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Tadley Medical Partnership

Medical Administrative Assistant

The closing date is 25 July 2025

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Job summary

This is a high intensity role and requires the ability of multitasking whilst keeping accurate records. The Medical Administrative Assistant supports the day to day of the administrative operations for the surgery. This role involves a wide range of tasks, including clinical coding, clinical document processing, handling patient records and assisting clinical and administrative staff.

We follow strict protocols to maintain patient safety and patient records.

We are looking for 19.5 hrs to cover the following:

Monday 1pm -5.30pm

Tuesday 1pm 5pm

Thursday 1pm 5 pm

Friday 9am - 5pm

Main duties of the job

Patient Records and Data Management:

Reviewing and work flowing clinical and non-clinical documents to appropriate clinicians or teams.

Handling incoming and outgoing post, emails and internal communications.

Scanning, electronic filing and achieving documents.

Maintaining an accurate and organised filing system (electronic and paper).

General Administration:

Updating and maintaining patient records on the EMIS and Docman clinical systems.

Reviewing and clinical coding new patient records currently.

Assisting with patient registrations, deductions and recalls.

Ensuring the confidentiality and accuracy of all patient data.

About us

Tadley Medical Partnership is a busy, friendly and well-established medical practice providing high-quality care to our patients.

Details

Date posted

10 July 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A2237-25-0004

Job locations

Morland Surgery

40 New Road

42 New Road

Tadley

Hampshire

RG263AN


Job description

Job responsibilities

This is a high intensity role and requires the ability of multitasking whilst keeping accurate records. The Medical Administrative Assistant supports the day to day of the administrative operations for the surgery. This role involves a wide range of tasks, including clinical coding, clinical document processing, handling patient records and assisting clinical and administrative staff.

We follow strict protocols to maintain patient safety and patient records.

Job description

Job responsibilities

This is a high intensity role and requires the ability of multitasking whilst keeping accurate records. The Medical Administrative Assistant supports the day to day of the administrative operations for the surgery. This role involves a wide range of tasks, including clinical coding, clinical document processing, handling patient records and assisting clinical and administrative staff.

We follow strict protocols to maintain patient safety and patient records.

Person Specification

Experience

Essential

  • Previous experience in an administrative role, ideally in a Primary healthcare setting.
  • General understanding of medical terminology
  • Experience of working through multiple systems at the same time in a time-efficient manner, including Microsoft Office and clinical systems.
  • Effective organization and priority-setting of work and attention to detail.
  • Strong oral and written communication
  • Commitment to patient confidentiality and GDPR compliance

Desirable

  • Knowledge of NHS systems and procedures.
  • Experience with EMIS, Docman, or similar clinical software.
  • Experience working in a GP surgery or similar environment.
Person Specification

Experience

Essential

  • Previous experience in an administrative role, ideally in a Primary healthcare setting.
  • General understanding of medical terminology
  • Experience of working through multiple systems at the same time in a time-efficient manner, including Microsoft Office and clinical systems.
  • Effective organization and priority-setting of work and attention to detail.
  • Strong oral and written communication
  • Commitment to patient confidentiality and GDPR compliance

Desirable

  • Knowledge of NHS systems and procedures.
  • Experience with EMIS, Docman, or similar clinical software.
  • Experience working in a GP surgery or similar environment.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Tadley Medical Partnership

Address

Morland Surgery

40 New Road

42 New Road

Tadley

Hampshire

RG263AN


Employer's website

https://www.tadleymedical.co.uk/ (Opens in a new tab)

Employer details

Employer name

Tadley Medical Partnership

Address

Morland Surgery

40 New Road

42 New Road

Tadley

Hampshire

RG263AN


Employer's website

https://www.tadleymedical.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice Manager

Karen Simmons

karen.simmons1@nhs.net

01189707216

Details

Date posted

10 July 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A2237-25-0004

Job locations

Morland Surgery

40 New Road

42 New Road

Tadley

Hampshire

RG263AN


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