Practice Finance Manager

Job description

Job responsibilities

Primary Responsibilities

The following are the core responsibilities of the Practice Finance Manager. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels:

a. Manage practice finances, maximising income and reducing expenditure

b. Accurately monitor cash flow, forecast and predict workflow corresponding to income

c. Oversee the management and reconciliation of bank accounts; negotiate and liaise with the practice bankers

d. Review all income and expenditure statements, identifying any inaccuracies and rectifying such issues

e. Ensure invoices are paid within the given time frame

f. Maintain an effective system for the handling of petty cash and cheques

g. Submit year-end figures liaising with the organisations accountant

h. Manage and oversee the organisations pension scheme, retaining accurate records

i. Manage partners drawings

j. In conjunction with the practice accountant, produce quarterly VAT returns and submit to HMRC for reimbursement

k. In conjunction with the practice accountant, provide annual GP Estimate of Pay and submit via PCSE Portal before due date.

l. Work with our Managed Payroll Service to manage and oversee PAYE for all organisation staff

m. Present financial forecasts to partners as and when required

n. Ensure the presentation of monthly financial reports is of a high standard

o. Ensure that effective financial controls are in place and processes are adhered to

p. Understand and brief the management team on the financial implications of contract and legislation changes affecting the organisation

q. Maintain an effective working relationship with the ICB, ensuring the organisation receives a proportionate and equitable allocation of resources

r. Maintain an effective working relationship with the other practices within the PCN

s. Lead on the PCN financial payments to the practice and chase payments overdue

t. Oversee agreements and or contracts for Rent and Rates reimbursements. Ensure systems are in place for claiming other allowances due, i.e. waste collections.

u. Oversee lease and rental agreements for the Annex, including quarterly review meetings and recent reviews

v. Oversee the renewal of insurance policies and processing any claims

Person Specification

Qualifications

Essential

• Excellent standard of education with excellent literacy and numeracy skills
• AAT accounting Qualification

Desirable

• Educated to Degree Level in healthcare or business

Experience

Essential

• Experience of working with the general public
• Experience of managing accounts
• Experience of maintaining financial information systems
• Experience of performance management, including appraisal, staff development and disciplinary procedures
• Experience of successfully developing and implementing projects
• Experience of using a financial IT system
• Experience of financial planning and forecasting
• Experience of workforce planning and forecasting and development

Desirable

• Experience of working in an healthcare setting
• Experience of primary care/running costs for NHS organisations
• Relevant Health and Safety experience

Skills

Essential

• Competent in using Accountant Software packages e.g. Quickbooks
• Ability to prioritise and work to tight deadliness
• Effective time management

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Honiton Surgery

Address

Marlpits Lane

Honiton

Devon

EX14 2NY

Employer's website

https://www.honitonsurgery.nhs.uk (Opens in a new tab)