Brownlow Group Practice
This job is now closed
The successful candidate will be able to provide support to the Finance team and ensure all finance support duties are undertaken effectively.
This is a 12 month temporary full time post, with potential of being made permanent, following a review.
An opportunity has arisen to join the Finance Team at Brownlow Health. We are looking for a hardworking and enthusiastic individual who has strong IT skills and a working knowledge of financial and non-financial computer systems.
Brownlow prides itself in being an exceptional employer. We have a dedicated staff wellbeing team and offer numerous staff benefits and incentives including protected study leave with financial allowance and enhanced annual leave for 100% attendance. You will receive a 6 month mentorship/induction package and following this will have the option for some home working.
Main duties of the job
Some of the duties of this role will include, but are not limited to: data input, data analysis, Sage data entry, maternity and sickness backfill claims, monthly payroll amendments, monthly reconciliation of petty cash, receive and match purchase invoices and delivery notes, follow up unpaid sales invoices, reconcile supplier statements. Collect cash from Brownlow sites.
Brownlow is an organisation that is committed to equality and diversity, and we strive for our workforce to be representative and inclusive of the complex and diverse community which we are proud to serve. With this commitment in mind, we actively encourage individuals who self-identify as having protected characteristics to apply for this role.
We are particularly keen to encourage applications from: individuals with linguistic diversity, members of the LGBTQ+ community; members of black, minority ethnic, and minority faith groups; and from those who are disabled and / or neurodiverse. We are mindful that we may not always be aware of structural and systemic factors, which might discourage or prevent certain minority groups and marginalised populations from applying to join our team. If you are aware that any such barriers do exist, please let us know so that we can work to overcome and dismantle these.
Although not required by law we strongly recommend that all staff have received all Covid vaccinations.
Extended access will form part of your contracted hours. Brownlow Sites:
Pembroke Place L69 3GF
Peach Street Liverpool L69 7ZL
26 Argyle Street Liverpool L1 5DL
155 Edge Lane Edge Hill Liverpool L7 2PF
2 Vauxhall Road Liverpool L3 2BG
Job Title: Finance Assistant
Main Purpose of Post: To provide support to the Finance team and ensuring all finance support duties are undertaken effectively
Responsible to: Finance / HR Deputy Manager
Accountable to: Finance / HR Manager and Practice Partners
AfC: Band 4
Main Duties and Responsibilities of the Post:
Receive and match purchase invoices and delivery notes, reconcile supplier statements.
Complete any maternity and sickness backfill claims
Input purchase invoices into SAGE.
Follow up unpaid sales invoices.
Ensure monthly payroll amendments are received in a timely manner.
Collect cash from Brownlow sites
Maintain the petty cash control spreadsheet, ensure cash is reconciled on a regular basis.
Record Insurance payments received into the bank and share this information with Insurance Team.
Pay cheques into bank.
Transaction processing, match invoices, input onto Sage, produce creditors reports.
Assist in the monthly Payroll process.
Assist in production of management accounts.
Create and maintain excel spreadsheet to analyse data.
Order consumables and monitor stock levels.
Liaise with suppliers.
Any other duty required to support the effective operation of these systems.
Communication and relationships
· Liaise with members of the Practice, other NHS organisations and outside agencies as appropriate to the role.
· Communicate sensitively and effectively with others, using active listening and adapting communication style and method as necessary to meet their needs.
· Participate in meetings as appropriate.
· Understand own role and scope in the practice.
Work as an effective and responsible team member, supporting colleagues in a flexible and approachable manner.
· Ensure that any data entered into the computer is done accurately.
· Understand and follow the requirements of confidentiality (including the Data Protection Act) and the Freedom of Information Act and refer on any queries as appropriate.
· Participate in quality improvement initiatives, including Significant Event Analysis and PAIRS.
· Support the aims and objectives of the Practice and contribute to the on-going development of the Practice as required.
· Follow Practice policies, including Health and Safety, Security and Confidentiality.
Practice development and clinical governance
· To participate in primary healthcare team meetings when required.
· To provide data, as requested, for practice development plans and report.
· To be aware of practice policies on risk management / incident reporting and health and safety and operate appropriate procedures for minimising risk.
· To be aware of issues related to own development and be committed to participate in training and education.
Training, learning and development
· Undergo regular appraisal, supervision, and training as necessary to update skills and knowledge.
· Provide training to other staff in work relevant to this post.
· Participate in the induction of new staff, students, and other attached professionals
Equality and diversity
· Respect the privacy, dignity and beliefs of patients, carers, visitors, and co-workers. They must be treated equally, irrespective of gender, ethnic origin, age, disability, sexual orientation, religion, etc.
· Be aware of procedures regarding protection of children and vulnerable adults, including Practice and NHS policies. Follow the guidance and policies and take action in an appropriate manner.
Management of risk / health, safety, and security
· Follow Health & Safety Policies and guidelines, including fire procedures and those pertaining to clinical areas of risk. Use safe working procedures and report incidents using the incident reporting system.
· Use the personal security systems within the workplace according to Practice guidelines.
· Follow infection control procedures.
· Employees must take reasonable care for the Health and Safety of him/herself and / or others who may be affected by his/her acts or omissions at work.
· No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of Health, Safety or Welfare.
· All information relating to patients and staff gained through your employment and after leaving employment with Brownlow Health is confidential Disclosure to any unauthorized person is a serious disciplinary offence or may result in litigation.
· Give good and regular attendance.
· Maintain a tidy and organised work area.
This job description is not intended to be exhaustive but to indicate the main areas of responsibility. It may be changed after consultation with the post holder.
Personal skills and abilities
Knowledge, training and experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Brownlow Group Practice
For questions about the job, contact:
25 April 2022
£22,549 to £24,882 a year Band 4
Full-time, Home or remote working