Job summary
Part time role 18 hours per week.
To provide practical
and administrative support for community engagement events, ensuring smooth
delivery by managing logistics, bookings, and stakeholder coordination
Main duties of the job
Support the Community Engagement & Events
Planner including but not limited to -
Book
venues and arrange facilities for events.
Coordinate
event logistics including equipment, refreshments, and signage.
Liaise
with stakeholders and community partners to secure stalls and participation.
Track
and manage event budgets within approved limits.
Support
the Community Engagement & Event Planner in preparing event materials and
merchandise.
Assist
with event promotion through social media and local networks.
Ensure
all practical arrangements are completed on time for successful event delivery.
Other job locations:
Bentley Road Liverpool L8 0SY
Peach Street Liverpool L69 7ZL
26 Argyle Street Liverpool L1 5DL
155 Edge Lane Edge Hill Liverpool L7 2PF
2 Vauxhall Road Liverpool L3 2BG
About us
Brownlow is proud to be an exceptional employer, offering strong support for staff wellbeing through a dedicated wellbeing team and a wide range of benefits and incentives. These include protected study leave with a financial allowance and a comprehensive six-month mentorship and induction programme.
We are committed to equality, diversity, and inclusion, and aim for our workforce to reflect the diverse community we serve. We actively encourage applications from individuals who identify as having protected characteristics, particularly those with linguistic diversity, members of the LGBTQ+ community, people from Black, minority ethnic or minority faith backgrounds, and those who are disabled and/or neurodiverse. We recognise that structural and systemic barriers may discourage some groups from applying, and we welcome feedback on any such barriers so we can work to address them.
Extended access sessions will form part of your contracted hours. If you are successful at interview and are registered with any Brownlow practice, you will be required to change practices as a condition of employment.
Job description
Job responsibilities
The Community Engagement Admin Assistant provides essential practical and administrative support to ensure the smooth planning and delivery of community engagement events. Working closely with the Community Engagement & Events Planner, the postholder helps coordinate logistics, manage bookings, liaise with stakeholders, and maintain accurate project documentation. This role is vital in ensuring that events run efficiently, meet organisational standards, and successfully engage local communities.
The postholder will take responsibility for booking venues and arranging all required facilities, ensuring each location is suitable, accessible, and confirmed well in advance. They will support the coordination of event logistics, including equipment setup, refreshments, signage, and any additional resources needed for effective event delivery.
A key aspect of the role involves liaising with stakeholders, community partners, and local organisations to secure stalls, confirm attendance, and maintain positive working relationships. The Admin Assistant will also help track and manage event budgets, ensuring all spending remains within approved limits and is accurately recorded.
The role includes supporting the Community Engagement & Events Planner in preparing event materials, merchandise, and documentation, ensuring everything is ready ahead of schedule. The postholder will also assist with event promotion, working with social media leads and local networks to raise awareness and encourage community participation.
Throughout the planning cycle, the Admin Assistant ensures that all practical arrangements are completed on time, project plans are updated, and communication between partners, staff, and stakeholders remains clear and wellcoordinated. Their contribution helps ensure each event is delivered professionally, efficiently, and in alignment with organisational goals.
Job description
Job responsibilities
The Community Engagement Admin Assistant provides essential practical and administrative support to ensure the smooth planning and delivery of community engagement events. Working closely with the Community Engagement & Events Planner, the postholder helps coordinate logistics, manage bookings, liaise with stakeholders, and maintain accurate project documentation. This role is vital in ensuring that events run efficiently, meet organisational standards, and successfully engage local communities.
The postholder will take responsibility for booking venues and arranging all required facilities, ensuring each location is suitable, accessible, and confirmed well in advance. They will support the coordination of event logistics, including equipment setup, refreshments, signage, and any additional resources needed for effective event delivery.
A key aspect of the role involves liaising with stakeholders, community partners, and local organisations to secure stalls, confirm attendance, and maintain positive working relationships. The Admin Assistant will also help track and manage event budgets, ensuring all spending remains within approved limits and is accurately recorded.
The role includes supporting the Community Engagement & Events Planner in preparing event materials, merchandise, and documentation, ensuring everything is ready ahead of schedule. The postholder will also assist with event promotion, working with social media leads and local networks to raise awareness and encourage community participation.
Throughout the planning cycle, the Admin Assistant ensures that all practical arrangements are completed on time, project plans are updated, and communication between partners, staff, and stakeholders remains clear and wellcoordinated. Their contribution helps ensure each event is delivered professionally, efficiently, and in alignment with organisational goals.
Person Specification
Personal Qualities
Essential
- Ability to build relationships with diverse stakeholders
Other Requirements
Desirable
- Lives within or has strong knowledge of the local community
Experience
Essential
- Experience in administrative or event support roles.
Desirable
- Experience in NHS or healthcare setting.
- Knowledge of local community organisations
- Experience in coordinating events and liaising with external partners.
Skills
Essential
- Ability to work under pressure with the ability to manage multiple tasks and deadlines
- Strong organisational and communication skills
- Ability to work collaboratively with diverse stakeholders
Qualifications
Essential
- GCSEs (or equivalent) in English and Maths.
- Proficient in Microsoft Office and basic budgeting.
Person Specification
Personal Qualities
Essential
- Ability to build relationships with diverse stakeholders
Other Requirements
Desirable
- Lives within or has strong knowledge of the local community
Experience
Essential
- Experience in administrative or event support roles.
Desirable
- Experience in NHS or healthcare setting.
- Knowledge of local community organisations
- Experience in coordinating events and liaising with external partners.
Skills
Essential
- Ability to work under pressure with the ability to manage multiple tasks and deadlines
- Strong organisational and communication skills
- Ability to work collaboratively with diverse stakeholders
Qualifications
Essential
- GCSEs (or equivalent) in English and Maths.
- Proficient in Microsoft Office and basic budgeting.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
