Finance Business Manager( NHS Experience)

Job description

Job responsibilities

Management of financial resources:

Responsible to the partner(s) for the effective use of practice finances, working with the Operations manager, Practice accountant to plan effective budgetary control, ensuring cost efficiencies and maximisation of profitability.

Support management in strategic financial management for the Practice, ensuring its long-term financial strength and viability, and making best use of its resources; advise the Partners and senior management on appropriate financial strategies and governance. Attend meetings as required.

Work in close liaison with the Practices accountants to optimise the relationship and the availability of financial information to inform the running of the Practice; maintain contact with the Practice bankers, administering & utilising the system of (mainly electronic) payments.

Manage finances so that all income is accounted for, payments are made only for authorised expenditure, assets are safeguarded, liabilities are discharged in a timely manner. Assist management in ensuring that the Practices systems and procedures secure financial probity and support good governance.

Produce such management forecasts and information promptly and accurately, for the effective monitoring and control of the cash-flow and finances of the Practice; ensure the timely and accurate provision of financial reports, including management, annual, and (where applicable) project accounts and such returns as may be required for statutory or regulatory purposes. Assist in refining and developing relevant management information systems.

In liaison with senior management and Practice accountants, ensure that the tax affairs of the organisation are kept in exemplary order (including VAT returns), optimising tax efficiency and ensuring that all HMRC returns and requirements are made and met; the postholder will be the main point of contact in the event of HMRC inspection.

Ensure that sums received and disbursed on behalf of (or between members of) the PCN are correctly, expeditiously, and transparently administered and recorded; assist senior management in presenting to network Executive in this regard. Liaise with accountants to ensure prompt and accurate PCN accounts.

Assist the senior management team to appraise business opportunities and in the preparation of any bids to deliver services to ensure their financial viability.

Work closely with Managing Partners to identify, create, and implement innovative business and financial models.

Procurement

Working closely with senior management:

Have oversight of all purchasing of goods and services and maintenance of all equipment and materials within the Practice, ensuring adherence to Practice policies and value for money; assisting to refine and develop Practice policies and procedures to that end.

Ensure purchase systems accord with budgets set.

Ensure contract renewals and appraisals of alternative options are managed in a timely and cost effective manner.

Estates, IT & Telephony

Working closely with senior management:

Assume executive responsibility for facilities management and health and safety at the Surgery in line with relevant legislation. Ensure practice premises and equipment therein are safe, secure, robust, and well maintained.

Ensure business continuity systems and procedures are kept up-to-date and are appropriate for the practices needs.

Ensure that practice facilities and equipment are appropriately maintained, calibrated, serviced, and optimised in terms of functionality and availability. Ensure that all appropriate insurances are in place for and that competitive quotes are obtained in the process of renewing these.

Maintain excellent working relationships with primary care IT services and the Practices cloud-based telephony phone system provider enabling the practice to get the best value and functionality possible.

Investigate and make recommendations regarding IT and telephone systems when required.

Ensure IT and phone systems are safe, secure, and robust and that appropriate monitoring systems are maintained.

Ensure that systems generally secure the confidentiality of communications and protection of patient and Practice data.

Line Management

The Finance and Business Manager will line manage the Business Admin support staff within the Practice, providing supportive leadership and direction.

Responsible for all bookkeeping, setting up of payments, petty cash, ordering of consumables and equipment.

Responsible for first line reporting and management of IT, telephony, and facilities issues

Responsible for providing in-house courier service and basic maintenance and health & safety related activities.

Person Specification

Qualifications

Essential

• Good standard of education with excellent literacy and numeracy skills and or
• Accountancy qualification, CIMA, ACCA, or equiv.
• Evidence of continuous personal and professional development

Desirable

• Educated to degree level in healthcare or business

Experience

Essential

• Minimum 3 years' experience in a senior management position.
• Experience of financial management including budget and forecasting, payroll, and development.
• Previous business management of systems, such as estates, IT and health and safety.
• A common sense and pragmatic approach to systems management and problem solving
• Excellent communication (oral and written) and inter-personal skills
• Experience of strategic business planning
• Proven experience of managing people
• Approachable with the ability to listen and empathise
• Good IT skills
• Critical thinking and problem solving skills
• Close attention to detail
• Excellent organisational skills
• Ability to work on own initiative

Desirable

• Experience of working in a health care setting
• Experience of working with regulatory bodies and preparing for inspections

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Sutton Primary Care Networks

Address

The Chesser Surgery

121 Wrythe Lane

Carshalton

Surrey

SM5 2RT