Job responsibilities
An exciting
opportunity has arisen within our practices for a Safeguarding Admin Lead. This
post will be based within Eskdaill Medical at Prospect House and also at
the Linden Medical Centre in Kettering.
We are
looking for a committed and enthusiastic individual to provide Safeguarding
support across the practices; this is a varied and demanding role requiring the
successful applicant to possess first class interpersonal and organisational
skills. You will be dealing with highly sensitive and confidential information
on a day to day basis; the successful applicant will demonstrate the highest
level of integrity. The post holder will work closely with clinicians, other
support staff within practice and with external agencies.
The practices
adopt a zero-tolerance approach to abuse, taking appropriate actions for
safeguarding children, young people and adults at risk of harm or abuse,
ensuring that there are robust procedures in place for the effective management
of any safeguarding matters raised. This interesting and varied
role will provide administrative support and co-ordination ensuring compliance
with relevant protocols, including the maintenance of databases and timely
communication of accurate information. The post holder will be an essential and
integral part of the safeguarding team working closely with all members of
staff to ensure that a high quality service is delivered.
We are looking for an
experienced administrator, preferably with a health or social care background; you
will possess excellent communication and organisational skills. You will be someone
comfortable with responsibility and able to appropriately prioritise and to
work on your own initiative whilst supporting a team. The role requires a
working knowledge in Microsoft office packages, particularly Outlook, Excel and
Word, and electronic patient record systems. Appropriate training will be given
to the right applicant.
Enhanced DBS check will be
sought for the successful candidate.
Duties and Responsibilities
To
provide safeguarding support across the practices; working closely with
clinicians, practice support staff and external agencies. This is a varied and
demanding role requiring the successful applicant to possess first class
interpersonal and organisational skills. You will be dealing with highly
sensitive and confidential information on a day to day basis; the successful
applicant will demonstrate the highest level of integrity.
In
addition, the post-holder will also provide administrative support as required,
in line with the needs of the practice.
The main areas of responsibility:
1)
Manage safeguarding
meetings;
-
arrange mutually
convenient dates
-
create agenda
-
prepare paperwork
-
minute meetings
-
record outcomes
on clinical system
-
complete any
actions as appropriate
2)
Monitor and
action Child Protection Reports;
-
review emails for
new safeguarding conferences
-
keep a
register/diary of all families on child protection plans and dates of the
review conferences, maintain registers of Looked after children and child in
need
-
create child
protection reports using the GP report template in a timely manner for review
by the registered GP. GP reports should be ready to send to the conference
service 2 days before the conference. GP reports to be sent via email only
-
review child
protection plans post conference, diarise next conference date and check plan
for any health actions. Record in SystmOne and follow up any GP actions as
appropriate or liaise with registered GP
3)
Diary management;
-
review and keep
updated diary of caseload to ensure cases get brought back to safeguarding at
the appropriate time
4)
Social worker
telephone calls;
-
to be the main
point of contact for social workers for child protection
-
to carry out
welfare checks when required
-
to assist and
liaise with social workers for ongoing cases as appropriate
5) Monitor adult and child safeguarding
reports through the clinical system
6) Undertake administrative tasks
relating to the monitoring of implementation of safeguarding policy and
procedures
7) Coordinate contact with parents or
guardians of children who DNA appointments
8) Coordinating and maintaining a record
of training
9) Collate feedback from safeguarding
training and audits
10) Maintain a list of Multi Agency
Safeguarding Hub (MASH) notifications received for external referrals, monitor
and record outcomes
11) Liaise with 0-19 service when needed
on a daily basis to gather information
12) Maintain a list of Domestic Violence (DV)
notifications, adult safeguarding concerns and notifications
13) Attend quarterly safeguarding forums as
required, either in person or through video conferencing
Other duties:
1)
Action
incoming emails and tasks in a timely manner
2)
Input
data into the patients healthcare records as necessary
3)
Maintain
a clean, tidy, effective working area at all times
4)
Other roles as required
to maintain accurate patient information
5)
Liaise
with all members of staff, GPs and outside organisations
You
will be required to undertake a wide range of administrative duties to support
the clinical provision within the Practices. Other ad-hoc duties as appropriate
to the post and as required ensuring the smooth running of the Practices.
