Practice Management Assistant

Job description

Job responsibilities

Main duties of the job

Assist in Rota Planning for Doctors, Nurses and clinical staff using OmniRota software.

Assist the Practice Administrator to ensure the administration functions involved in chronic disease management is carried out.

Act as first point of contact for staff liaison

Assist in recruitment process and ensure staff are recruited in line with practice policies & procedures.

Assist and maintain staff job descriptions and update if appropriate, maintain personnel file.

Attend staff meetings as appropriate

Ensure all information is kept in line with data protection regulations.

Recording accurate annual/study/sick leave for all staff. (need monthly report study/sick leave to take to partners mtg

Assist with Complaints

Provide reception cover as required

Manage IT queries and take appropriate action.

General systm1 housekeeping.

Assist the Deputy Practice Manager in the estates upkeep

Organise any outside maintenance contractors as required (obtaining quotes where necessary) in liaison with the DPM.

Organise in house minor maintenance, e.g. replacement of light bulbs etc

Inspection of internal and external areas for damage and ensure repairs, replacement or necessary decoration to maintain good order of premises and fixtures, and cost control.

Organising of maintenance of gardening

Organise repairs to equipment & schedule visits for calibration to medical equipment, photocopier, automatic door, burglar alarm maintenance and all related fault reporting.

Linden Road Surgery is a local surgery in Bedford, we are a proactive and friendly team, our team comprises of GP's, Nurses, HCA, Pharmacists and a full admin team.

We are hard working and supportive of all our team members

Person Specification

Experience

Essential

• Previous Administrative Experience

Desirable

• Experience of working in GP Practice.
• Knowledge of Systm one
• Rota Planning experience

Knowledge & Skills

Essential

• Good communication and interpersonal skills
• Good organisational skills

Desirable

• Good IT and Excel skills
• The ability to be flexible

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

LINDEN ROAD SURGERY

Address

13 Linden Road

Bedford

MK40 2DQ

Employer's website

https://lindenroadsurgery.co.uk/ (Opens in a new tab)