Job responsibilities
The post holder will
work as part of a busy and productive team, providing high quality support, to
the Director of HR, HR Adviser by way of ensuring the efficient and effective
implementation of the administrative function.
Task will include
but are not limited to: dealing with HR recruitment, selection and training
issues, supporting the on-boarding process and management of IRIS HR system and
payroll notifications.
The postholder
will have excellent communications skills, being required to deal with
sensitive information and responding to managers and employees who are needing
support or calling with a HR query or problem.
Responsibilities
Assist the HR Team with the recruitment and selection processes by way
of:
-
Production of job advertisements and other content to attract candidates
to work for Affinity Care
-
Support the sifting of applications, arranging interviews, ensuring appropriate documentation is received from new recruits,
including evidence of Right to Work in the UK and references, DBS and Police
Vetting applications and bring any relevant factors to the attention of the HR
Adviser
-
Ensure candidates have the appropriate professional registration and
indemnity insurance, where applicable.
-
Support with drafting offer letters, contracts of employment and all
other new starter information
-
Support the pipeline of candidates from attraction through to successful
completion of probation to ensure that the candidate experience is as good as
it can be
-
Liaise with line manager to arrange inductions for new staff
-
Liaise with candidates throughout the hiring process and beyond to
ensure that they are engaged and excited about working with Affinity Care
Support the HR Team with Disciplinary and
Grievance hearings, Consultation Meetings, taking appropriate notes and
confirming the outcome
Support with processing
leavers when leaver notifications are received, ensuring all relevant
departments are informed and relevant paperwork is completed and forwarded to
payroll
Assist payroll by providing
relevant information e.g. absence, sick days, overtime, changes to hours,
working patterns in an accurate and timely manner
Respond as appropriate to
telephone calls/visits from employees and managers, encouraging employees to
use their Line Managers for HR support
Ensure managers accurately
complete required documentation for various HR processes including flexible
working requests, training, induction and make sure all required supporting
documentation is validated and filed in line with policies and processes
Respond to HR queries on a
range of topics including policies, payroll, maternity, paternity, flexible
working
Ensure the IRIS HR system is kept up to date on an individual and
organisational level, providing timely and accurate reports where required
Co-ordinate reference requests and provision of contractual information
for staff for reference requirements, including writing letters for visas.
Promote the company's reputation and attractiveness as a good employment
opportunity
Support with the administration of the Mandatory Training programme for
all staff
Support the Director of Education & Development with the ongoing
provision of Protected Learning Time (PLT)
Support the issuing of staff communications via our various methods
Working collaboratively with
the HR Team propose and suggest new ideas to improve the service based on
feedback from Partners, managers and employees
Work on projects as assigned
by line manager, including but not limited to staff surveys, risk assessments
Champion the visions and values of our business in particular in respect
to Diversity and Inclusivity
Ensure that you adhere to Affinity Care policies and procedures
Undertake mandatory training in line with Affinity Care policy, personal
development and appraisals
Be responsible for personal continuous professional development and
knowledge of relevant policies, procedures.
Attend meetings, Affinity Cares monthly protected learning events,
workshops and courses as appropriate.
Responsibility for Information Processes
Understand and follow the requirements of the General
Data Protection Regulations (GDPR) and to refer on any queries as appropriate.
Adhere to the Affinity Cares policies for data
protection, maintaining confidentiality of information at all times
Record information and activities undertaken in an
accurate and timely fashion using manual or computer systems as appropriate
Take the necessary precautions when transmitting
information
Follow organisational policy regarding the use of email
and computer tasks as the main internal method of non-verbal communication and
the use of the intranet and the internet as the main source of internal and
external information
Equality, Diversity and Inclusivity
Act in ways that recognise the importance of peoples rights,
interpreting them in a way that is consistent with Affinity Cares values and procedures.
Respect the privacy, dignity and beliefs of employees and stakeholders.
They must be treated equally, irrespective of gender, ethnic origin, age,
disability, sexual orientation, religion, etc.
Safeguarding
Affinity Care is committed
to safeguarding and promoting the welfare of children, young people and
vulnerable adults and expects all staff and volunteers to share this
commitment. Staff should ensure that they are aware of the organisations
policy and procedures for safeguarding and discharge their responsibilities for
safeguarding effectively. It is individual staff members responsibility to
maintain competences with regards to levels of safeguarding training
commensurate with individual roles. Staff should report any safeguarding
concerns to appropriate agencies in line with the safeguarding policy.
Health, safety and security
Wear at all times the appropriate Personal Protection Equipment and
clothing at all times in accordance with the Infection Prevention and Control
Standard Operating Procedure.
Apply appropriate infection-control measures and maintain work areas
that they are clean, safe and free from hazards reporting of any potential
risks identified including:
-
Following of hand washing protocols
-
Universal hygiene procedures
-
Cleaning of work surfaces
-
Assist colleagues in adopting sound infection control measures
Use the personal security systems within the workplace according to
Practice guidelines.
Assess risk within the areas of responsibility, ensuring adequate
measures are in place to protect staff and patients.
Follow Health and Safety Policies and guidelines, including fire
procedures and those pertaining to clinical areas of risk. Use safe working
procedures and report incidents using the incident reporting system.
Monitor work areas and practices to ensure they are safe and free from
hazards and conform to health, safety and security legislation, policies,
procedures and guidelines.
Other
You will be required to work at other premises
owned or associated to the practice.
This will be subject to reasonable request in terms of travel compared your
routine site of work. You may also be asked from time to time to be flexible in
your working hours as per the needs of the practice.
You will be
required to:
Wear a uniform and/or scrubs.
Give good and regular attendance.
Maintain a tidy and organised work area
Any other duty as requested commensurate with the role, including
covering for absent colleagues.
This job description is subject to periodic review and
amendment in consultation with the post-holder in the light of changing
circumstances.
REHABILITATION OF OFFENDERS
ACT 1994
Because of the nature of the work, this post is exempt
from the provisions of Section 4(2) of the Rehabilitation of Offenders Act 1994
(Exceptions) Order 1995. Applicants for
posts are not entitled to withhold information about convictions which for
other purposes are spent under the provisions of the Act and in the event of
employment any failure to disclose such convictions could result in
disciplinary action or dismissal by the Trust.
Any information given will be completely confidential and will be
considered only in relation to an applicant of a position to which the order
applies.
