Payroll Officer

Affinity Care

The closing date is 18 July 2022

Job summary

We are looking for an experienced payroll officer to join our team. As payroll officer you will be responsible for calculating employees’ salaries, ensuring compliance with statutory pay requirements, updating our internal payroll database, and processing payroll efficiently and in a timely manner.

To be successful in this role you must have knowledge of payroll and accounting procedures, have a flair for numbers and be able to handle sensitive information, maintaining confidentiality at all times.

Main duties of the job

· Process payroll, using the IRIS GP Payroll system, ensuring that each stage of the payroll process is actioned properly, in a timely manager

· Manual calculation of salaries plus equated changes where necessary, including back pay, over/under payments, leavers, annual leave, and other ad hoc manual adjustments.

· Application of employee statutory provisions of payroll including, PAYE, National Insurance, Statutory Sick Pay, Statutory Maternity Pay, Statutory Adoption Pay, Student loans, and Attachment of Earnings Orders etc.

· On completion of payroll, publish payslips for all employees, via IRIS Open payslips

· Process various statutory forms for example: P45’s, P46, MATB1, Student Loans, P60, and P11d’s etc.

· Process the required forms for both NHS Pensions and NEST, and comply with the requirements for Auto Enrolment.

· Carry out Year End processing requirements for statutory and other returns/payments and production of P60’s

· Support the Accountants with provision of monthly and year end data and documentation in a timely manner

About us

We are Affinity Care Primary Care Network covering a population of over 64,000 patients over 6 GP practices and 8 sites, all in the Bradford area. Our ethos is to provide patient focused care based on the model of GP-led family orientated general practice tailored to local population needs. Our practices are highly accredited training practices, level 3 research ready sites within an embedded ethos of our learning organisation.

We are a friendly enthusiastic and hard working team with opportunities for career progression and will provide support and development for anyone demonstrating capability, enthusiasm, commitment and strong work ethic.

Benefits include:

  • 5 weeks annual leave (pro rata for part time hours), increasing to 6 weeks subject to service
  • Birthday Holiday
  • Well-being day
  • NHS pension

Job description

Job responsibilities

· Process payroll, using the IRIS GP Payroll system, ensuring that each stage of the payroll process is actioned properly, in a timely manager

· Liaise with HR, collating monthly data e.g. over time and sickness and calculate payroll accordingly

· Liaise proactively with HR as required to ensure that all contractual changes e.g. changes to hours/pay/working pattern are administered effectively and in line with payroll deadlines

· Manual calculation of salaries plus equated changes where necessary, including back pay, over/under payments, leavers, annual leave, and other ad hoc manual adjustments.

· Application of employee statutory provisions of payroll including, PAYE, National Insurance, Statutory Sick Pay, Statutory Maternity Pay, Statutory Adoption Pay, Student loans, and Attachment of Earnings Orders etc.

· To liaise with and give appropriate information and advice to Line Manager, HR and Employee’s and when required; via email/telephone or visit.

· Liaise with the Finance Officer to ensure that correct information and payments are made to all stakeholders, internal and external including HMRC and NHS Pensions

· Provide the Finance Officer with the necessary documentation for HMRC, NHS Pensions GP1, NEST calculations and Real Time Information (RTI) documents

· On completion of payroll, publish payslips for all employees, via IRIS Open payslips

· Update both the payroll system and NHS Pension Scheme with new starters and leavers data

· Process various statutory forms for example: P45’s, P46, MATB1, Student Loans, P60, and P11d’s etc.

· Process the required forms for both NHS Pensions and NEST, and comply with the requirements for Auto Enrolment.

· Carry out Year End processing requirements for statutory and other returns/payments and production of P60’s

· Support the Accountants with provision of monthly and year end data and documentation in a timely manner

· Respond to enquiries from colleagues and third parties on payroll related issues, including correspondence with 3rd parties such as HMRC, NHS Pension and other 3rd Party Pension Providers.

· Issue various payroll reports from the database as and when required for the effective operation of our monthly payroll service.

· Conduct regular checks to ensure the integrity of the payroll database, updating data as necessary including legislative changes, and ensuring that the payroll database is working properly and ensuring the data is backed up on a monthly basis.

· Maintain up to date payroll knowledge and comprehensive guidance notes on using the payroll database.

· Perform a wide variety of assignments, which are sometimes confidential in nature; operating a computer to enter data; draft, edit revise and print, reports and other materials and supporting and assisting colleagues where required.

· To assist with the general payroll/administration work within the team.

· To assist in the compilation of such reports and records, and assessment of data as may be required by the organisation.

· To assist in the compilation, maintenance, analysis, and reports for payroll records.

· To assist in the compilation, maintenance and analysis of employee payroll and personnel records.

· To use computerised systems e.g., Word, Excel, Outlook, and databases, to input and manage data and produce required documentation.

