Medical Secretary - GP Surgery

Job summary

Job description

Job responsibilities

JOB TITLE: Secretary

Responsible To: Doctors (clinically) and Practice Manager

The main objectives of the job are:

To carry out any typing, regarding the referral of patients, any other clerical work involved regarding patient care and to contribute to the smooth running of the practice.

Main duties of the job

The main duties areTranscription of letters from doctors from electronic dictation or task, ensuring deadlines are met. Include patient summary and any other clinically relevant information as per GPs instructions.

Process the referrals via the Electronic Referral System or by email using the correct email address as per the referral proforma

Keep up to date the referral spreadsheets for 2 week wait referrals(2WW), firearms reports and medical reports.

Frank and post letters.

Typing of reports as requested by any of the doctors.

Typing documentation required by the Practice Manager.

Process emails from the generic email address.

Prepare and send invoices for provision of various medical reports.

Prepare patient records as requested, either electronically or in paper form.

Assign the medical report to the relevant clinician, if required.

Answer the telephone in a timely manner, answering any queries or forward on to the relevant person/team, via transfer of the telephone or via task if more appropriate.

Taking and typing up of minutes if requested to do so by the Practice Manager.

Attend meetings as appropriate to the job role.

Ensure that stocks of office stationery are maintained

Order stock as directed by the practice manager

About us

We are a small rural GP surgery, with the GP's and Nursing team working across two sites.

We have 3 x GP's and a nursing team of 3 staff. Both of our sites are dispensing sites and as such we have a very busy reception and dispensing team.

Our admin team is small but mighty, and always busy. We are a friendly bunch and we march together powered by biscuits and caffeine.

More information can be found at:https://www.glensidecountrypractice.com (Opens in a new tab)