Job responsibilities
Key Responsibilities:
Responsible for performing routine building maintenance tasks.
Manage the procurement of equipment, supplies and services within target budgets
Act as the focal point for all repair and maintenance issues and refer them to the Operations
Manager, or Cleaners as appropriate.
Ensure minor maintenance issues are dealt with promptly and report to Operations Manager on
status of any equipment breakdowns.
Perform minor electrical maintenance to include but not limited to replacement or repair of
fixtures (e.g. wall switches and outlets, incandescent and fluorescent bulbs and tubes, sockets,
fuses, minor appliances, cords etc) using appropriate hand, power and speciality tools.
Performs minor plumbing maintenance (e.g. replacement or repair of leaks in drains and faucets,
unclogging of drains, replacing drain hoses on washers and similar devices, etc.)
Reconfigure, install, position and remount modular offices and space (e.g. furniture, wall panels,
work surfaces, storage bins, lighting, file cabinets, etc) to accommodate user needs and
maximise office space using various hand, power and specialty tools.
To be responsible for the overall security arrangements of the premises including ensuring that
staff are aware of the procedures on security and the use of alarm systems, that there is an
appropriate system of key holding management, that periodic reviews off site security are
conducted and that appropriate progress is followed through.
To review heating, electricity and water usage and to advise the business manager on proposals
for energy saving methods.
To be responsible for the ordering and checking of invoices, monitoring of budgets and keeping
stock records of all equipment and tools within the post holders sphere of responsibility.
To assist the Finance Manager in a regular procurement programme to ensure effective
management of contractors/suppliers/maintenance contractors for best value and the right level
of requirement.
Respond (on a list basis) to call outs by police and Alarm Company Control during closure periods
including nights and weekends.
To maintain confidentiality of information acquired in the course of undertaking duties for the
practice.
To be responsible for your own continuing self-development, undertaking training as
appropriate.
To undertake other duties appropriate to the grading of the post as required.
Must be able to work flexible hours.
Planned Maintenance:
To be responsible for ensuring the safe and efficient operation of all premises related
mechanical, electrical, heating services and other, including ensuring the completion of all
annual portable appliance testing, monitoring and recording of meter readings/returns as
required.
To be responsible for the planned and ad hoc maintenance and upkeep of the premises and
equipment including the required safety checks.
To liaise with contractors as required.
To be responsible for the upkeep of gardens, all weather surfaces and to ensure the
maintenance of boundaries, footpaths, roads and rights of way within the practice premises.
Organise maintenance schedules including annual gas service, security and fire assessments, PAT
testing etc to comply with current legislation; monthly emergency lighting and fire extinguisher
checks, weekly fire alarm tests and legionella testing (monitoring)
Prepares the surfaces and paints various structures and equipment (e.g. walls, doors, restroom
facilities, etc.) to preserve wood and metal parts from corrosion and maintain a safe comfortable
working environment using various painting equipment and related tools (e.g. rollers, brushes,
thinners).
External Contractors:
To assist with all aspects of any building projects and maintenance work undertaken on the
practice premises, including acting as a point of contact with regard to liaising with building
contractors and monitor work and verify that work has been done satisfactorily.
To determine whether maintenance should be undertaken in-house or by commissioned
contract services and to assist in the selection of contract services where appropriate, through
consultation with the Finance and Estates manager.
To ensure the maintenance and periodic checking of fire and other safety equipment by
specialist contractor.
In cooperation with the Fire Service and other contractors, to be responsible for the installation
and maintenance of all firefighting and fire alarm systems.
Health and Safety:
Ensure all members of staff comply with the Groups health and safety policy
Carry out risk assessments to comply with current Health and Safety legislation
Ensure any health and safety concerns are reported to the Operations Manager
To be aware of and adhere to applicable practice rules, regulations, legislation and procedures,
national legislation (Health and Safety, COSHH, Data Protection).
To take appropriate action to ensure and monitor proper safe levels of lighting, heating and
ventilation.
To be responsible for aspects of the practices risk management, including ensuring all
necessary tasks for risk assessments are completed as instructed by the Finance and Estates
Manager and the necessary checks are in place to meet all audit requirements.
To monitor the safe storage and control of any potentially harmful materials and chemicals
used within the practice and ensure that such materials are appropriately marked and
signposted.
To ensure that routine health and safety checks are carried out and undertaking responsibility
for monitoring first aid and emergency supplies and equipment and maintaining the premises in
a safe and healthy condition and to a high standard.
To undertake the operation and periodic checking of the fire alarm system and equipment
and to initiate and record regular fire drills.
Equality and Diversity:
The post-holder will support the equality, diversity and rights of patients, carers, and colleagues
Act in a way that recognises the importance of peoples rights, interpreting them in a way that is
consistent with group processes and policies and current legislation
Respecting the privacy, dignity, needs and beliefs of patients, carers, and colleagues
Behaving in a manner that is welcoming, non-judgemental and respects the individuals
circumstances, feelings, priorities, and rights
The details contained in this job description are not exhaustive and may change as the post
develops.
Governance:
Identify and record risks and issues, developing contingency plans with service and contract
leads
Ensure the PCN is compliant with health and safety policies and procedures to reflect current
best practice
Ensure that the PCN board and Clinical director adhere to the governance structure as set out in
the network agreement
Confidentiality:
To maintain confidentiality of information acquired in the course of undertaking duties for the
practice.
