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Helmsley Medical Centre

Executive Assistant

The closing date is 13 June 2025

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Job summary

An exceptional opportunity to learn how a primary healthcare organisation works from the

inside out.

Were looking for a motivated and highly organised individual to support the senior leadership

team at South Hambleton and Ryedale Primary Care Network (SHaR PCN) and Helmsley Medical

Centre.

Whether youre a recent graduate or someone with strong admin experience looking for your

next challenge, this role offers the chance to get involved in meaningful work at the heart of NHS

primary care from managing meetings and coordinating recruitment, to supporting projects that

improve services for patients across North Yorkshire.

Main duties of the job

Youll work directly with the Lead Manager of our PCN (who is also the Practice Manager at

Helmsley) and support other senior colleagues. This role is varied, fast-paced, and requires

someone who is comfortable juggling day-to-day admin with longer-term work such as project

support, recruitment coordination and compliance tracking.

The job is based in Helmsley a small, friendly and forward-thinking medical centre but youll

also be contributing to work that spans a wider geography and impacts multiple GP practices. So,

whilst we work in a lovely, picturesque location, our work is ambitious and often cutting edge

About us

From time to time, youll also be required to travel to other practice sites across the PCN, so a

degree of flexibility and the ability to drive is essential.

If you are fantastic at juggling multiple tasks and meeting deadlines, you have outstanding

computer literacy then we would welcome an application from you to join our forward thinking

team. In return you will be part of our executive team, working alongside our managers and

organisation leaders. There are, therefore, opportunities for career progression for the person

who demonstrates great aptitude.

Details

Date posted

30 May 2025

Pay scheme

Other

Salary

£30,000 to £36,000 a year

Contract

Permanent

Working pattern

Full-time

Reference number

A2024-25-0007

Job locations

Carlton Road

Helmsley

York

YO62 5HD


Job description

Job responsibilities

Day to day responsibilities will include:

Managing diaries, organising meetings and preparing relevant documents (briefings,

agendas, minutes)

Acting as a first point of contact: handling correspondence, drafting responses and

filtering queries

Supporting the recruitment process from advertising roles through to onboarding and

induction

Keeping personnel records, training logs and HR documentation up to date

Assisting with reports, audits and evidence collation for regulatory compliance (e.g. CQC)

Supporting ongoing PCN-wide projects, including digital and service transformation work

Improving and maintaining administrative systems, ensuring documents and data are well-organised This role is a good fit for someone who is detail-focused and can stay on top of multiple threads of work at once. Youll need to be comfortable with both independent working and supporting a small, collaborative team.

Who were looking for and why should you join us.

Who were looking for

We welcome applications from individuals who are:

Calm, methodical and highly organised

Discreet and able to handle confidential information professionally

Comfortable working independently and using their own initiative

Excellent communicators with strong written and verbal skills

Proficient in Microsoft Word and PowerPoint, with a good working knowledge of Excel

Educated to A-Level (or equivalent), with strong English skills or have demonstrable

experience in providing admin support at a senior level

This role could suit either someone early in their career who wants to gain broad experience in

how a healthcare organisation is run, or someone more experienced looking for a varied and

interesting administrative role with purpose.

Why join us?

Be part of an award-winning and innovative primary care team

Gain exposure to a wide range of work across both local practice and wider network

Enjoy a varied workload where no two days are the same

Work in a supportive and welcoming environment, with scope to grow your role over time

Permanent role with NHS benefits, including pension and flexible working (to an extent)

About Us

SHaR PCN brings together multiple GP practices across the region to deliver joined-up care and

innovation in primary healthcare. We employ a range of professionals beyond traditional GPs

from first contact physios to care coordinators and are known for our collaborative and

progressive approach. Helmsley Medical Centre is a friendly rural practice with a strong teaching

and learning culture.

