.

Job description

Job responsibilities

JOB TITLE: MEDICAL SECRETARY

REPORTS TO: PRACTICE MANAGER/PARTNERS

Job Summary:

To provide general secretarial support to the Practice Manager, Doctors and Health Professionals involving word processing and audio typing skills with general clerical work over two sites.

Job Responsibilities:

To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
To assist with clerical and administrative duties.
To attend meetings and take minutes.
To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
To retrieve medical records and assist the completion of medical/insurance records.
To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
To assist with the gathering of statistics and information when required.
To provide cover for members of the secretarial team during periods of sickness and annual leave.
Undertake any other appropriate task as instructed by the Practice Manager or Principals of the practice.

Health & Safety:

The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include:

Using personal security systems within the workplace according to practice guidelines
Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
Making effective use of training to update knowledge and skills
Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
Reporting potential risks identified.

Confidentiality

Person Specification

Qualifications

Essential

GCSE grade A to C in English and Maths

Desirable

RSA/OCR qualification

Experience

Essential

Experience of working within a secretarial team

Desirable

Experience of working in a GP practice

Person Specification

Qualifications

Essential

GCSE grade A to C in English and Maths

Desirable

RSA/OCR qualification

Experience

Essential

Experience of working within a secretarial team

Desirable

Experience of working in a GP practice

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Alwoodley Medical Centre

Address

Alwoodley Medical Centre

Saxon Mount

Leeds

LS17 5DT

Employer's website

https://www.alwoodleymedicalcentre.co.uk/ (Opens in a new tab)

Employer details

Employer name

Alwoodley Medical Centre

Address

Alwoodley Medical Centre

Saxon Mount

Leeds

LS17 5DT

Employer's website

https://www.alwoodleymedicalcentre.co.uk/ (Opens in a new tab)

For questions about the job, contact:

Operations Manager

Ayishah Khan

ayishah.khan@nhs.net

Date posted

23 April 2025

Pay scheme

Other

Salary

£13 to £13.20 an hour

Contract

Permanent

Working pattern

Full-time

Reference number

A2745-25-0004

Job locations

Alwoodley Medical Centre

Saxon Mount

Leeds

LS17 5DT

Privacy notice

Alwoodley Medical Centre's privacy notice (opens in a new tab)