Document Management Administrator

Job description

Job responsibilities

To process incoming post, including opening, sorting, scanning and processing as per practice policies and procedures

To process incoming electronic documents

To process incoming emails

To ensure that easily identifiable clinical content, usually investigation data, is entered into the practice computer system to help with QOF achievement and general good practice guidelines.

Ensure all information is recorded accurately and timely onto the Practices computer systems.

Other administrative duties as required

To be willing to undertake other delegated duties considered appropriate to the post.

In undertaking this role, the Post Holder must:

Ensure patient and practice confidentiality is always maintained.

Ensure computer security is preserved when not at your screen and maintain password security.

Secondary Responsibilities

In addition to the primary responsibilities, the Post holder may be requested to:

Review and update the practice coding policy as required

Partake in audit as directed by the audit lead.

Any other duties commensurate with skills and responsibilities.

The Post Holder will also be required to:

Participate in an annual individual performance review.

Track and record evidence of their experience against the national competency framework.

Inform their line manager /lead GP of any concerns regarding their role and request professional development as needed.

Be aware of their professional boundaries and what to do when they are reached.

Person Specification

Experience

Essential

• Previous experience of document management or administration.

Desirable

• Experience of working in a GP practice

Qualifications

Essential

• Qualifications & Training
• Good general standard of literacy, numeracy & IT skills (GCSE level or equivalent)
• Competent user of Microsoft Office applications (word, excel, publisher & PowerPoint).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Drayton Medical Practice

Address

8 Manor Farm Close

Drayton

Norwich

NR8 6EE

Employer's website

https://draytonmedical.nhs.uk/ (Opens in a new tab)