Job summary
Our successful, high achieving and innovative Surgery with a ANP/GP
Joint Partnership, is offering you the opportunity to work with us. We are
looking for someone who has experience
in coding, summarising and scanning in a GP Setting to join us working in a
busy general practice as part of our dedicated clinical team along with
friendly and supportive clinical and administrative staff. We have approximately 4600 patients.
This role is for 30 hours (Job Share considered) within the hours of
08:00 and 18:30 Monday to Friday. You
will be required to cover reception during busy periods and leave between 08:00
and 18:30. The successful candidate will
ideally have experience in NHS or General Practice in a similar role.
The practice is moving
towards becoming a paper-light environment, and the main responsibilities of
the post-holder will be to summarise and read code relevant information from
the patients medical records and/or from any incoming documents onto the
practices clinical system, working strictly in accordance with the practice
notes summarising protocol.
This is a busy and
interesting role and you will need to be quick thinking and diligent. Working with a great team of both clinical
and non-clinical staff we need you to be friendly and used to using your own
initiative as well as working closely with the team.
Main duties of the job
Main Duties
Summarising
Culling and sorting patients Lloyd George
paper records in preparation for summarising
Reviewing medical records and producing an
accurate summary of the patients medical history.
Read coding the information into the practice
clinical system
Auditing data collection standards in the
practice
Monitoring progress of notes summarising
against practice targets, under 8 weeks from receipt
Filing and retrieving paperwork in line with
surgery procedures
Scanning duties
Sort and date stamp all incoming
patient-related mail.
Scan patient-related documents onto their
medical record using read codes as agreed by the clinical team
Forward the document to the doctor or nurse
who initiated the referral or who is most appropriate to receive the information
Ensure incoming letters are scanned onto the
patient record within a 48 hours
Scan all internal paper documents on to the
relevant patients record and then store the documents in line with surgery
procedures.
Coding
Identify relevant clinical information
contained in patient correspondence
Code or free
text the clinical information on to the patient record
Deal with queries relating to coding
Run searches to identify previous miscodings
and correct
About us
About us
Friendly practice team
working cohesively to deliver high quality services.
Winner of CCG practice of
the year 2018
Consistent high achievement
of clinical indicators.
High patient satisfaction
rates.
Dedicated to high quality
patient care.
Excellent clinical, managerial
and administrative support.
Training Practice
Job description
Job responsibilities
Main Duties
Summarising
Culling and sorting patients Lloyd George paper records in preparation for summarising
Reviewing medical records and producing an accurate summary of the patients medical history.
Read coding the information into the practice clinical system
Auditing data collection standards in the practice
Monitoring progress of notes summarising against practice targets, under 8 weeks from receipt
Filing and retrieving paperwork in line with surgery procedures.
Scanning duties
Sort and date stamp all incoming patient-related mail.
Scan patient-related documents onto their medical record using read codes as agreed by the clinical team
Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information
Ensure incoming letters are scanned onto the patient record within a 48 hours
Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures.
Coding
Identify relevant clinical information contained in patient correspondence
Code or free text the clinical information on to the patient record
Deal with queries relating to coding
Run searches to identify previous miscodings and correct
Confidentiality:
- In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
- In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.
Health & Safety:
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include:
- Using personal security systems within the workplace according to practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
- Actively reporting potential health and safety hazards and infection hazards or risks immediately as identified.
- Keeping all areas clean, assist in the maintenance of general standards of cleanliness.
- Undertake periodic training including infection control
- Report potential risks
- Demonstrate due regards for safeguarding and promoting the welfare of children
Equality and Diversity:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
- Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/Professional Development:
The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:
- Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
- Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work
Quality:
The post-holder will strive to maintain quality within the practice, and will:
- Alert other team members to issues of quality and risk
- Assess own performance and take accountability for own actions, either directly or under supervision
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
- Work effectively with individuals in other agencies to meet patients needs
- Effectively manage own time, workload and resources.
Communication:
The post-holder should recognize the importance of effective communication within the team and will strive to:
- Communicate effectively with other team members
- Communicate effectively with patients and carers
- Recognize peoples needs for alternative methods of communication and respond accordingly.
Contribution to the implementation of services:
The post-holder will:
- Apply practice policies, standards and guidance
- Discuss with other members of the team how the policies, standards and guidelines will affect own work
- Flexible working across both our Sites Westleigh (Main Site) and Abram (Branch Site).
Job description
Job responsibilities
Main Duties
Summarising
Culling and sorting patients Lloyd George paper records in preparation for summarising
Reviewing medical records and producing an accurate summary of the patients medical history.
Read coding the information into the practice clinical system
Auditing data collection standards in the practice
Monitoring progress of notes summarising against practice targets, under 8 weeks from receipt
Filing and retrieving paperwork in line with surgery procedures.
Scanning duties
Sort and date stamp all incoming patient-related mail.
Scan patient-related documents onto their medical record using read codes as agreed by the clinical team
Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information
Ensure incoming letters are scanned onto the patient record within a 48 hours
Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures.
Coding
Identify relevant clinical information contained in patient correspondence
Code or free text the clinical information on to the patient record
Deal with queries relating to coding
Run searches to identify previous miscodings and correct
Confidentiality:
- In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
- In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
- Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.
Health & Safety:
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include:
- Using personal security systems within the workplace according to practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
- Actively reporting potential health and safety hazards and infection hazards or risks immediately as identified.
- Keeping all areas clean, assist in the maintenance of general standards of cleanliness.
- Undertake periodic training including infection control
- Report potential risks
- Demonstrate due regards for safeguarding and promoting the welfare of children
Equality and Diversity:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
- Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
- Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/Professional Development:
The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:
- Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
- Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work
Quality:
The post-holder will strive to maintain quality within the practice, and will:
- Alert other team members to issues of quality and risk
- Assess own performance and take accountability for own actions, either directly or under supervision
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
- Work effectively with individuals in other agencies to meet patients needs
- Effectively manage own time, workload and resources.
Communication:
The post-holder should recognize the importance of effective communication within the team and will strive to:
- Communicate effectively with other team members
- Communicate effectively with patients and carers
- Recognize peoples needs for alternative methods of communication and respond accordingly.
Contribution to the implementation of services:
The post-holder will:
- Apply practice policies, standards and guidance
- Discuss with other members of the team how the policies, standards and guidelines will affect own work
- Flexible working across both our Sites Westleigh (Main Site) and Abram (Branch Site).
Person Specification
Flexible
Essential
- Must be able to cover staff during absences and leave between 08:00 to 18:30
Qualifications
Essential
- Experience of working in a GP Practice
- Experience of Coding, Summarising and Scanning
Person Specification
Flexible
Essential
- Must be able to cover staff during absences and leave between 08:00 to 18:30
Qualifications
Essential
- Experience of working in a GP Practice
- Experience of Coding, Summarising and Scanning
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
