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Caldbeck Surgery

Referrals Coordinator - Mat Leave Cover

The closing date is 29 June 2025

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Job summary

We are seeking a highly organised Referrals Coordinator to join our team at Caldbeck Surgery, providing maternity leave cover for a 6-month fixed-term contract.

The contract would be to start in early September 2025 and run to End of February 2026.

Working 20-25 hours we would be ideally looking for someone to work 5 hours per day Monday to Friday however this is negociable.

Main duties of the job

Key Responsibilities:

  • Coordinate and process referrals from GPs and other clinical staff.

  • Ensure accurate and timely input of referral data using EMIS Web and referral management systems.

  • Liaise with hospitals, community services, and patients regarding referral appointments.

  • Track and follow up on referral outcomes to ensure continuity of care.

  • Maintain confidentiality and adhere to GDPR and NHS policies at all times.

  • Support colleagues in other administatives tasks if required

About us

Caldbeck Surgery is a rural dispensing practice with 4300 patients with 5 GP Partners.

Caldbeck surgery is also a training practice and is currently hosting 3 Doctors in training for General Practice.

Details

Date posted

04 June 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Fixed term

Duration

6 months

Working pattern

Part-time, Flexible working

Reference number

A2170-25-0001

Job locations

Friar Row

Caldbeck

Wigton

Cumbria

CA7 8DS


Job description

Job responsibilities

You will be required to work alongside our current referral team for 1 month before taking full responsibility for all aspects of the referral process for the duration of your contract. You will be required to liaise with Clinicians, External Services and patients alike.

Caldbeck Surgery works on the EMIS clinical system.

You will be working within a supportive and welcoming busy office with other administrators and may also be required to help with the processing of emails, Insurance Reports and other administrative tasks if time allows.

Job description

Job responsibilities

You will be required to work alongside our current referral team for 1 month before taking full responsibility for all aspects of the referral process for the duration of your contract. You will be required to liaise with Clinicians, External Services and patients alike.

Caldbeck Surgery works on the EMIS clinical system.

You will be working within a supportive and welcoming busy office with other administrators and may also be required to help with the processing of emails, Insurance Reports and other administrative tasks if time allows.

Person Specification

Qualifications

Essential

  • Previous experience working in a primary care or NHS setting.
  • Strong knowledge of referrals processes and systems (
  • Proficiency in EMIS Web is essential.

Desirable

  • Excellent attention to detail and organisational skills.
  • Ability to work independently and as part of a team in a busy environment.
  • Strong communication and interpersonal skills.

Transport

Essential

  • Driving Licence and access to Car as there is no public transport options
Person Specification

Qualifications

Essential

  • Previous experience working in a primary care or NHS setting.
  • Strong knowledge of referrals processes and systems (
  • Proficiency in EMIS Web is essential.

Desirable

  • Excellent attention to detail and organisational skills.
  • Ability to work independently and as part of a team in a busy environment.
  • Strong communication and interpersonal skills.

Transport

Essential

  • Driving Licence and access to Car as there is no public transport options

Employer details

Employer name

Caldbeck Surgery

Address

Friar Row

Caldbeck

Wigton

Cumbria

CA7 8DS


Employer's website

https://www.caldbecksurgery.co.uk/ (Opens in a new tab)

Employer details

Employer name

Caldbeck Surgery

Address

Friar Row

Caldbeck

Wigton

Cumbria

CA7 8DS


Employer's website

https://www.caldbecksurgery.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice Manager

Rebecca Dooley

rebecca.dooley4@nhs.net

01697478254

Details

Date posted

04 June 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Fixed term

Duration

6 months

Working pattern

Part-time, Flexible working

Reference number

A2170-25-0001

Job locations

Friar Row

Caldbeck

Wigton

Cumbria

CA7 8DS


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