Scanning administrator

Brownlow Group Practice

Information:

This job is now closed

Job summary

Scanning administrator at Brownlow health central. We are looking for two temporary full time positions with the likelihood of going permanent, this will be assessed at probation reviews.

Due to recent expansion an opportunity has arisen in our very popular Brownlow Health, Brownlow Central site. Brownlow Health has a high staff retention rate and an excellent supportive working environment. We are looking to recruit a motivated and enthusiastic individual. Recent experience in GP environment and knowledge of procedures within a GP setting is essential as is experience of scanning and of working in a team.

Main duties of the job

To provide admin support to the coding team and ensure all admin duties are undertaken effectively. Scan relevant clinical information onto patient electronic records and send to correct group as per scanning pathway ensuring all patient identifiable information is checked before document is scanned.

Nhs.net. Upload any documents or text to the patients record (where possible) and forward any queries to the relevant department i.e. GP, insurance, prescribing team, pharmacy via a task. Check the Nhs.net twice daily and action appropriately directing to the correct recipient.

To be aware of practice policies on risk management / incident reporting and health and safety and operate appropriate procedures for minimising risk.

Comply with all systems for data security and protection.

Excellent communications skills, organisational skills, flexibility.

About us

Here at Brownlow Health we are committed to supporting our team and developing our services .We have a diverse practice population over 6 sites in the vibrant City of Liverpool and we are very proud to have attained outstanding in our last CQC inspection.

Brownlow is an organisation that is committed to equality and diversity, and we strive for our workforce to be representative and inclusive of the complex and diverse community, which we are proud to serve.

Job description

Job responsibilities

  • Scan relevant clinical information onto patient electronic records and send to correct group as per scanning pathway ensuring all patient identifiable information is checked before document is scanned
  • Ensure filing is kept up to date and filed in alphabetical order
  • To scan reports for any insurance reports as required and support the coding team in the summarising process.
  • Review all letters and review those to be quarantined. Check quarantined batch against Emis records and action per protocol.
  • Nhs.net- Upload any documents or text to the patients record (where possible) and forward any queries to the relevant department i.e. GP, insurance, prescribing team, pharmacy via a task.
  • To check the Nhs.net twice daily and action appropriately directing to the correct recipient.
  • The number of emails in the net to be recorded in the copy of incoming letters spreadsheet along with the name of the person in the net that day.
  • Follow protocols for Nhs.net for safeguarding, coroners letters, suspicious character alerts and continuance of specialised list
  • Work as part of the coding team to deliver on tasks
  • Work as a team in rotation of Scanning and Nhs.net
  • To participate in primary healthcare team meetings
  • To provide data, as requested, for practice development plans and report
  • To be aware of practice policies on risk management / incident reporting and health and safety and operate appropriate procedures for minimising risk
  • To be aware of issues related to own development and be committed to participate in training and education

Ensure letters are scanned as per the pathway.Ensure two forms of patient identifiable information is used when scanning i.e NHS number and date of birth.

Retrieve and re-file records as required, ensuring that strict alphabetical order is adhered to.Ensure correspondence, reports, results etc, are entered / scanned onto the computer database as per protocol and are filed in the correct record.Ensure records are kept neat and tidy and in good repair with all the necessary information recorded correctly on the Lloyd George card if appropriate.Ensure total familiarity with the database system including the ability to scan documents correctly.Comply with all systems for data security and protection.

  • Employees must take reasonable care for the Health and Safety of him/herself and / or others who may be affected by his/her acts or omissions at work
  • No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of Health, Safety or Welfare.
  • All information relating to patients and staff gained through your employment and after leaving employment with Brownlow Health is confidential Disclosure to any unauthorized person is a serious disciplinary offence or may result in litigation

Brownlow is an organisation that is committed to equality and diversity, and we strive for our workforce to be representative and inclusive of the complex and diverse community, which we are proud to serve.

With this commitment in mind, we actively encourage individuals who self-identify as having protected characteristics to apply for this role. We are particularly keen to encourage applications from: women and gender minorities; members of the LGBTQ+ community; members of black, minority ethnic, and minority faith groups; and from those who are disabled and / or neurodiverse.

We are mindful that we may not always be aware of structural and systemic factors, which might discourage or prevent certain minority groups and marginalised populations from applying to join our team. If you are aware that any such barriers do exist, please let us know so that we can work to overcome and dismantle these

Person Specification

Qualifications

Essential

  • Recent experience in GP environment and knowledge of procedures within a GP setting.
  • Experience of scanning.
  • Experience of working in a team.
  • Ability to work on own initiative.
  • Ability to work with colleagues in a large team.
  • In a non-judgemental manner.
  • Ability to communicate effectively with colleagues and outside
  • Agencies.
  • In-depth knowledge of the daily running of a busy GP office environment.
  • Ability to work to deadlines.
  • Ability to work flexibly.
  • Commitment to equal opportunities.

Desirable

  • Recognised Admin Qualification

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Brownlow Group Practice

Address

Brownlow Health @ Pembroke Place

70 Pembroke Place

Liverpool

Merseyside

L69 3GF


Employer's website

https://www.brownlowhealth.co.uk/

For help with your application, contact:

Date posted

02 July 2021

Pay scheme

Other

Salary

£18,005 to £19,337 a year

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

A1812-21-7785

Job locations

Brownlow Health @ Pembroke Place

70 Pembroke Place

Liverpool

Merseyside

L69 3GF


26 Argyle Street

Liverpool

L1 5DL


Brownlow health @ Kensington Park

157 Edge Lane

Liverpool

L7 2PT


Bentley Road

Liverpool

L8 0SY


2 Vauxhall Road

Liverpool

L3 2BG


Brownlow Group Practice

70 Pembroke Place

Liverpool

L69 3GF


Supporting documents

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