Job summary
To follow the
Coding Pathway to ensure the correct summarising and coding of patient
information. Direct clinical letters to the correct department within Brownlow
Health. Clear tasks, workflow, GP2GP amendments and work in accordance with the
team to complete work across all Brownlow Health sites.
All these duties will be completed whilst hitting
QOF targets and maintaining strict confidentiality.
Main duties of the job
Scanning Opening all post that comes into the
practice. Prioritising post that urgently needs to be seen by a clinician.
Using patient identifiers to put letters onto correct patients electronic
medical record. Assigning the letter in the form of a task to the correct
clinician/team member to be actioned.
Summarising care records The process of
transferring medical information from a patients paper record to an electronic
record, coding all important information (immunisations, procedures, diagnosis)
Workflow The process of
sorting/filing/organising patients medical records who have registered or left
the practice. Dealing with any amendments to patients medical records.
Coding Extracting all clinical information
from documents that arrive in the practice in an accurate and timely manner.
Electronically coding all important information such as immunisations,
procedures, diagnosis. Ensuring that the clinical document gets seen by the
correct clinician
Provide support and training to new starters and
colleagues.
All above done whilst maintaining strict confidentiality.
About us
Brownlow
prides itself in being an exceptional employer. We have a dedicated staff
wellbeing team and offer numerous staff benefits and incentives including protected
study leave with financial allowance. You will receive a 6-month
mentorship/induction package and following this will have the option for some
home working should you wish to if appropriate for your role.
Brownlow is
an organisation that is committed to equality and diversity, and we strive for
our workforce to be representative and inclusive of the complex and diverse
community which we are proud to serve. With this commitment in mind, we
actively encourage individuals who self-identify as having protected
characteristics to apply for this role. We are particularly keen to encourage
applications from: individuals with linguistic diversity, members of the LGBTQ+
community; members of black, minority ethnic, and minority faith groups; and
from those who are disabled and / or neurodiverse. We are mindful that we may
not always be aware of structural and systemic factors, which might discourage
or prevent certain minority groups and marginalised populations from applying
to join our team. If you are aware that any such barriers do exist, please let
us know so that we can work to overcome and dismantle these.
Although not
required by law we strongly recommend that all staff have received all Covid
vaccinations.
Extended access will form part of your contracted hours.
Job description
Job responsibilities
Responsible for ensuring patient
medical records are kept current, in chronological order, in good repair and
continually archiving the older records, monitoring their safe storage.
Summarise patient clinical records and
enter the summary onto the electronic patient record; in a timely manner
according to current guidance and following the summarizing protocol.
Support transfer of records and data
to partner health care providers.
Ensuring full knowledge of the Read
Codes system.
Inputting data using the Read Codes
system.
Auditing data collection to ensure
Practice standards are met.
Monitoring the progress of notes for summonsing
Use clinical knowledge to escalate any
anomalies in patient notes
Ensure information within the patient file,
which is not required to be kept, is disposed of appropriately.
Sorting patient records and letters in
preparation of summarizing when required
Ensure all new medical records are
sorted, ideally within 8 weeks of the notes being received at the practice, or
as soon as possible thereafter. Archiving as required
Respond to all queries and requests
for assistance from staff and ensure that any records that are identified are summarized
in a timely manner
Job description
Job responsibilities
Responsible for ensuring patient
medical records are kept current, in chronological order, in good repair and
continually archiving the older records, monitoring their safe storage.
Summarise patient clinical records and
enter the summary onto the electronic patient record; in a timely manner
according to current guidance and following the summarizing protocol.
Support transfer of records and data
to partner health care providers.
Ensuring full knowledge of the Read
Codes system.
Inputting data using the Read Codes
system.
Auditing data collection to ensure
Practice standards are met.
Monitoring the progress of notes for summonsing
Use clinical knowledge to escalate any
anomalies in patient notes
Ensure information within the patient file,
which is not required to be kept, is disposed of appropriately.
Sorting patient records and letters in
preparation of summarizing when required
Ensure all new medical records are
sorted, ideally within 8 weeks of the notes being received at the practice, or
as soon as possible thereafter. Archiving as required
Respond to all queries and requests
for assistance from staff and ensure that any records that are identified are summarized
in a timely manner
Person Specification
Experience
Essential
- Coding & Summarising experience
- Clear understanding of Emis & Workflow
- A sound general education to GCSE level or equivalent, or equivalent working experience.
- A good standard of grammar and spelling in the English language.
- The ability to produce accurate and thorough work, including alphabetical filing.
- Experience of using computers, with good keyboard skills.
- Excellent attention to detail.
Desirable
- Experience of summarising and read coding in the NHS.
- Experience of dealing with the public.
- Experience of working with Emis and workflow
Personal Skills and Abilities
Essential
- A friendly and approachable manner, with good people skills, showing understanding, care, and assertiveness when appropriate.
- The ability to communicate clearly and effectively (both verbal and written) with a wide range of individuals.
- Good administrative and organisational skills, with the ability to prioritise work.
- A conscientious approach and commitment to working in an adaptable and flexible manner.
- The ability to work calmly and effectively and deal with multiple demands even when busy.
- The ability to cope with occasional exposure to challenging behaviour, distressing circumstances, or emotional events.
- The ability to deal with personal information sensitively and respect people's right to confidentiality.
- The ability to work positively as a member of a busy team.
- The ability to give good and regular attendance.
- The ability to work on own initiative.
Qualifications
Desirable
- Training or qualifications in customer service, IT, or other related areas.
General
Essential
- A commitment to support the delivery of the best possible service to a diverse inner-city population.
- We require applicants whose native language is not English to demonstrate their competence in the English language. This can be demonstrated by:
- -Providing Certification of English proficiency
- -During interview should you be invited to attend
Person Specification
Experience
Essential
- Coding & Summarising experience
- Clear understanding of Emis & Workflow
- A sound general education to GCSE level or equivalent, or equivalent working experience.
- A good standard of grammar and spelling in the English language.
- The ability to produce accurate and thorough work, including alphabetical filing.
- Experience of using computers, with good keyboard skills.
- Excellent attention to detail.
Desirable
- Experience of summarising and read coding in the NHS.
- Experience of dealing with the public.
- Experience of working with Emis and workflow
Personal Skills and Abilities
Essential
- A friendly and approachable manner, with good people skills, showing understanding, care, and assertiveness when appropriate.
- The ability to communicate clearly and effectively (both verbal and written) with a wide range of individuals.
- Good administrative and organisational skills, with the ability to prioritise work.
- A conscientious approach and commitment to working in an adaptable and flexible manner.
- The ability to work calmly and effectively and deal with multiple demands even when busy.
- The ability to cope with occasional exposure to challenging behaviour, distressing circumstances, or emotional events.
- The ability to deal with personal information sensitively and respect people's right to confidentiality.
- The ability to work positively as a member of a busy team.
- The ability to give good and regular attendance.
- The ability to work on own initiative.
Qualifications
Desirable
- Training or qualifications in customer service, IT, or other related areas.
General
Essential
- A commitment to support the delivery of the best possible service to a diverse inner-city population.
- We require applicants whose native language is not English to demonstrate their competence in the English language. This can be demonstrated by:
- -Providing Certification of English proficiency
- -During interview should you be invited to attend
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
