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Secretary/Administration Assistant

Pendle View Medical Centre

The closing date is 06 May 2025

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Job summary

We have an exciting opportunity to join our friendly and welcoming team at Pendle View Medical Practice.

As a secretary/administrator you will join a team who are focused on delivering impeccable customer service to our staff and patients.

This is an exciting new role at the practice working alongside our medical staff providing admin and secretarial support across a broad range of performance areas.

Main duties of the job

We are looking for an enthusiastic and hardworking team player to work within our administrative team.

The role will include typing e-Referrals, scanning and importing of hospital letters, following up patient hospital appointments where necessary, preparing insurance reports and liaising with the clinicians and insurance companies and solicitors, assist with recalls system for chronic diseases.

You will be eligible to join the NHS pension scheme

About us

We are a well established General Practice based in East Lancashire caring for approximately 8200 patients within Brierfield and the surrounding area.

We are passionate about creating an inclusive workplace that promotes and values diversity. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better patient outcomes.

Date posted

22 April 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A2712-25-0001

Job locations

Pendle View Medical Centre

47 Arthur Street

Brierfield

Nelson

Lancashire

BB9 5RZ


Job description

Job responsibilities

All employees are expected to be flexible and display a high standard of teamwork. This includes cooperating in undertaking the work of absent colleagues or assisting others where the workload is particularly high. Accordingly, there may be a requirement, from time to time, to undertake other duties in an administrative role

Principal Responsibilities

To provide secretarial support to practice and patients, working under supervision and in accordance with practice protocols and guidelines.

Ensure efficient patient service by prompt production of referral letters

Following up patients hospital appointments when necessary.

Comply with Access to Medical Records Act by dealing promptly with processing Insurance reports, production of the appropriate invoice, liaising with the clinicians and insurance companies and copying Patient Notes for solicitors etc.

Liaise with hospitals and patients regarding appointments.

Deal with Access to Record requests from patients and their representatives, as required.

Awareness of QOF, Snomed CT codes and alerts needed for standardised care.

Manage the upkeep of GP LINK operations

Return of notes and marking notes arrived. Summarising patient notes.

Assist with patient recalls for chronic diseases using Ardens.

Previous experience using EMIS Web is preferred but not essential.

Job description

Job responsibilities

All employees are expected to be flexible and display a high standard of teamwork. This includes cooperating in undertaking the work of absent colleagues or assisting others where the workload is particularly high. Accordingly, there may be a requirement, from time to time, to undertake other duties in an administrative role

Principal Responsibilities

To provide secretarial support to practice and patients, working under supervision and in accordance with practice protocols and guidelines.

Ensure efficient patient service by prompt production of referral letters

Following up patients hospital appointments when necessary.

Comply with Access to Medical Records Act by dealing promptly with processing Insurance reports, production of the appropriate invoice, liaising with the clinicians and insurance companies and copying Patient Notes for solicitors etc.

Liaise with hospitals and patients regarding appointments.

Deal with Access to Record requests from patients and their representatives, as required.

Awareness of QOF, Snomed CT codes and alerts needed for standardised care.

Manage the upkeep of GP LINK operations

Return of notes and marking notes arrived. Summarising patient notes.

Assist with patient recalls for chronic diseases using Ardens.

Previous experience using EMIS Web is preferred but not essential.

Person Specification

Qualifications

Essential

  • GCSE grade A to C in English and Maths

Desirable

  • Competent Computer skills. Ability to work as part of a team.

Experience

Essential

  • Ability to provide a professional service to patients and other service users.
  • Familiar with working within a primary care setting

Desirable

  • Knowledge of Excel and Word documents.
  • Familiar with EMIS and Ardens
Person Specification

Qualifications

Essential

  • GCSE grade A to C in English and Maths

Desirable

  • Competent Computer skills. Ability to work as part of a team.

Experience

Essential

  • Ability to provide a professional service to patients and other service users.
  • Familiar with working within a primary care setting

Desirable

  • Knowledge of Excel and Word documents.
  • Familiar with EMIS and Ardens

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Pendle View Medical Centre

Address

Pendle View Medical Centre

47 Arthur Street

Brierfield

Nelson

Lancashire

BB9 5RZ


Employer's website

https://www.pendleviewmedicalcentre.co.uk/ (Opens in a new tab)

Employer details

Employer name

Pendle View Medical Centre

Address

Pendle View Medical Centre

47 Arthur Street

Brierfield

Nelson

Lancashire

BB9 5RZ


Employer's website

https://www.pendleviewmedicalcentre.co.uk/ (Opens in a new tab)

For questions about the job, contact:

Practice Manager

Samantha Pilkington

samantha.pilkington5@nhs.net

01282503900

Date posted

22 April 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A2712-25-0001

Job locations

Pendle View Medical Centre

47 Arthur Street

Brierfield

Nelson

Lancashire

BB9 5RZ


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