Finance Manager

Job description

Job responsibilities

Job responsibilities

• Become involved with key aspects of Practice workload and be able to respond to information requests and updates as necessary, being able to run key tasks in the event of absence.

• Responsibility for Financial control including: -

• Maintaining and increasing sources of income analysing and reporting on threats and opportunities

• Understanding of the Financial Implications of Contract Changes and Legislation

• Minimising Expenditure

• Entering all invoices and journals into the accounting software
• Liaising with Partners and the Accountants
• Payment of outstanding supplier accounts
• Income generation, reconciliation of income received to expected income
• Bank reconciliation
• Prepare payroll spreadsheets, recording of overtime and pay changes and forward to the payroll provider for the payroll run.
• Payment to HMRC and staff
• Appraising partners of up to date financial position
• Cash-flow monitoring and forecasting
• Management of bank accounts
• Produce costing reports when required
• Manage credit control, in particular high level or long-standing issues
• Produce financial management reports for the partners and report regularly on the financial position (monthly) to help make informed decision in relation to the practice.
• Manage the finance team with the year-end procedures to ensure all information for submission (outstanding debtors, folders etc) and answer/manage the collation of response to all queries in a timely fashion.
• First point of contact with the Accountants and the Practice Bank Managers.
• Through negotiation with the PCO and preparation and submission of regular development plans, ensure the practice receives an appropriate and equitable allocation of resources
• Understand and report on the financial implications of contract and legislation changes
• Administration of NHS Pension scheme

• To ensure that documentation exists to support performance standards across the full range of performance-based activity QOF, Enhanced Services, KPIs etc

• Carry out monthly, quarterly and annual claims as necessary

• Assist with writing and reviewing protocols and allocated policies as necessary.

• To undertake ad-hoc work related to the performance of the practice under the guidance of the Partners.

• To support the Practice Manager in preparing for, welcoming and inducting new staff; including students and registrars with guidance from the HR manager.
• To assist in providing support and training for current and new staff
• To support the GP Partners in the routine maintenance of the building and all related procedures, e.g. Health & Safety, Fire Risk Assessment and Drills, Panic and Intruder Alarms, equipment calibration, etc.

• Dealing with patients, and contacts within the NHS and other practices, both in person and on the telephone.

• Management of Finance Assistant and support personal/professional development

• Any other reasonable task that may be required

Human resources Financial Team

Oversee the recruitment and retention of financial staff and provide a general personnel management service

Ensure that all members of staff are legally and gainfully employed. Monitor skill-mix and deployment of staff, with guidance from the HR Manager

Manage staffing levels within target budgets with guidance from the HR Manager

Evaluate, organise and oversee financial staff induction and training, and ensure that they are adequately trained to fulfil their role

Develop and implement effective staff appraisals

Support and mentor staff, both as individuals and as team members

Implement effective systems for the resolution of disputes and grievances with guidance from the HR Manager

Keep abreast of changes in employment legislation

Organisational

Convene meetings, prepare agendas and ensure distribution of minutes as necessary

Develop Practice protocols and procedures, review and update as required

Manage the procurement of practice equipment, supplies and services within target budgets

Arrange appropriate insurance cover

Ensure that the practice has adequate disaster recovery procedures in place

Person Specification

Experience

Essential

• Previous management or supervisory experience.
• Experience in dealing with external organisations at management level.
• Knowledge of employment law, health & safety legislation, risk assessment
• Experience of staff appraisals, handling grievance and disciplinary issues
• Knowledgeable of recruitment, staff training and staff motivation
• Experience of complex financial systems, bookkeeping and management accounts.
• Experience in using accounts packages.

Desirable

• IT literate, including experience in using Word and Excel at intermediate level.
• Experience in primary care/NHS/caring profession
• Experience of dealing with members of the public.
• Previous experience in an analytical role.
• Familiarity with a variety of Windows-based software and Windows / network environment.

Qualifications

Essential

• Studying for / already hold an accounting qualification, or equivalent experience

Desirable

• Accounting qualification
• Formal qualification in Finance and Management.

Personal

Essential

• Good communicator (verbal & written) both upwards and downwards
• Numerate, and IT literate, including use of Word and Excel to intermediate or advanced level.
• Ability to work autonomously and initiate / self-direct own workload.
• Evidence of the ability to grasp new concepts and work on a self-directed basis
• Full driving licence and access to transport
• Positive attitude and solutions focused

Desirable

• NHS or recent practice experience Checkable employment history > 3 years Evidence of organisational skills. Evidence of recent self-directed learning or development. Evidence of job stability (e.g. < 2 employers in last 10 years) Ability to work flexibly when the need arises

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Blackmore Vale Partnership

Address

Sturminster Newton Medical Centre

Old Market Hill

Sturminster Newton

Dorset

DT10 1QU

Employer's website

https://blackmorevalesurgery.co.uk/ (Opens in a new tab)