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Hugglescote Surgery

Management Team Administrator-Finance

The closing date is 06 June 2025

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Job summary

To support the Practice Manager in the management and coordination of all aspects of organisation finances, optimising efficiency and financial performance, information technology assistance including social media and website management ensuring the organisation achieves its long-term strategic objectives.

Main duties of the job

  • Supporting the Practice Manager in day-to-day operations of the practice
  • Review all income and expenditure statements, identifying any inaccuracies and rectifying
  • Ensure invoices are paid within time frame
  • Maintain an effective system for handling petty cash
  • Ensuring appropriate ledger coding for income and expenditure
  • Present financial forecasts to partners as and when required
  • Monitor performance against all contracts including Quality Outcomes Framework, Community Based Services, federation workstreams
  • Responsibility for ordering all practice supplies
  • Ensure all premises related queries are logged and actioned
  • Liaise with external contractors in obtaining quotes and maintaining contracts accordingly
  • Partake in audit as requested by the audit lead
  • Attend and actively participate in practice management meetings
  • Attend any external meetings pertinent to role
  • Coordinating the reviewing and updating of all practice policies and procedures
  • First line management and resolution of IT queries before signposting to Leicestershire Health Informatics Services
  • Maintaining the Surgery website, to update with the latest information relevant to patients and the general public
  • Production of a monthly/quarterly newsletter for patients
  • Effective monitoring of the Friends and Families Test
  • Recording minutes from practice meetings
  • Carrying out administrative tasks as delegated by the Practice Manager

About us

Located in the heart of North West Leicestershire, Hugglescote Surgery is a thriving, forward-thinking GP practice serving a diverse and growing patient population. We are proud of our supportive, friendly team culture and our commitment to providing high-quality, patient-centred care. With modern facilities, strong administrative support, and a collaborative clinical team, Hugglescote Surgery offers an excellent environment to grow and make a meaningful impact.

As a well-regarded training practice,we are committed to continuous learning and professional development, supporting staff at all levels.

Details

Date posted

13 May 2025

Pay scheme

Other

Salary

£13.75 to £14.50 an hour Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A2178-25-0001

Job locations

151 Grange Road

Hugglescote

Coalville

Leicestershire

LE67 2BS


Job description

Job responsibilities

To support the Practice Manager in the management and coordination of all aspects of organisation finances, optimising efficiency and financial performance, information technology assistance including social media and website management ensuring the organisation achieves its long-term strategic objectives.

Through innovative ways of working, drive to achieve NHS targets and changes within a profitable, efficient practice environment, supporting the management team in promoting ED&I, SHEF, quality and continuous improvement, confidentiality, collaborative working, service delivery, learning and development and ensure the organisation complies with CQC regulations. To liaise closely with the Practice Manager to support the daily running of the practice.

Job description

Job responsibilities

To support the Practice Manager in the management and coordination of all aspects of organisation finances, optimising efficiency and financial performance, information technology assistance including social media and website management ensuring the organisation achieves its long-term strategic objectives.

Through innovative ways of working, drive to achieve NHS targets and changes within a profitable, efficient practice environment, supporting the management team in promoting ED&I, SHEF, quality and continuous improvement, confidentiality, collaborative working, service delivery, learning and development and ensure the organisation complies with CQC regulations. To liaise closely with the Practice Manager to support the daily running of the practice.

Person Specification

Qualifications

Essential

  • - Accounting Qualification
  • - Good standard of education with excellent literacy and numeracy skills
  • - Experience of maintaining financial information systems
  • - Experience of data analysis and the production of reports
  • - Experience of financial planning and forecasting
  • - Experience of successfully developing and implementing projects
  • - Experience of organising meetings, producing agendas and minutes
  • - Ability to exploit and negotiate opportunities to enhance service delivery
  • - Excellent communication skills (written, oral and presenting)
  • - Strong IT skills (Microsoft Office and Xero)
  • - Excellent organisational and project management skills
  • - Ability to prioritise, delegate and work to tight deadlines in a fast-paced environment
  • - Effective time management (planning & organising)
  • - Ability to network and build relationships
  • - Proven problem solving & analytical skills
  • - Ability to develop, implement and embed policy and procedure
  • - Polite and confident
  • - Flexible and cooperative
  • - Excellent interpersonal skills

Desirable

  • - Educated to degree level in healthcare related degree or business
  • - Experience of working with the general public
  • - Experience of first line IT support
  • - Experience of using the Xero financial system
  • - Experience of working in a health care setting
  • - NHS / Primary Care General Practice experience
  • - Previous experience of working on SystmOne
Person Specification

Qualifications

Essential

  • - Accounting Qualification
  • - Good standard of education with excellent literacy and numeracy skills
  • - Experience of maintaining financial information systems
  • - Experience of data analysis and the production of reports
  • - Experience of financial planning and forecasting
  • - Experience of successfully developing and implementing projects
  • - Experience of organising meetings, producing agendas and minutes
  • - Ability to exploit and negotiate opportunities to enhance service delivery
  • - Excellent communication skills (written, oral and presenting)
  • - Strong IT skills (Microsoft Office and Xero)
  • - Excellent organisational and project management skills
  • - Ability to prioritise, delegate and work to tight deadlines in a fast-paced environment
  • - Effective time management (planning & organising)
  • - Ability to network and build relationships
  • - Proven problem solving & analytical skills
  • - Ability to develop, implement and embed policy and procedure
  • - Polite and confident
  • - Flexible and cooperative
  • - Excellent interpersonal skills

Desirable

  • - Educated to degree level in healthcare related degree or business
  • - Experience of working with the general public
  • - Experience of first line IT support
  • - Experience of using the Xero financial system
  • - Experience of working in a health care setting
  • - NHS / Primary Care General Practice experience
  • - Previous experience of working on SystmOne

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Hugglescote Surgery

Address

151 Grange Road

Hugglescote

Coalville

Leicestershire

LE67 2BS


Employer's website

https://www.hugglescotesurgery.co.uk (Opens in a new tab)

Employer details

Employer name

Hugglescote Surgery

Address

151 Grange Road

Hugglescote

Coalville

Leicestershire

LE67 2BS


Employer's website

https://www.hugglescotesurgery.co.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Business Partner

Keleigh Atkin

k.atkin@nhs.net

01530832109

Details

Date posted

13 May 2025

Pay scheme

Other

Salary

£13.75 to £14.50 an hour Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A2178-25-0001

Job locations

151 Grange Road

Hugglescote

Coalville

Leicestershire

LE67 2BS


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