Vaccination Site Manager CLPCN

Job description

Job responsibilities

COVID-19 VACCINATION SITE MANAGER CLPCN

Job Title: Covid-19 Vaccination Site Manager

Main Purpose of Post: To lead an on-site team to deliver a safe and effective mass vaccination service to patients

Responsible to: Senior Delivery Manager

Accountable to: CLPCN Non-Clinical and Clinical Directors

Salary: £24,907 - £30,615 pro-rata

Contract Type: Part Time / Temporary 12 Month, flexible working including weekend work

Job Summary

The post-holder will work alongside Clinical Supervisors and Pharmacists to lead the on-site team to deliver a safe and effective mass vaccination service to patients.

Main Duties and Responsibilities of the Post:

Duties and Responsibilities

Ensure workforce is used appropriately on-site, liaise with colleagues to ensure sufficient workforce is available

Manage pop up clinics alongside static vaccination site

Lead team briefing before each clinic and discuss any incidents with on-site staff

Ensure new team members receive appropriate on-site induction

Liaise with building managers, clinical supervisor and pharmacists throughout the day and as and when required to ensure safe and efficient operation

Ensure clinical rooms and equipment is available at the start of each session

Ensure sufficient workforce for the day and proactively manage this prior to the day to achieve that, the post-holder should not be included operational duties unless there is an emergency

Ensure excellent recall of site managers manual, make recommendations for editing / adding additional information and refer to as required

Ensure full compliance with lateral flow testing protocol

Ensure full compliance with NHSE requirements in respect of pinnacle recording, recording waste in liaison with pharmacists

Log incidents, investigate and recommend solutions to avoid recurrence

Complete on-site H&S and risk assessment

Address any patients concerns that may arise, reaching an appropriate solution, and where concerns are clinical, regarding the vaccine and contra-indications, refer to the Clinical Supervisor

Ensure access to translation services are available as required

Manage patient flow throughout the vaccination centre, including ensuring staff and patients are maintaining social distance

Ensure that the latest PPE guidance is followed

Coordinate the infection control and waste disposal, ensuring that all activities are adhered to the highest health & safety standards

Work with the Clinical Supervisor to ensure the correct observation of the patients post-vaccination

Ensure appropriate clinical records of vaccination are maintained, and all paper records are uploaded to Pinnacle before the end of the shift

Supervise on site staff including operational support, vaccinators and stewards

Ensure staff welfare is maintained

Complete and upkeep stock inventory

Work with the pharmacists to manage spare vaccine doses available at the end of the session to ensure spares available are minimized and details of any patient receiving a spare dose are recorded on Accubook to ensure the patient is recalled for the second dose

Team Working

Understand own role and scope within the Network

Work as an effective and responsible team member, supporting colleagues in a flexible and approachable manner

Organisation/Quality

Ensure that any data entered into the computer is done accurately

Understand and follow the requirements of confidentiality, including GDPR and the Freedom of Information Act and refer on any queries as appropriate

Support the aims and objectives of the Network and contribute to the ongoing development of the Network as required

Follow Network policies, including Health & Safety, Security and Confidentiality

Network Development and Clinical Governance

Participate in primary healthcare team meetings when required

Provide data, as requested, to Network development plans and reports

Be aware of Network policies on risk management / incident reporting and health and safety and operate appropriate procedures for minimising risk

Be aware of issues relating to own development and be committed to participate in training and education

Training, learning and development

Undergo regular appraisal, supervision and training as necessary to update skills and knowledge

Provide training to other staff in work relevant to this post

Participate in the induction of new staff, students and other attached professionals

Equality and diversity

• Respect the privacy, dignity and beliefs of patients, carers, visitors and co-workers. They must be treated equally, irrespective of gender, ethnic origin, age, disability, sexual orientation, religion, etc.
• Be aware of procedures regarding protection of children and vulnerable adults, including Network and NHS policies. Follow the guidance and policies and take action in an appropriate manner

Management of risk / health, safety and security

Follow Health & Safety Policies and guidelines, including fire procedures and those pertaining to clinical areas of risk. Use safe working procedures and report incidents using the incident reporting system

Use the personal security systems within the workplace according to Network guidelines

Follow infection control procedures

Employees must take reasonable care for the Health and Safety of him/herself and / or others who may be affected by his/her acts or omissions at work

No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of Health, Safety or Welfare

Confidentiality

All information relating to patients and staff gained through your employment and after leaving employment is confidential Disclosure to any unauthorised person is a serious disciplinary offence or may result in litigation

Other

Give good and regular attendance

Maintain a tidy and organised work area

This job description is not intended to be exhaustive but to indicate the main areas of responsibility. It may be changed after consultation with the post holder.

PERSON SPECIFICATION

Essential requirements

Knowledge, training and experience

Good general computer skills, including the ability to use Microsoft Office, email and the internet

A sound general education to GCSE level or equivalent, or equivalent working experience, or relevant qualifications

Evidence of excellent administration and organisational skills with the ability to manage time effectively to meet deadlines

Previous experience that demonstrates good attention to detail

An excellent standard of grammar and spelling in the English language

Personal skills and abilities

A friendly and approachable manner, with good people skills, showing understanding, care and assertiveness when appropriate

The ability to work independently and use initiative

The ability to produce accurate and thorough work in a prompt and efficient manner, working to set timescales

The ability to communicate clearly and effectively with a wide range of individuals, both verbally and in writing

The ability to manage conflict calmly and positively, and adhere to procedures under pressure

A conscientious approach and commitment to working in an adaptable and flexible manner

The ability to work effectively when busy and multi-task when required

The ability to deal with personal information sensitively and respect people's right to confidentiality

The ability to cope with occasional exposure to challenging behaviour, distressing circumstances or emotional events

The ability to work positively as a member of a busy team

The ability to give good and regular attendance

Desirable requirements

Training or qualifications in management.

Person Specification

Qualifications

Essential

• Good general computer skills, including the ability to use Microsoft Office, email and the internet
• A sound general education to GCSE level or equivalent, or equivalent working experience, or relevant qualifications
• Evidence of excellent administration and organisational skills with the ability to manage time effectively to meet deadlines
• Previous experience that demonstrates good attention to detail
• An excellent standard of grammar and spelling in the English language

Desirable

• Training or qualifications in management

Experience

Essential

• A friendly and approachable manner, with good people skills, showing understanding, care and assertiveness when appropriate
• The ability to work independently and use initiative
• The ability to produce accurate and thorough work in a prompt and efficient manner, working to set timescales
• The ability to communicate clearly and effectively with a wide range of individuals, both verbally and in writing
• The ability to manage conflict calmly and positively, and adhere to procedures under pressure
• A conscientious approach and commitment to working in an adaptable and flexible manner
• The ability to work effectively when busy and multi-task when required
• The ability to deal with personal information sensitively and respect people's right to confidentiality
• The ability to cope with occasional exposure to challenging behaviour, distressing circumstances or emotional events
• The ability to work positively as a member of a busy team
• The ability to give good and regular attendance
• Flexible working including weekend work

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Brownlow Group Practice

Address

Brownlow Health @ Pembroke Place

70 Pembroke Place

Liverpool

Merseyside

L69 3GF

Employer's website

https://www.brownlowhealth.co.uk/ (Opens in a new tab)