Clinical Administrator

New Horizons Medical Partnership

The closing date is 26 June 2022

Job summary

We are seeking a forward-thinking individual to join our friendly and efficient nursing team.

The successful applicant must be prepared to work at either of our two surgery sites, Totton Health Centre or Forest Gate Surgery, both based in Totton, Southampton. 

This vacancy is for 20 hours per week over 4 working days.

IMPORTANT NOTE: As an NHS employer, all mandatory regulations on COVID vaccinations will apply.

Main duties of the job

Reporting in the first instance to the Nursing Team Staff Lead, the successful candidate for this role will have excellent administrative and communication skills with a proven history of being well organised and highly motivated to achieve. They must have the ability to work on their own initiative and as part of a team to ensure smooth running of the clinical administrative function for the practice nursing team. Proven extensive knowledge of Word and Excel software packages is essential. Previous Rota Management and Stock Control/inventory knowledge is desirable and would be a distinct advantage.

Please see the Job Description for a full list of duties and responsibilities.

About us

We are a two-site partnership with a practice population of circa 25,000 patients.

An Enhanced Disclosure and Barring Service check is required as the role will involve carrying out administrative tasks at our regular child immunisation clinics.

Benefits applying to this post include: NHS Pension, 6 weeks holiday p.a. pro-rata and Simplyhealth membership (after successful completion of probationary period).

Closing Date: Sunday 26 June 2022 (11.59pm). Interviews are scheduled to be held on Tuesday 5 July 2022, however, please do not delay applying for this vacancy as some interviews may be held prior to the closing date if suitable applications are received.

Job description

Job responsibilities

  • To manage and oversee Stock Control/Inventory for the Nursing Team

  • Input data during child immunisation clinics

  • Use NHS Systems in order to support daily activities e.g. EMIS Web, Docman etc. (Training will be provided)
  • To liaise with other members of NHMP staff as appropriate e.g. IT, Care Co-ordinators, GPs etc.

  • To attend Team meetings and cascade knowledge as appropriate – previous experience taking minutes would be advantageous
  • To carry out any other tasks deemed suitable for the grade

  • Nursing Team Rota support

This role is a part-time vacancy for 20 hours per week over 4 working days.

Person Specification



  • Ability to work independently and as part of a large team
  • Good communication and interpersonal skills
  • Ability to adapt to service needs whilst working in a busy environment
  • Must be willing and have ability to extend role if required. Appropriate training to be agreed and provided by the Partnership
  • Must be able to work within the rules governing patient confidentiality
  • Good knowledge of microsoft packages including Word and Excel is essential


  • Previous Rota Management and Stock Control/inventory knowledge is desirable and would be a distinct advantage

Training, Health & Safety and Performance


  • TRAINING - To maintain skills and any certification required for all aspects of the job holders role. To attend all training as required including Fire Lecture, Resuscitation update, Safeguarding, Manual Handling and Infection Control; this is not an exhaustive list.
  • HEALTH & SAFETY - To ensure safe working practice at all times. To adhere to the Infection Control procedures as per practice policy. To attend Health and Safety courses that may be deemed appropriate from time to time.
  • PERFORMANCE - To participate in annual performance appraisal.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

New Horizons Medical Partnership


Forest Gate Surgery

1 Hazel Farm Road

Totton, Southampton


SO40 8WU

Employer's website (Opens in a new tab)

For questions about the job, contact:

Denise Bradley


Date posted

26 April 2022

Pay scheme






Working pattern


Reference number


Job locations

Forest Gate Surgery

1 Hazel Farm Road

Totton, Southampton


SO40 8WU

Testwood Lane



SO40 3ZN

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Monday to Friday: 8am to 6pm

Saturday: 9am to 3pm

Closed Bank Holidays including Easter Sunday, Christmas Day, Boxing Day and New Year's Day.