PA and Finance Assistant

Swanley Medical Practice

The closing date is 31 March 2025

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Job summary

Due to the retirement of the Finance Manager we are seeking an Admin and Finance Assistant to support our Practice Manager and finance department with daily admin and accounting tasks. The ideal candidate will be organised, able to learn new skills quickly with attention to detail, pro-active and capable of multi-tasking in a fast-paced environment. They will need to be flexible and adaptable to work for the NHS which is an ever changing environment.

This is an exciting opportunity to work within the practice business team.

Main duties of the job

Key Responsibilities:

Finance Support

Manage mailboxes and petty cash

Assist with financial reconciliations

Assist with month end claims

Prepare the monthly payroll

General finance admin

Admin Support to the Practice Manager

To support the practice manager in the effective administration and management of the practice. The PA to the practice manager will work under the direction of the practice manager and Partners striving to enhance a number of key systems in both clinical and administrative areas.

HR Support

Identifying areas for improvement to enhance patient services

Support Practice Manager in the compilation of practice reports

Complaint Support

About us

Situated in the town of Swanley, conveniently located just off the M25/A20, Swanley Medical Practice is an integral part of the NHS, dedicated to providing high-quality healthcare services to our community. Our practice operates across three sites: The Cedars and The Oaks in Swanley, approximately two hundred meters apart, and the third in the village of Hextable. With a patient list of 25,000, we boast a dedicated team, including GP Partners, Salaried GPs, Clinical Pharmacists, Advanced Nurse Practitioners, Nurses, HCAs, and other clinicians from our Primary Care Network. Notably, we are also a GP Training Practice. We are looking to build on our existing team, we are currently training a Nurse Associate and have four Trainee Gps.

The practice prides itself on its bustling and forward-thinking environment, supported by a robust network of professionals. As part of our commitment to our team members, we offer a comprehensive benefits package, which includes competitive salary, NHS Pension, flexible working hours, car parking facilities, and comprehensive training and development opportunities.

Date posted

06 January 2025

Pay scheme

Other

Salary

£12 to £16 an hour

Contract

Permanent

Working pattern

Full-time, Part-time, Job share

Reference number

A2052-25-0000

Job locations

Swanley Medical Practice

26 Swanley Centre

Swanley

BR8 7AH


The Oaks Clinic

Nightingale Way

Swanley

Kent

BR8 7UP


Job description

Job responsibilities

Key Responsibilities:

Finance Support

Manage mailboxes and petty cash

Assist with financial reconciliations

Assist with month end claims

Prepare the monthly payroll

General finance admin

Admin Support to the Practice Manager

To support the practice manager in the effective administration and management of the practice. The PA to the practice manager will work under the direction of the practice manager and Partners striving to enhance a number of key systems in both clinical and administrative areas.

Supporting the practice manager with projects, systems and procedures

Arranging meetings, preparing agendas and producing minutes when needed

Undertaking tasks in areas of change management and continuous improvement

Providing key performance information when requested

Friends & Family Survey

HR Support

Contributing to the development, implementation and embedding of an effective practice training program for all staff

In conjunction with the practice manager, set and monitor performance targets, identifying areas for improvement to enhance patient services

Support Practice Manager in the compilation of practice reports

To provide appropriate assistance to the Practice Manager in day-to-day activities and duties

Complaint Support

Job description

Job responsibilities

Key Responsibilities:

Finance Support

Manage mailboxes and petty cash

Assist with financial reconciliations

Assist with month end claims

Prepare the monthly payroll

General finance admin

Admin Support to the Practice Manager

To support the practice manager in the effective administration and management of the practice. The PA to the practice manager will work under the direction of the practice manager and Partners striving to enhance a number of key systems in both clinical and administrative areas.

Supporting the practice manager with projects, systems and procedures

Arranging meetings, preparing agendas and producing minutes when needed

Undertaking tasks in areas of change management and continuous improvement

Providing key performance information when requested

Friends & Family Survey

HR Support

Contributing to the development, implementation and embedding of an effective practice training program for all staff

In conjunction with the practice manager, set and monitor performance targets, identifying areas for improvement to enhance patient services

Support Practice Manager in the compilation of practice reports

To provide appropriate assistance to the Practice Manager in day-to-day activities and duties

Complaint Support

Person Specification

Skills

Essential

  • Attention to detail
  • Good verbal and written communication skills
  • Fast Learner
  • Team Player
  • Confidentiality

Desirable

  • Medical Knowledge
  • Advanced IT skills - PowerPoint, Graphs, Presentation software, AI

Qualifications

Essential

  • Required
  • GCSE Maths A-C (5-9) and English
  • Good IT and Excel skills

Desirable

  • Qualified to NVQ level 3
  • Qualified to A levels

Experience

Essential

  • Experience of GP Practice finances
  • Experience of working for a GP Practice

Desirable

  • Zero and Iris Payroll
Person Specification

Skills

Essential

  • Attention to detail
  • Good verbal and written communication skills
  • Fast Learner
  • Team Player
  • Confidentiality

Desirable

  • Medical Knowledge
  • Advanced IT skills - PowerPoint, Graphs, Presentation software, AI

Qualifications

Essential

  • Required
  • GCSE Maths A-C (5-9) and English
  • Good IT and Excel skills

Desirable

  • Qualified to NVQ level 3
  • Qualified to A levels

Experience

Essential

  • Experience of GP Practice finances
  • Experience of working for a GP Practice

Desirable

  • Zero and Iris Payroll

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Swanley Medical Practice

Address

Swanley Medical Practice

26 Swanley Centre

Swanley

BR8 7AH


Employer's website

https://swanleymedicalpractice.co.uk/index.aspx (Opens in a new tab)

Employer details

Employer name

Swanley Medical Practice

Address

Swanley Medical Practice

26 Swanley Centre

Swanley

BR8 7AH


Employer's website

https://swanleymedicalpractice.co.uk/index.aspx (Opens in a new tab)

For questions about the job, contact:

Practice Manager

Gwenny Jones

gwenny.jones@nhs.net

07456434073

Date posted

06 January 2025

Pay scheme

Other

Salary

£12 to £16 an hour

Contract

Permanent

Working pattern

Full-time, Part-time, Job share

Reference number

A2052-25-0000

Job locations

Swanley Medical Practice

26 Swanley Centre

Swanley

BR8 7AH


The Oaks Clinic

Nightingale Way

Swanley

Kent

BR8 7UP


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