· To input and validate data onto the Company computerised systems as required.

· To undertake work for the HR team as and when required.

· To undertake work for the Chief Operating Officer as and when required.

· To comply with all data protection requirements with regards to the access and dissemination of personal data.

· To attend meetings.

· Day to day general clerical duties as required.

· Such other duties as may be determined from time to time within the general scoop of the post.

Responsibility for Information Processes

· Understand and follow the requirements of the General Data Protection Regulations (GDPR) and to refer on any queries as appropriate.

· Adhere to the Affinity Care’s policies for data protection, maintaining confidentiality of information at all times

· Ensure the management of personal files, both electronic and paper, are accurate, with information being updated in a timely manner and available for audit purposes

· Take the necessary precautions when transmitting information

· Follow organisational policy regarding the use of email and computer tasks as the main internal method of non-verbal communication and the use of the intranet and the internet as the main source of internal and external information

· This role commands the strictest level of confidentiality and discretion and as such, the post holder will be held accountable for any irregularities.

Equality, Diversity and Inclusivity

· Act in ways that recognise the importance of people’s rights, interpreting them in a way that is consistent with Affinity Care’s values and procedures.

· Respect the privacy, dignity and beliefs of employees and stakeholders. They must be treated equally, irrespective of gender, ethnic origin, age, disability, sexual orientation, religion, etc.

Safeguarding

Affinity Care is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Staff should ensure that they are aware of the organisation’s policy and procedures for safeguarding and discharge their responsibilities for safeguarding effectively. It is individual staff member’s responsibility to maintain competences with regards to levels of safeguarding training commensurate with individual roles. Staff should report any safeguarding concerns to appropriate agencies in line with the safeguarding policy.

Health, safety and security

· Wear at all times the appropriate Personal Protection Equipment and clothing at all times in accordance with the Infection Prevention and Control Standard Operating Procedure.

· Apply appropriate infection-control measures and maintain work areas that they are clean, safe and free from hazards reporting of any potential risks identified including:

- Following of hand washing protocols

- Universal hygiene procedures

- Cleaning of work surfaces

- Assist colleagues in adopting sound infection control measures

· Use the personal security systems within the workplace according to Practice guidelines.

· Assess risk within the areas of responsibility, ensuring adequate measures are in place to protect staff and patients.

· Follow Health and Safety Policies and guidelines, including fire procedures and those pertaining to clinical areas of risk. Use safe working procedures and report incidents using the incident reporting system.

· Monitor work areas and practices to ensure they are safe and free from hazards and conform to health, safety and security legislation, policies, procedures and guidelines.

Other

You will be required to work at other premises owned or associated to the practice. This will be subject to reasonable request in terms of travel compared your routine site of work. You may also be asked from time to time to be flexible in your working hours as per the needs of the practice.

You will be required to:

Give good and regular attendance.

Maintain a tidy and organised work area

Any other duty as requested commensurate with the role, including covering for absent colleagues.

Person Specification

Experience

Essential

  • Experience of working as a payroll officer.
  • Proficient in use of payroll software.
  • Computer literate in Microsoft Office, Word and Excel.
  • Experience of HMRC requirements with regards to Tax, National Insurance and Statutory deductions and payments.
  • Experience of Auto Enrolment pension schemes and administration.
  • Knowledge of statutory requirements in respect of pay and pay variations.
  • Ability to be accurate with data input and analysis, especially when working to tight deadlines.

Desirable

  • Familiarity of accounting procedures.
  • Knowledge of NHS pensions.
  • Experience of management and operation of the payroll function.

Qualifications

Essential

  • GCSE (or equivalent) in English and Mathematics essential grade C or above

Desirable

  • AAT qualified or CIPP qualification or equivalent, business, payroll or bookkeeping qualification

Skills / Qualities / Attributes

Essential

  • Ability to meet deadlines.
  • Good interpersonal skills.
  • Be able to work and be supportive within a small team.
  • Good time management skills.
  • Ability to work on own initiative and plan and prioritise workload.

Other

Essential

  • Strict adherence to confidentiality.

Desirable

  • Experience of using IRIS payroll.
  • Experience in managing NHS pensions.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Affinity Care

Address

Westcliffe Medical Practice

Westcliffe Rd

Shipley

West Yorkshire

BD18 3EE


Employer's website

https://shipleymedicalpractice.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Date posted

21 June 2022

Pay scheme

Other

Salary

Negotiable £21,700 - £22,500 pro rata - dependent on experience

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

A1863-22-2983

Job locations

Westcliffe Medical Practice

Westcliffe Rd

Shipley

West Yorkshire

BD18 3EE


Shipley Health Centre

Alexandra Road

Shipley

West Yorkshire

BD183EG


Supporting documents

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Saturday: 9am to 3pm

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