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Care Coordinator for Correspondence

Coastal Medical Partnership

Information:

This job is now closed

Job summary

The Coastal Medical Partnership Care Coordinator for Correspondence (CCC) position is an evolving role which encompasses providing efficient and comprehensive administrative coordination of all the incoming correspondence to CMP. This includes directing communications to the appropriate person in the organisation, as well as actioning some post. Of paramount importance is ensuring appropriateness and accuracy of information. The post holder will be expected to act as a central point for information and communication for the multi-disciplines within the practice.

The PCN Clinical Director oversees the role of the Care Co-ordinator and ensures they meet the criteria set out by NHSE/I in the PCN DES.

Main duties of the job

Key Responsibilities

To provide a full, comprehensive and efficient administrative coordination service to the clinical staff in accordance with practice policies and procedures to support all aspects of patient care. To act as a point of contact for patients and act as a focal point of confidential liaison between patients, doctors and the wider MDT.

To provide this level of administration you will need strong IT skills, the ability to work on your own initiative and to tight deadlines, be a proactive thinker and anticipate problems. You will be able to prioritise your own workload and assist the team with their workload.

About us

Coastal Medical Partnership is an innovative and forward-thinking Partnership which also represents a single Primary Care Network. We are in the unusual position of being able to work seamlessly across the network, with no inter Partnership/Practice boundaries. We aspire to provide great quality care to our patients, and also to look after each other at work, to ensure safe and sustainable Primary Care.

Date posted

17 February 2023

Pay scheme

Other

Salary

£10 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

A1850-23-3452

Job locations

The Arnewood Practice

Avenue Road

New Milton

Hampshire

BH25 5JP


Job description

Job responsibilities

Key Responsibilities:

To support clinicians and patients with the provision of support through communications received.

To coordinate the communication of healthcare professionals and non-clinical staff involved in the care of patients.

Ensure familiarity and adherence to all practice policies and protocols and ensure you have a practical awareness of what is required, including but not limited to data protection, confidentiality, and all other aspects of information governance.

Ensure the timely management of all communications received and ensuring it is passed to the correct individual best placed to address the patients needs.

Ensure the proper management of patient records, ensuring all correspondence, reports, results etc are filed appropriately and in the correct patient record and summarising and coding is completed as appropriate.

Have a good working knowledge of all practice specific IT systems and general IT systems (Word, Excel etc)

Monitor effectiveness of the system and ensure that action is taken to resolve any problems or effect variations as required.

Liaise with other agencies to ensure timely and appropriate engagement as required.

Detailed job responsibilities:

Generic email account

Monitoring and action daily, replying or forwarding as appropriate, for the best outcome for the patient.

E-consult

Monitoring and actioning, forwarding to the appropriate service, for the best outcome for the patient.

Incoming Paper post

Opening and scanning all post received (into batches for clinician review)

Job description

Job responsibilities

Key Responsibilities:

To support clinicians and patients with the provision of support through communications received.

To coordinate the communication of healthcare professionals and non-clinical staff involved in the care of patients.

Ensure familiarity and adherence to all practice policies and protocols and ensure you have a practical awareness of what is required, including but not limited to data protection, confidentiality, and all other aspects of information governance.

Ensure the timely management of all communications received and ensuring it is passed to the correct individual best placed to address the patients needs.

Ensure the proper management of patient records, ensuring all correspondence, reports, results etc are filed appropriately and in the correct patient record and summarising and coding is completed as appropriate.

Have a good working knowledge of all practice specific IT systems and general IT systems (Word, Excel etc)

Monitor effectiveness of the system and ensure that action is taken to resolve any problems or effect variations as required.

Liaise with other agencies to ensure timely and appropriate engagement as required.

Detailed job responsibilities:

Generic email account

Monitoring and action daily, replying or forwarding as appropriate, for the best outcome for the patient.

E-consult

Monitoring and actioning, forwarding to the appropriate service, for the best outcome for the patient.

Incoming Paper post

Opening and scanning all post received (into batches for clinician review)

Person Specification

Qualifications

Essential

  • Good standard of general education.
  • GCSE Mathematics.
  • GCSE English.

Desirable

  • NVQ in Customer Service

Experience

Essential

  • Practical experience of working with others
  • Experience of using own initiative
  • Experience of customer service

Desirable

  • Experience of working within the NHS or healthcare environment
  • Practical experience of computerised recording systems

Skills

Essential

  • Excellent communication skills (Written and oral)
  • IT skills
  • Time management and the ability to work to deadlines
  • Problem solving skills
  • Interpersonal skills

Desirable

  • Negotiation and conflict management

Behaviours

Essential

  • Performing under pressure
  • Adaptability
  • Team working
  • Self-motivated
  • Flexibility
  • Confidentiality

Desirable

  • Planning and organisation

Knowledge

Desirable

  • An understanding of a General Practice environment
  • A basic understanding of medical terminology
Person Specification

Qualifications

Essential

  • Good standard of general education.
  • GCSE Mathematics.
  • GCSE English.

Desirable

  • NVQ in Customer Service

Experience

Essential

  • Practical experience of working with others
  • Experience of using own initiative
  • Experience of customer service

Desirable

  • Experience of working within the NHS or healthcare environment
  • Practical experience of computerised recording systems

Skills

Essential

  • Excellent communication skills (Written and oral)
  • IT skills
  • Time management and the ability to work to deadlines
  • Problem solving skills
  • Interpersonal skills

Desirable

  • Negotiation and conflict management

Behaviours

Essential

  • Performing under pressure
  • Adaptability
  • Team working
  • Self-motivated
  • Flexibility
  • Confidentiality

Desirable

  • Planning and organisation

Knowledge

Desirable

  • An understanding of a General Practice environment
  • A basic understanding of medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Coastal Medical Partnership

Address

The Arnewood Practice

Avenue Road

New Milton

Hampshire

BH25 5JP


Employer's website

https://www.arnewoodpractice.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Coastal Medical Partnership

Address

The Arnewood Practice

Avenue Road

New Milton

Hampshire

BH25 5JP


Employer's website

https://www.arnewoodpractice.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

PCN Operations Manager

Kirstie Radbourne

kirstie.radbourne@nhs.net

Date posted

17 February 2023

Pay scheme

Other

Salary

£10 an hour

Contract

Permanent

Working pattern

Part-time

Reference number

A1850-23-3452

Job locations

The Arnewood Practice

Avenue Road

New Milton

Hampshire

BH25 5JP


Supporting documents

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