Job responsibilities
·
Process payroll, using the IRIS GP
Payroll system, ensuring that each stage of the payroll process is actioned
properly, in a timely manager
·
Liaise with HR, collating monthly data
e.g. over time and sickness and calculate payroll accordingly
·
Liaise proactively with HR as required
to ensure that all contractual changes e.g. changes to hours/pay/working
pattern are administered effectively and in line with payroll deadlines
·
Manual calculation of salaries plus
equated changes where necessary, including back pay, over/under payments, leavers,
annual leave, and other ad hoc manual adjustments.
·
Application of employee statutory provisions
of payroll including, PAYE, National Insurance, Statutory Sick Pay, Statutory
Maternity Pay, Statutory Adoption Pay, Student loans, and Attachment of Earnings
Orders etc.
·
To liaise with and give appropriate
information and advice to Line Manager, HR and Employee’s and when required;
via email/telephone or visit.
·
Liaise with the Finance Officer to
ensure that correct information and payments are made to all stakeholders,
internal and external including HMRC and NHS Pensions
·
Provide the Finance Officer with the necessary
documentation for HMRC, NHS Pensions GP1, NEST calculations and Real Time
Information (RTI) documents
·
On completion of payroll, publish
payslips for all employees, via IRIS Open payslips
·
Update both the payroll system and NHS
Pension Scheme with new starters and leavers data
·
Process various statutory forms for example:
P45’s, P46, MATB1, Student Loans, P60, and P11d’s etc.
·
Process the required forms for both NHS
Pensions and NEST, and comply with the requirements for Auto Enrolment.
·
Carry out Year End processing requirements
for statutory and other returns/payments and production of P60’s
·
Support the Accountants with provision
of monthly and year end data and documentation in a timely manner
·
Respond to enquiries from colleagues
and third parties on payroll related issues, including correspondence with 3rd
parties such as HMRC, NHS Pension and other 3rd Party Pension
Providers.
·
Issue various payroll reports from the
database as and when required for the effective operation of our monthly
payroll service.
·
Conduct regular checks to ensure the integrity
of the payroll database, updating data as necessary including legislative
changes, and ensuring that the payroll database is working properly and
ensuring the data is backed up on a monthly basis.
·
Maintain up to date payroll knowledge
and comprehensive guidance notes on using the payroll database.
·
Perform a wide variety of assignments,
which are sometimes confidential in nature; operating a computer to enter data;
draft, edit revise and print, reports and other materials and supporting and
assisting colleagues where required.
·
To assist with the general payroll/administration
work within the team.
·
To assist in the compilation of such
reports and records, and assessment of data as may be required by the organisation.
·
To assist in the compilation, maintenance,
analysis, and reports for payroll records.
·
To assist in the compilation,
maintenance and analysis of employee payroll and personnel records.
·
To use computerised systems e.g., Word,
Excel, Outlook, and databases, to input and manage data and produce required documentation.
·
To input and validate data onto the
Company computerised systems as required.
·
To undertake work for the HR team as
and when required.
·
To undertake work for the Chief
Operating Officer as and when required.
·
To comply with all data protection
requirements with regards to the access and dissemination of personal data.
·
To attend meetings.
·
Day to day general clerical duties as
required.
·
Such other duties as may be determined
from time to time within the general scoop of the post.
Responsibility for Information Processes
·
Understand and follow the
requirements of the General Data Protection Regulations (GDPR) and to refer on
any queries as appropriate.
·
Adhere to the Affinity Care’s
policies for data protection, maintaining confidentiality of information at all
times
·
Ensure the management of personal
files, both electronic and paper, are accurate, with information being updated
in a timely manner and available for audit purposes
·
Take the necessary precautions
when transmitting information
·
Follow organisational policy
regarding the use of email and computer tasks as the main internal method of
non-verbal communication and the use of the intranet and the internet as the
main source of internal and external information
·
This role commands the strictest level of
confidentiality and discretion and as such, the post holder will be held accountable
for any irregularities.
Equality, Diversity
and Inclusivity
·
Act
in ways that recognise the importance of people’s rights, interpreting them in
a way that is consistent with Affinity Care’s values and procedures.
·
Respect
the privacy, dignity and beliefs of employees and stakeholders. They must be
treated equally, irrespective of gender, ethnic origin, age, disability, sexual
orientation, religion, etc.
Safeguarding
Affinity
Care is committed to safeguarding and promoting the welfare of children, young
people and vulnerable adults and expects all staff and volunteers to share this
commitment. Staff should ensure that they are aware of the organisation’s
policy and procedures for safeguarding and discharge their responsibilities for
safeguarding effectively. It is individual staff member’s responsibility to
maintain competences with regards to levels of safeguarding training
commensurate with individual roles. Staff should report any safeguarding
concerns to appropriate agencies in line with the safeguarding policy.
Health, safety
and security
·
Wear
at all times the appropriate Personal Protection Equipment and clothing at all
times in accordance with the Infection Prevention and Control Standard
Operating Procedure.
·
Apply
appropriate infection-control measures and maintain work areas that they are
clean, safe and free from hazards reporting of any potential risks identified
including:
-
Following
of hand washing protocols
-
Universal
hygiene procedures
-
Cleaning
of work surfaces
-
Assist
colleagues in adopting sound infection control measures
·
Use
the personal security systems within the workplace according to Practice
guidelines.
·
Assess
risk within the areas of responsibility, ensuring adequate measures are in
place to protect staff and patients.
·
Follow
Health and Safety Policies and guidelines, including fire procedures and those
pertaining to clinical areas of risk. Use safe working procedures and report
incidents using the incident reporting system.
·
Monitor
work areas and practices to ensure they are safe and free from hazards and
conform to health, safety and security legislation, policies, procedures and
guidelines.
Other
You
will be required to work at other premises owned or associated to the
practice. This will be subject to
reasonable request in terms of travel compared your routine site of work. You
may also be asked from time to time to be flexible in your working hours as per
the needs of the practice.
You will be
required to:
Give good
and regular attendance.
Maintain a tidy
and organised work area
Any other duty
as requested commensurate with the role, including covering for absent
colleagues.
