Job summary
Are you a detail-oriented
professional with excellent communication skills, looking to join a dynamic and
supportive team?
Do you thrive in high-pressure
environments and have a knack for multi-tasking and time management?
Are you ready to take your
secretarial career to the next level with an innovative Practice?
If this describes you, we would love to hear from you! We are looking for a new Medical Secretary to join our small and dedicated team. We support each
other and pride ourselves in providing an excellent standard of care to our
patients.
Main duties of the job
To independently
provide an efficient, comprehensive secretarial support service to the Practice
in line with procedural guidelines.
About us
Portsdown Group Practice covers the
whole of Portsmouth from postcodes PO1 to PO7.
We operate from 6 surgeries: Cosham Park House (PO6 3BG), Crookhorn Lane
(PO7 5XP), Heyward Road (PO4 0DY), Kingston Crescent (PO2 8AL), Paulsgrove (PO6
4HJ), and Somerstown (PO5 4EZ).
We are our own Primary Care Network
(PCN). We have Clinical Partners, Salaried GPs and a comprehensive Nursing and
extended clinical team overseen by our Clinical Team Manager. The team consists of Nurse / Paramedic
Practitioners, Registered Nurses, HCAs, MSK Physiotherapists, Podiatrist, Social Prescribers and Care Co-ordinators. The Pharmacy team consists
of Clinical Pharmacists and Pharmacy Technicians.
Job description
Job responsibilities
To prioritise all correspondence appropriately
Work with all members of the secretarial team to ensure workload is
completed in a timely and efficient manner.
Preparation and production of document templates
Type and save all correspondence appropriately using the Practice
clinical system
Enter all correspondence onto the Practice clinical system using READ
codes where appropriate
Log all referrals appropriately
Actively and effectively utilise e-referral where appropriate and
encourage uptake amongst clinicians
For further details on the role, including hours and the person specification - please look at our Vacancy Pack and Job Description to the right (at the bottom if on a mobile).
Job description
Job responsibilities
To prioritise all correspondence appropriately
Work with all members of the secretarial team to ensure workload is
completed in a timely and efficient manner.
Preparation and production of document templates
Type and save all correspondence appropriately using the Practice
clinical system
Enter all correspondence onto the Practice clinical system using READ
codes where appropriate
Log all referrals appropriately
Actively and effectively utilise e-referral where appropriate and
encourage uptake amongst clinicians
For further details on the role, including hours and the person specification - please look at our Vacancy Pack and Job Description to the right (at the bottom if on a mobile).
Person Specification
Experience
Essential
- Proven administrative / secretarial experience
Desirable
- Experience in healthcare environment
- Experience of using SystmOne
Qualifications
Essential
- Good standard of education including Grade C / 5 in English as a minimum
Desirable
- RSA Qualification or similar
Knowledge
Essential
- Letter writing
- Audio typing
Desirable
Skills
Essential
- Good organisational skills
- High attention to detail
- Ability to stay calm under pressure
- Excellent computer/typing skills
- Excellent communication skills
- Ability to self-motivate, organise and prioritise own workload
Experience
Desirable
- Experience of using SystmOne
Person Specification
Experience
Essential
- Proven administrative / secretarial experience
Desirable
- Experience in healthcare environment
- Experience of using SystmOne
Qualifications
Essential
- Good standard of education including Grade C / 5 in English as a minimum
Desirable
- RSA Qualification or similar
Knowledge
Essential
- Letter writing
- Audio typing
Desirable
Skills
Essential
- Good organisational skills
- High attention to detail
- Ability to stay calm under pressure
- Excellent computer/typing skills
- Excellent communication skills
- Ability to self-motivate, organise and prioritise own workload
Experience
Desirable
- Experience of using SystmOne
