Job responsibilities
Title:Patient Care Co-ordinator
Responsible To:Surgery Team Leader /
Call Centre Supervisor
Main Purpose of the Post:
To handle inbound calls and eConsult queries to the practice, dealing
with them promptly and accurately to ensure the smooth running of the
practice, and the delivery of a high quality service to our patients.
Duties & Responsibilities of the Post:
Main Duties:
- Answer calls and eConsult queries promptly, and deal with them as
efficiently as possible
- Maintain a professional and helpful attitude
- Book appointments for patients ensuring accurate data
collection and that appointments are booked with the appropriate
clinician
- Provide patients with accurate information on appointments
systems and processes
- Update existing patient information onto the clinical system
- Identify and escalate issues appropriately
- Route calls to the appropriate resource
- Signpost patients accordingly
- Develop care navigation skills
- Meet targets set on call handling and eConsult response times
- Maintain and improve quality results by adhering to standards and
guidelines; recommending improved procedures.
Confidentiality:
As per both Government legislation and Practice Policies ensure that
all confidentiality, data protection and information governance policies and
guidelines are followed and strictly adhered to, reporting any infringements
to the Operations Office immediately.
Health &
Safety:
The post-holder
will assist in promoting and maintaining their own and others health, safety
and security as defined in the practice Health & Safety policy, the
practice Health & Safety manual, and the practice Infection Control
policy and published procedures. This will include:
- Using personal security systems within the
workplace according to practice guidelines
- Identifying the risks involved in work
activities and undertaking such activities in a way that manages those
risks
- Making effective use of training to update
knowledge and skills
- Using appropriate infection control
procedures, maintaining work areas in a tidy and safe way and free from
hazards
- Actively reporting of health and safety
hazards and infection hazards immediately when recognised
- Keeping own work areas and general / patient
areas generally clean, assisting in the maintenance of general standards
of cleanliness consistent with the scope of the job holders role
- Undertaking periodic infection control
training (minimum annually)
- Reporting potential risks identified
- Demonstrate due regard for safeguarding and
promoting the welfare of children.
- Reporting potential risks identified.
Equality and
Diversity:
The post-holder will support the equality,
diversity and rights of patients, carers and colleagues, to include:
- Acting in a way that recognizes the importance of peoples
rights, interpreting them in a way that is consistent with Practice
procedures and policies, and current legislation.
- Respecting the privacy, dignity, needs and beliefs of patients,
carers and colleagues.
- Behaving in a manner which is welcoming to and of the individual,
is non-judgmental and respects their circumstances, feelings priorities
and rights.
Personal/Professional
Development:
The post-holder will participate in any training
programme implemented by the Practice as part of this employment, such
training to include:
- Participation in an annual staff performance review.
- Taking responsibility for own development, learning and
performance and demonstrating skills and activities to others who are
undertaking similar work.
Quality:
The post-holder will strive to maintain quality
within the Practice, and will:
- Alert other team members to issues of quality and risk.
- Assess own performance and take accountability for own actions,
either directly or under supervision.
- Lead on induction and training of new staff at site
- Contribute to the effectiveness of the team by reflecting on own
and team activities and making suggestions on ways to improve and
enhance the teams performance.
- Work effectively with individuals in other agencies to meet
patients needs.
- Effectively manage own time, workload and resources.
Communication/Information:
The post-holder should recognize the importance of effective
communication within the practice and management team and will strive to:
- Communicate effectively with other team
members.
- Communicate effectively with patients and
carers.
- Recognise peoples needs for alternative
methods of communication and respond accordingly.
Contribution to
the Implementation of Services:
The post-holder will:
- Apply practice policies, standards and guidance
- Discuss with other members of the team how the policies,
standards and guidelines will affect own work
- Participate in audit where appropriate
Any other
delegated duties considered appropriate to the post.
This job description is not intended to be
exhaustive, but to indicate the main areas of responsibility. It may be changed after consultation with
the post holder. The employee shares with the employer the responsibility for
review and modification of duties.
Suggestions and discussions are welcome.
Policies and
Procedures - the duties and responsibilities of the post will be undertaken
in accordance with the policies, procedures and practices of the Practice,
which may be amended from time to time. You are required to be flexible and
the practice reserves the right to alter such fixed hours as may be
considered necessary to ensure the surgery runs smoothly.
The business operates between the hours of 0700
2100 hours Monday to Friday (0800 1300 Saturday), with possible requirement
for some future evening and weekend working as the business develops.