Administrator

Greystoke Surgery

The closing date is 20 April 2025

Apply for this job

Job summary

Greystoke Surgery - require 20 hrs to 37.5 hrs (part time hours can be worked to cover the hours) due to the expansion of our administrative team.

NHS pension available.

NHS General Practice seeking an enthusiastic, hardworking and flexible person to join our lively practice team. We are based in a brand new Health Centre with fabulous facilities.

This is a key post in our practice, processing information to a high degree of accuracy.

You will have a high standard of IT literacy and be able to learn and apply training given. You will be very well organised and methodical and will help us provide top quality patient care.

Main duties of the job

You will have a high standard of IT literacy and be able to learn and apply concepts of training given. You will be very well organised and methodical and will help us provide top quality patient care.

You will be the first point of contact for patients and this is an incredibly demanding role. You should have excellent customer care skills and experience.

About us

We are an NHS GP Practice providing NHS services to our practice population of 10,500 patients.

NHS pension available.

If you would like an informal chat, please telephone Jenni Dollman, Practice Manager or Marie Finlay, Office Manager on 01670 511393.

Date posted

06 April 2025

Pay scheme

Other

Salary

£12.60 an hour

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

A2556-25-0001

Job locations

Morpeth NHS Centre

The Mount

Morpeth

Northumberland

NE61 1JX


Job description

Job responsibilities

To provide a high quality reception service to all users in a professional, courteous and efficient way.

Be the first point of contact for the practice projecting a positive, friendly image to all service users either in person or over the telephone and direct them to the most appropriate service for their needs.

Responsibilities

Reception

Greet and direct patients and visitors

Make appointments both in person and over the telephone

Deal with requests for home visits according to the practice protocol

Deal with general enquires from patients and external agencies

General assistance to practice team and respond to the needs of the doctors/nurses during surgery

Process daily tasks received from patients and team members

Collect payment for Non-NHS work

Administration

Registration of patients

Return medical records for patients who are deceased/leaving the practice

Photocopying as requested

Processing patient change of address

Process incoming mail

Scanning of correspondence

Prepare outgoing mail

Input and extract data from the practice computer system

Prescriptions

Process repeat prescriptions in accordance with the practice policy

Hand out repeat prescriptions ensuring patient identity is verified

Deal with prescriptions queries from patients and pharmacies

General

Keep the waiting area and reception tidy at all times

Make refreshments for doctors, other team members or visitors to the practice as requested

Ensure consulting rooms are well stocked

Any other reasonable duties assigned by Office Manager

Confidentiality

Patients trust us with and allow us to gather sensitive information in relation to their health care needs. They have a right to expect that staff will respect their privacy and act accordingly.

In line with their daily duties the employee may have information relating to patients and their carer, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business. All such information is strictly confidential.

Information relating to patients, carers, colleagues, healthcare workers or any business matters may only be shared with authorised persons and in accordance with the practice policies and procedures in relation to confidentiality.

Job description

Job responsibilities

To provide a high quality reception service to all users in a professional, courteous and efficient way.

Be the first point of contact for the practice projecting a positive, friendly image to all service users either in person or over the telephone and direct them to the most appropriate service for their needs.

Responsibilities

Reception

Greet and direct patients and visitors

Make appointments both in person and over the telephone

Deal with requests for home visits according to the practice protocol

Deal with general enquires from patients and external agencies

General assistance to practice team and respond to the needs of the doctors/nurses during surgery

Process daily tasks received from patients and team members

Collect payment for Non-NHS work

Administration

Registration of patients

Return medical records for patients who are deceased/leaving the practice

Photocopying as requested

Processing patient change of address

Process incoming mail

Scanning of correspondence

Prepare outgoing mail

Input and extract data from the practice computer system

Prescriptions

Process repeat prescriptions in accordance with the practice policy

Hand out repeat prescriptions ensuring patient identity is verified

Deal with prescriptions queries from patients and pharmacies

General

Keep the waiting area and reception tidy at all times

Make refreshments for doctors, other team members or visitors to the practice as requested

Ensure consulting rooms are well stocked

Any other reasonable duties assigned by Office Manager

Confidentiality

Patients trust us with and allow us to gather sensitive information in relation to their health care needs. They have a right to expect that staff will respect their privacy and act accordingly.

In line with their daily duties the employee may have information relating to patients and their carer, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business. All such information is strictly confidential.

Information relating to patients, carers, colleagues, healthcare workers or any business matters may only be shared with authorised persons and in accordance with the practice policies and procedures in relation to confidentiality.

Person Specification

Qualifications

Essential

  • NVQ2 minimum expected.
  • IT literate
  • Knowledge of medical terminology
  • please refer to person specification for full criteria

Desirable

  • S1 experience.
Person Specification

Qualifications

Essential

  • NVQ2 minimum expected.
  • IT literate
  • Knowledge of medical terminology
  • please refer to person specification for full criteria

Desirable

  • S1 experience.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Greystoke Surgery

Address

Morpeth NHS Centre

The Mount

Morpeth

Northumberland

NE61 1JX


Employer's website

http://www.greystokesurgery.co.uk/ (Opens in a new tab)

Employer details

Employer name

Greystoke Surgery

Address

Morpeth NHS Centre

The Mount

Morpeth

Northumberland

NE61 1JX


Employer's website

http://www.greystokesurgery.co.uk/ (Opens in a new tab)

For questions about the job, contact:

Practice Manager

Jenni Dollman

jenniferdollman@nhs.net

01670511393

Date posted

06 April 2025

Pay scheme

Other

Salary

£12.60 an hour

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

A2556-25-0001

Job locations

Morpeth NHS Centre

The Mount

Morpeth

Northumberland

NE61 1JX


Privacy notice

Greystoke Surgery's privacy notice (opens in a new tab)