Administration and Coding Clerk

Job description

Job responsibilities

• Coding and summarising of clinical data and reports from various sources into patients records in accordance with BMA Good Practice Guidelines for electronic records.
• Ensuring letters from external sources are allocated to the correct files.
• Checking of data to ensure accuracy.
• Summarise existing patient records onto the computer and culling of patients notes.
• Good communication required with both external and internal Depts.
• Ensure the clinical computer system is kept up to date with accurate details recorded.
• Ensure accurate completion of all necessary documentation associated with patient health care.
• Ensure collection and maintenance of statistical information required for regular and ad hoc reports.
• Regular update of system reviews as required and attendance to training in this regard.
• Regular update and awareness of read code changes.
• Distribute general emails to appropriate members of the team.
• Action EMIS and Docman tasks
• Administrative duties to include the patient recall system such as PA Stats.
• Awareness of GP contract requirements.
• To be involved in the training of new staff as delegated by the Partners or Practice Manager.
• Attend and participate in practice meetings as required.
• Attend mandatory and appropriate training as required.
• Any other delegated duties considered appropriate to the post including photocopying, filing and scanning.

Person Specification

Experience

Essential

• Person Specification
• Qualifications
• Educated to a good general standard
• Skills and Understanding
• An ability to use own judgement, resourcefulness and common sense, while adhering to practice limitations
• Good keyboard and computer skills
• Flexibility to provide cover for absent colleagues, sometimes at short notice.
• Excellent communication skills
• Some medical terminology knowledge would be desirable, however outside training is available.
• An understanding, acceptance, and adherence to the need for strict confidentiality and data protection.
• Caring, kind and empathetic at all times.
• Experience
• Experience of working in a medical environment is desirable but not essential

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Elms Medical Practice

Address

5 Stewart Road

Harpenden

Hertfordshire

AL5 4QA

Employer's website

https://www.elmsmedicalpractice.co.uk/ (Opens in a new tab)