Scanning Administrator

Job description

Job responsibilities

To provide admin support to the coding team and ensure all admin duties are undertaken effectively. Scan relevant clinical information onto patient electronic records and send to correct group as per scanning pathway ensuring all patient identifiable information is checked before document is scanned. Ensure filing is kept up to date and filed in alphabetical order. 

To scan reports for any insurance reports as required and support the coding team in the summarising process.

 Review all letters and review those to be quarantined. Check quarantined batch against Emis records and action per protocol. 

Nhs.net- Upload any documents or text to the patient’s record (where possible) and forward any queries to the relevant department i.e. GP, insurance, prescribing team, pharmacy via a task. 

To check the Nhs.net twice daily and action appropriately directing to the correct recipient. The number of emails in the net to be recorded in the copy of incoming letters spreadsheet along with the name of the person in the net that day.

 Follow protocols for Nhs.net for safeguarding, coroners letters, suspicious character alerts and continuance of specialised list. Work as part of the coding team to deliver on tasks. 

Work as a team in rotation of Scanning and Nhs.net. To participate in primary healthcare team meetings To provide data, as requested, for practice development plans and report. 

To be aware of practice policies on risk management / incident reporting and health and safety and operate appropriate procedures for minimising risk. To be aware of issues related to own development and be committed to participate in training and education

Scanning:

Ensure letters are scanned as per the pathway

Ensure two forms of patient identifiable information is used when scanning i.e NHS number and date of birth

Management of Medical Records:

Retrieve and re-file records as required, ensuring that strict alphabetical order is adhered to

Ensure correspondence, reports, results etc, are entered / scanned onto the computer database as per protocol and are filed in the correct record

Ensure records are kept neat and tidy and in good repair with all the necessary information recorded correctly on the Lloyd George card if appropriate

Operation of the Computer:

Ensure total familiarity with the database system including the ability to scan documents correctly

Comply with all systems for data security and protection

Person Specification

Experience

Essential

• Recent experience in GP environment and knowledge of procedures within a GP setting
• Experience of scanning
• Experience of working in a team

Skills, Knowledge and abilities

Essential

• Ability to work on own initiative
• Ability to work with colleagues in a large team
• In a non-judgemental manner
• Ability to communicate effectively with colleagues and outside
• Agencies
• In-depth knowledge of the daily running of a busy GP office environment

Special Circumstances

Essential

• Ability to work to deadlines
• Ability to work flexibly
• Commitment to equal opportunities

Qualifications

Desirable

• Recognised Admin Qualification

Employer details

Employer name

Brownlow Group Practice

Address

Brownlow Health @ Pembroke Place

70 Pembroke Place

Liverpool

Merseyside

L69 3GF

Employer's website

https://www.brownlowhealth.co.uk/ (Opens in a new tab)