How to Apply

Please send a CV and a short covering letter outlining why youre interested in the role and how

your experience or potential fits what were looking for. Email address heatherwhite2@nhs.net by

13/06/25. Heather would also be happy to answer any questions in advance of the closing date.

01439 770288.

Job description

Job responsibilities

Day to day responsibilities will include:

Managing diaries, organising meetings and preparing relevant documents (briefings,

agendas, minutes)

Acting as a first point of contact: handling correspondence, drafting responses and

filtering queries

Supporting the recruitment process from advertising roles through to onboarding and

induction

Keeping personnel records, training logs and HR documentation up to date

Assisting with reports, audits and evidence collation for regulatory compliance (e.g. CQC)

Supporting ongoing PCN-wide projects, including digital and service transformation work

Improving and maintaining administrative systems, ensuring documents and data are well-organised This role is a good fit for someone who is detail-focused and can stay on top of multiple threads of work at once. Youll need to be comfortable with both independent working and supporting a small, collaborative team.

Who were looking for and why should you join us.

Who were looking for

We welcome applications from individuals who are:

Calm, methodical and highly organised

Discreet and able to handle confidential information professionally

Comfortable working independently and using their own initiative

Excellent communicators with strong written and verbal skills

Proficient in Microsoft Word and PowerPoint, with a good working knowledge of Excel

Educated to A-Level (or equivalent), with strong English skills or have demonstrable

experience in providing admin support at a senior level

This role could suit either someone early in their career who wants to gain broad experience in

how a healthcare organisation is run, or someone more experienced looking for a varied and

interesting administrative role with purpose.

Why join us?

Be part of an award-winning and innovative primary care team

Gain exposure to a wide range of work across both local practice and wider network

Enjoy a varied workload where no two days are the same

Work in a supportive and welcoming environment, with scope to grow your role over time

Permanent role with NHS benefits, including pension and flexible working (to an extent)

About Us

SHaR PCN brings together multiple GP practices across the region to deliver joined-up care and

innovation in primary healthcare. We employ a range of professionals beyond traditional GPs

from first contact physios to care coordinators and are known for our collaborative and

progressive approach. Helmsley Medical Centre is a friendly rural practice with a strong teaching

and learning culture.

How to Apply

Please send a CV and a short covering letter outlining why youre interested in the role and how

your experience or potential fits what were looking for. Email address heatherwhite2@nhs.net by

13/06/25. Heather would also be happy to answer any questions in advance of the closing date.

01439 770288.

Person Specification

Experience

Essential

  • Calm, methodical and highly organised
  • Discreet and able to handle confidential information professionally
  • Comfortable working independently and using their own initiative
  • Excellent communicators with strong written and verbal skills
  • Proficient in Microsoft Word and PowerPoint, with a good working knowledge of Excel
  • Educated to A-Level (or equivalent), with strong English skills or have demonstrable
  • experience in providing admin support at a senior level
Person Specification

Experience

Essential

  • Calm, methodical and highly organised
  • Discreet and able to handle confidential information professionally
  • Comfortable working independently and using their own initiative
  • Excellent communicators with strong written and verbal skills
  • Proficient in Microsoft Word and PowerPoint, with a good working knowledge of Excel
  • Educated to A-Level (or equivalent), with strong English skills or have demonstrable
  • experience in providing admin support at a senior level

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Helmsley Medical Centre

Address

Carlton Road

Helmsley

York

YO62 5HD


Employer's website

https://www.helmsleymedicalcentre.co.uk/ (Opens in a new tab)

Employer details

Employer name

Helmsley Medical Centre

Address

Carlton Road

Helmsley

York

YO62 5HD


Employer's website

https://www.helmsleymedicalcentre.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

heather white

heatherwhite2@nhs.net

Details

Date posted

30 May 2025

Pay scheme

Other

Salary

£30,000 to £36,000 a year

Contract

Permanent

Working pattern

Full-time

Reference number

A2024-25-0007

Job locations

Carlton Road

Helmsley

York

YO62 5HD


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